// How to Write a Meeting Agenda in 7 Steps
// Meeting agendas ensure your meetings are structured and productive. Learn how to write a meeting agenda in 7 steps (with meeting agenda example).

# How to Write a Meeting Agenda in 7 Steps

How many times have you sat through a meeting you didn't need to be in? Or where you haven't been able to contribute effectively because you weren't told what to prepare?

That's why meeting agendas are so important. Meetings without agendas are almost always chaotic, disorganized, and a waste of time. Effective meeting agendas help to ensure every meeting is structured, productive, and well-managed.

In this guide we'll walk you through how to write an agenda for a meeting in seven simple steps, and share a meeting agenda example for you to see what it looks like in practice. But first, let's take a closer look at what meeting agendas are.

**Jump to:**

-   [What is a meeting agenda?](#toc-1)

-   [How to write a meeting agenda](#toc-2)

-   [What should be included in a meeting agenda?](#toc-3)

-   [Meeting agenda example](#toc-4)

## What is a meeting agenda? // toc-1

A meeting agenda is an outline of what will take place during a meeting. The main purpose of a meeting agenda is to give participants a clear outline of the meeting's structure, including discussion points, goals, speakers, and a timeline.

Sharing this information with participants before a meeting gives them time to prepare and sets expectations. During the meeting, the meeting agenda helps to keep things focused and on track. After a meeting, a meeting agenda can be used to recap the meeting and can form the template for your [meeting minutes](https://transcribe.com/pseudo/blog/id263).

## How to write a meeting agenda // toc-2

1\.  **Define the purpose of the meeting**

Start by clearly defining the purpose of the meeting and what you want to achieve by the end of the session. That might be finalizing the budget for the next quarter, brainstorming ideas for your next marketing campaign, or agreeing on the destination for your next company retreat.

Setting clear objectives and goals helps set the tone for a more structured discussion and a more productive meeting. Setting these expectations also means that participants are able to come prepared with relevant data, insights, and ideas.

2\.  **Ask participants for input**

Reach out to attendees ahead of time to ask if they have any topics they'd like to include in the meeting agenda. This is a crucial step for creating a comprehensive meeting agenda as it could reveal ideas and issues that you hadn't considered.

It's also a key step for [running inclusive meetings](https://transcribe.com/pseudo/blog/id297), as it helps everyone to feel valued and that their voice is being heard. People are also more likely to actively engage and participate in a meeting if they've been given the chance to feed into the agenda, leading to more effective and well-rounded discussions.

3\.  **List out each topic**

Once you've got a comprehensive list of topics to be discussed, list them out and organize them so that they're in an order that makes sense. This forms the structure of your meeting.

Look at each topic and define the specific purpose of each of them. The purpose might be to inform participants about essential information, get input from participants by asking questions, or making a decision regarding different options.

Being clear about the purpose of each agenda item will help to keep discussions focused and prevent the meeting from going off track.

4\.  **Assign time for each topic**

To avoid overrunning or having to skip important agenda items, assign specific time slots for each topic. This helps to ensure you have enough time to cover all the essentials, and helps you to keep things moving along throughout the meeting.

Be realistic with your estimates and try not to cram too much into one meeting. It'll only end up feeling stressful if you try to cover too much.

You should also factor in extra time for questions at the end. That way, participants know they'll have time to ask their questions, even if the designated discussion time for a particular topic has elapsed.

5\.  **Assign a discussion leader for each topic**

For each agenda item, assign a person responsible for leading the discussion or presenting the topic. This ensures that each part of the meeting has someone to guide it, making the meeting flow more smoothly.

Each discussion leader should ideally be the most relevant person, with knowledge of the topic. This ensures that the discussion is as informative and productive as possible.

Make sure they know upfront that they're responsible for that topic, so that they have time to prepare any relevant data, documents, or slides.

6\.  **Specify if you plan to share a meeting transcript afterwards**

Make it clear on your meeting agenda if you plan to record the meeting and share a [meeting transcript](https://transcribe.com/pseudo/industries/for-business) or meeting minutes for attendees to refer back to. That way, participants know in advance whether they'll need to take notes, or whether they can fully focus during the meeting, knowing they'll receive detailed notes once the meeting has ended.

Specifying if you plan to share meeting minutes will also reassure those who aren't able to attend - or who are deciding whether to or not - that they'll be able to catch up on what's been discussed and decided, without having to book in a meeting to be brought up to date.

7\.  **Share the agenda in advance**

Once you've compiled all of these elements and written your meeting agenda in a clear and structured manner, it's time to share it with all the participants at least 24 hours before the meeting. This gives everyone plenty of time to prepare so that they're in a better position for contributing to the meeting in a meaningful way.

Provide any supporting documents and signal if there is any specific preparation work that participants should complete before the meeting.

## What should be included in a meeting agenda? // toc-3

As a quick recap, here's what should be included in a meeting agenda:

-   The purpose of the meeting

-   A list of topics

    -   A brief description of the topic

    -   Estimated time allocation for each topic

    -   Discussion leader for each topic

-   Supporting documents

-   Time for questions

-   A final overview

## Meeting agenda example // toc-4

Below is an example of a meeting agenda. Feel free to copy and paste it into a document to serve as a template when writing your meeting agenda:

**Meeting Title: Project Launch Discussion**

**Date:**

**Time:**

**Location:**

**Attendees:**

**1\. Opening (5 minutes)**

Brief welcome and introduction, and review of agenda

**2\. Overview of Project Launch Plan (10 minutes)**

Presentation of the launch timeline and key milestones

**Presenter:** \[Project Manager\'s Name\]

**3\. Marketing and Promotion Strategy (10 minutes)**

Discussion on marketing tactics and promotional activities

**Lead:** \[Marketing Lead\'s Name\]

**4\. Budget Review (10 minutes)**

Overview of the project budget and allocation of resources

**Presenter: \[Finance Manager\'s Name\]**

**6\. Q&A Session (10 minutes)**

Open floor for questions, clarifications, and additional input

**7\. Next Steps and Action Items (5 minutes)**

Summary of decisions made, and assignment of tasks and responsibilities

**8\. Closing Remarks (5 minutes)**

Recap of the meeting and closing comments. A meeting transcript will be shared via email within 48 hours for your reference and further action.

## Final thoughts

I hope that this guide has highlighted the importance of meeting agendas, and given you the confidence to create your own agendas to send out ahead of your next meetings.

And remember, your meeting agenda can form the template of your meeting minutes after your meeting has ended. Check out our guides on [how to take meeting minutes](https://transcribe.com/pseudo/blog/id263) and [how to transcribe meeting minutes](https://transcribe.com/pseudo/blog/id264) for more information.



Meeting agendas ensure your meetings are structured and productive. Learn how to write a meeting agenda in 7 steps (with meeting agenda example).

abtk298.png

How to Write a Meeting Agenda in 7 Steps

// 9 Tips for Running More Inclusive Meetings
// Inclusion in the workplace is vital. Learn how to make your company's meetings more inclusive with these 9 inclusive meeting tips and best practices.

# 9 Tips For More Inclusive Meetings

An inclusive workplace culture - one that welcomes, values, and supports people with all kinds of differences - is important for employers and employees alike. From an employer's perspective, [one study by Deloitte](https://www2.deloitte.com/content/dam/insights/us/articles/4209_Diversity-and-inclusion-revolution/DI_Diversity-and-inclusion-revolution.pdf) found that feeling included in the workplace translates to a 17% increase in perceived team performance, a 20% increase in decision-making quality, and a 29% increase in collaboration.

From an employee's point of view, [another Deloitte survey](https://www2.deloitte.com/content/dam/Deloitte/us/Documents/about-deloitte/us-about-deloitte-unleashing-power-of-inclusion.pdf) identified that inclusion is important to 80% of people when choosing an employer and 39% would leave their current organization for a more inclusive one.

Inclusive meetings are an important part of creating an inclusive workplace culture. They provide a safe space where every single person feels like they have the chance, confidence, and support to take part and contribute.

Here are nine steps you can take to make your meetings more inclusive.

**Jump to:**

-   [1\. Create a safe environment](#toc-1)

-   [2\. Set ground rules and expectations](#toc-2)

-   [3\. Share a meeting agenda in advance](#toc-3)

-   [4\. Ensure every voice is heard](#toc-4)

-   [5\. Use clear language](#toc-5)

-   [6\. Use clear language](#toc-6)

-   [7\. Encourage people to ask questions](#toc-7)

-   [8\. Provide different ways for people to contribute](#toc-8)

-   [9\. Send a follow up for clarity](#toc-9)

## 1\. Create a safe environment // toc-1

First things first, create a safe environment where attendees feel comfortable speaking out, sharing their ideas, and voicing their concerns. After all, nobody is going to want to contribute if there's fear of ridicule.

There are several steps you can take to create this environment, like practicing active listening, promoting respect (especially in times of disagreement), and asking for honest feedback. Make people feel welcome and safe, and employees are more likely to speak confidently and truthfully.

## 2\. Set ground rules and expectations // toc-2

A big part of creating a safe environment is setting ground rules - and sticking to them. Certain ground rules might seem obvious to you and therefore not worth setting, but other people might have different assumptions, so it's best to be as clear as possible about what's expected of everyone attending.

Ground rules for inclusive meetings revolve around things like interruptions, respectful disagreements, focus, and tardiness. For example, you might implement a hand-raising method in [Zoom meetings](https://transcribe.com/pseudo/blog/id1), so that people can raise their hand to signify they'd like to speak next. This prevents interruptions, which can make many people feel uncomfortable.

You might also set some expectations regarding typing and being visibly distracted while others are speaking, as this can be off-putting and make the speaker feel as though their thoughts and ideas aren't valued.

## 3\. Share a meeting agenda in advance // toc-3

Inclusive meeting practices include what happens before the meeting too. Send out the meeting agenda in advance, ideally at least 24 hours before the meeting is due to start, and ask participants if they have any points they'd like to add.

Not only does this give everybody a say in what's to be discussed, it also gives everyone plenty of time to prepare for the meeting so that they're better able to contribute, rather than feeling on the spot.

## 4\. Ensure every voice is heard // toc-4

It's easy for the most extroverted meeting participants to dominate conversation. So an important tip for inclusive meetings is to actively and consciously give everyone the opportunity to contribute. You might ask if anyone has an opinion that hasn't been expressed yet, or you might directly ask anyone you haven't heard from yet if they have anything they'd like to share.

It's a fine line though, as you don't want to make anyone feel pressured to speak when they really don't want to. Certain personality types might prefer to comment via the chat function on virtual meetings instead, or share their thoughts once the meeting has ended. More on this later.

**Read more: [Top tips for a successful hybrid meeting](https://transcribe.com/pseudo/blog/id77)**

## 5\. Use clear language // toc-5

Using clear language is important for a couple of reasons. Firstly, it's helpful for participants who are hard of hearing or whose native language is different to the one being spoken in the meeting.

Secondly, it's useful for junior members of the team or those unfamiliar with the subject matter. For this reason, you should avoid using acronyms and jargon without explaining what the terms mean.

## 6\. Manage interruptions // toc-6

You've set out your inclusive meeting ground rules, but there may still be instances where one participant interrupts another. When this happens, it's important to enforce the rules you've laid out.

If you notice someone jumping in while someone else is speaking, be prepared to jump in and politely ask them to wait until the other person has finished. If you notice the rule being disregarded repeatedly, take a moment to remind the group about behaving respectfully and giving everyone time to share their thoughts.

## 7\. Encourage people to ask questions // toc-7

Asking questions can feel really nerve-wracking, but this all comes back to creating a safe, judgment-free environment. Explain how people can ask questions, and actively encourage participants to ask for clarity on things they don't understand.

It's a good idea to allow people to ask questions anonymously, too, as for those who are new or very shy, this provides the safest possible space for them.

## 8\. Provide different ways for people to contribute // toc-8

As well as making it safe and comfortable for people to speak out in meetings, it's also important to offer alternative ways for people to contribute. After all, running inclusive meetings means respecting the fact that people have different communication styles and levels of confidence.

If you're running a remote meeting, invite attendees to share their ideas via the chat function. If the meeting is in-person, encourage people to anonymously add Post-its to a collaboration board.

As part of your collaborative meeting agenda, you could give people the opportunity to add thoughts or comments in advance. And you could also allow people to add comments to the [meeting minutes](https://transcribe.com/pseudo/blog/id263) once the meeting has ended and you've sent the notes around.

## 9\. Send a follow up for clarity // toc-9

Inclusive meetings don't end once everyone has left the room. After the meeting has finished, take the time to send around meeting minutes, action items, and a [meeting transcript](https://transcribe.com/pseudo/industries/for-business) for everyone to refer back to.

This isn't just useful for those in attendance, but those who couldn't make the meeting too. That way, everyone knows the next steps and what needs to be actioned ahead of the next meeting.

As part of the follow up, you could also ask for feedback on how the meeting was run, to help you make meetings even more inclusive going forward.

## Final thoughts

I hope these inclusive meeting tips and best practices have left you feeling empowered to make your meetings more inclusive. With some care and attention, you can foster a more inclusive environment - and likely better ideas, discussions, and outcomes too.

If you'd like to see how Transcribe can help with meeting transcripts and meeting minutes, [download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.



Inclusion in the workplace is vital. Learn how to make your company’s meetings more inclusive with these 9 inclusive meeting tips and best practices.

abtk297.png

9 Tips for Running More Inclusive Meetings

// 10 Ways AI Transcription Helps Boost Productivity at Work
// Want to work smarter, faster, and more productively? Here are 10 ways AI transcription tools can be used to boost productivity in the workplace.

# 10 Ways Transcription Apps Help Boost Productivity at Work

Are you on the hunt for ways to boost productivity at work? AI-powered transcription apps like [Transcribe](https://transcribe.com/pseudo/) can have a significant impact on productivity levels across a wide range of fields and professions.

From taking the hassle out of note-taking to saving you from scheduling stress, AI transcription can do a whole lot to help you work smarter, faster, and more productively day to day.

Ready to transform the way you work? Here are 10 ways AI transcription tools can be used to boost productivity at work:

**Jump to:**

-   [1\. Delegate transcription tasks](#toc-1)

-   [2\. Stay focused in important meetings](#toc-2)

-   [3\. Eliminate the need for multitasking](#toc-3)

-   [4\. Avoid repeating yourself](#toc-4)

-   [5\. Take the stress out of scheduling](#toc-5)

-   [6\. Enhance accessibility](#toc-6)

-   [7\. Optimize research and analysis](#toc-7)

-   [8\. Repurpose content](#toc-8)

-   [9\. Boost accountability](#toc-9)

-   [10\. Create a more balanced workload](#toc-10)

## 1\. Delegate transcription tasks // toc-1

This is stating the obvious, but you can, of course, allocate all [audio-to-text](https://transcribe.com/pseudo/services/audio-to-text) and [video-to-text](https://transcribe.com/pseudo/services/video-to-text) transcription tasks to AI. Manual transcription is a painstaking task, so delegating it to an [AI-powered tool](https://transcribe.com/pseudo/services) frees up a significant amount of time in your working week.

That time can be reallocated to other more important tasks. And let's face it, those tasks are bound to be more enjoyable, more stimulating, and a better use of your brain power all round!

## 2\. Stay focused in important meetings // toc-2

There's little more distracting than having to take notes at the same time as engaging in an important meeting. Before you know it the conversation has moved on entirely while you're still jotting down what was said 30 seconds ago. Your hand, brain, and ears are all out of sync, and your ability to absorb important information is severely compromised.

With the help of [AI transcription](https://transcribe.com/pseudo/blog/id49), you can put your pen down, close down that Word document, and properly focus on the discussion for optimum productivity. All safe in the knowledge that you'll have a reliable transcript to refer back to once the meeting has ended.

## 3\. Eliminate the need for multitasking // toc-3

Multitasking is often put on a pedestal, when in fact it often does more harm than good. When you're trying to juggle multiple tasks at once, your attention is fragmented, your stress is heightened, and your output is, let's face it, not as good as it could be.

AI transcription takes over one of the most common multitasking activities: documenting discussions. Whether it's a meeting, an interview, a focus group, or a brainstorming session, AI transcription helps you to stay in the moment and immerse yourself fully in the conversation. Which not only leads to better outcomes, but reduced stress levels too.

## 4\. Avoid repeating yourself // toc-4

One of the biggest killers of productivity in the workplace is having to update someone who missed a meeting or call. An hour's meeting effectively doubles in time as you fill someone in on what was discussed and decided.

Sharing AI-generated transcripts can save you from this time-consuming task. Instead of booking another call to relay the information, simply send them the transcript to skim through. That way they'll get a full overview, and they'll also get a feel for the tone of the conversation, not just a brief summary as interpreted by you.

## 5\. Take the stress out of scheduling // toc-5

Scheduling conflicts are a common headache in any collaborative environment. Trying to find a meeting time that works for everyone often leads to delays, decreased productivity, and a whole load of frustration.

Thanks to AI transcription services, the pressure to attend every meeting in real time decreases. If someone can't be present at the meeting itself, it doesn't matter - you can send them the transcript post-meeting and they can brush up on all the essential information at a time that works for them. Team members can prioritize their workload without fear of missing out, and scheduling becomes that much easier.

## 6\. Enhance accessibility // toc-6

Making sure your content is accessible to everyone isn't just a courtesy, it\'s a necessity. AI transcription services play an important role in this by converting meetings, podcasts, and videos into text, breaking down barriers for individuals with hearing impairments and those who prefer reading over listening.

By providing transcripts, you're not only complying with accessibility standards, but also ensuring that everyone has access to all the information they need to be able to work productively and contribute to the best of their ability.

Find out more about [how to make audio and video content more accessible](https://transcribe.com/pseudo/blog/id25), and learn more about [how to run inclusive meetings](https://transcribe.com/pseudo/blog/id297).

## 7\. Optimize research and analysis // toc-7

The power of AI transcription to convert spoken content into searchable text is a game-changer for research and analysis. Whether it's interview footage, podcasts, or lengthy meetings, you no longer need to listen to hours and hours of recordings to find key insights and information.

With a written transcript, you can quickly locate and jump to relevant sections. What's more, you're less likely to miss out on important information. By accelerating the research process, you can allow more time for analysis and data interpretation, maximizing productivity and the impact of your work.

## 8\. Repurpose content // toc-8

A great way to boost productivity is to make every piece of content you create stretch as far as possible. Written transcripts of meetings, interviews, podcasts, and videos can be used as a foundation for a wide range of content, from blog posts and social media posts to newsletters and webinars!

This maximizes the value of your original content, streamlines your content creation process, and boosts your content's reach and engagement by getting it in front of the widest possible audience across different platforms.

Find out more about the power of [content repurposing](https://transcribe.com/pseudo/blog/id134).

## 9\. Boost accountability // toc-9

Misunderstandings and team members not following through on what they were supposed to do can slow down projects and cause a holdup, which can majorly impact productivity.

With AI transcription, you have a detailed written record of exactly what was discussed and agreed - which everyone can refer back to. This transparency helps hold people accountable and provides a basis for resolving disputes, clarifying misunderstandings, and confirming commitments. It ensures everyone is aligned and in the best position to work productively and meet deadlines.

## 10\. Create a more balanced workload // toc-10

Having too much on your plate can be a total productivity killer. There's a fine line between being busy and feeling overwhelmed, and as soon as you tip towards the latter, it can feel impossible to get anything done.

AI transcription tools can take a load off your plate, reducing the workload and stress that comes with note-taking, [meeting minutes](https://transcribe.com/pseudo/blog/id263), and other tasks that involve converting video and audio to text. This paves the way for a healthier work-life balance, and in turn, increased job satisfaction.

## Ready to give AI transcription a go?

If you\'d like to see for yourself how Transcribe can help you boost productivity at work, [download our app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.



Want to work smarter, faster, and more productively? Here are 10 ways AI transcription tools can be used to boost productivity in the workplace.

abtk296.png

10 Ways AI Transcription Helps Boost Productivity at Work

// 7 Ways to Use Transcription at Work
// From meeting minutes and data analysis to strategic planning and content repurposing, discover seven innovative ways to use transcription at work.

# 7 Ways to Use Transcription at Work

Transcription is an incredibly useful tool in the workplace. But do you know how to get the most out of your [automated transcription service](https://transcribe.com/pseudo/services) beyond simply converting speech to text? From meeting minutes and data analysis to strategic planning and content repurposing, transcription services offer a whole range of applications and use cases.

Here are seven innovative ways to use transcription at work:

## 1\. Transcribe meetings for effortless meeting notes

One of the best uses of transcription at work is in meetings. Transcribing the audio from meetings and conference calls allows attendees to focus on the discussion without worrying about taking notes. A [meeting transcript](https://transcribe.com/pseudo/industries/for-business) provides a written record that can be sent around and referred to later, and can form the basis of [meeting minutes](https://transcribe.com/pseudo/blog/id263), ensuring that no details are missed and boosting accountability.

Check out these guides for information on how to transcribe meetings hosted on different platforms:

-   [How to transcribe a Zoom meeting](https://transcribe.com/pseudo/blog/id1)

-   [How to transcribe a Microsoft Teams meeting](https://transcribe.com/pseudo/blog/id10)

-   [How to transcribe a Google Meet recording](https://transcribe.com/pseudo/blog/id12)

## 2\. Transcribe job interviews for reference and comparison

For HR professionals and hiring managers, [transcribing interviews](https://transcribe.com/pseudo/blog/id5) ensures there's an accurate record of answers to refer back to. This frees up the interviewer from note-taking, meaning they can fully engage in the interview without distraction. Once a round of interviews has finished, interview transcripts can be referred back to as needed. This can help in comparing candidates, without having to spend time listening back to audio recordings.

## 3\. Transcribe focus group interviews for easier analysis

Similarly for sales and marketing teams, transcribing customer interviews and focus group discussions makes it easier to analyze qualitative data once the session has ended. This can provide valuable insights into customer needs, preferences, and paint points, which can all feed into your marketing strategy.

Check out our guide on [how to conduct a research interview](https://transcribe.com/pseudo/blog/id50) for tips on how to prepare for, conduct, and transcribe a research interview.

## 4\. Transcribe podcasts to increase their searchability

If your company runs a podcast, then transcription offers a whole host of benefits for both you and your audience. [Transcribing podcasts](https://transcribe.com/pseudo/blog/how-to-transcribe-a-podcast) makes the content searchable online, improving SEO and making it more accessible to a wider audience, including those who prefer or require written content. It also provides an opportunity for content repurposing - more on that later.

## 5\. Create training materials for new and existing employees

Transcribing training sessions helps you to create valuable resources that can benefit both current and future employees. These written resources can be used for onboarding new hires, as a reference for existing employees, or even repurposed into webinars or online courses for external audiences - helping you get the most out of every training session. Making the materials available digitally and in written format also increases accessibility.

## 6\. Repurpose content for maximum ROI

Repurposing content is a great way of getting maximum value out of everything you create. We've already mentioned that in relation to training material and podcasts, and transcripts from videos can be repurposed too. Video transcripts into blog posts, quotes for social media posts, podcast scripts, and training materials. Podcast transcripts could be turned into blog posts, social media posts, and educational materials too.

Find out more in our [ultimate guide to content repurposing](https://transcribe.com/pseudo/blog/id134).

## 7\. Make content more accessible across the board

Accessibility is an underlying theme across every transcription use case. Ultimately transcription services help make all forms of audio and video content more accessible to individuals who are deaf or hard of hearing, as well as other individuals who prefer or require written content.

Read our guide on [how to make audio and video content more accessible](https://transcribe.com/pseudo/blog/id25) for more information.

## Ready to make the most of transcription at work?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [online editor](https://transcribe.com/pseudo/app) to get started.



From meeting minutes and data analysis to strategic planning and content repurposing, discover seven innovative ways to use transcription at work.

abtk295.png

7 Ways to Use Transcription at Work

// How to Transcribe Voicemail to Text on Android
// An Android voicemail transcription means you can read your messages instead. Learn how to convert an Android voicemail to text in our handy guide.

# How to transcribe voicemail on Android

Tired of sitting through long, rambling voicemails? It's annoying enough having to find the time to listen to them, but it's even more frustrating when 90% of the message is introduction and pleasantries. It would be so much easier if you could get straight to the point.

And with voicemail transcription, you can!

By transcribing your voicemails to text, you can skip to the most important part of every message, without ever hitting play.

To convert voicemail to text on your Android, you'll need to use a transcription tool. In this guide, we'll discuss your options, and walk you through how to transcribe an Android voicemail using [Transcribe](https://transcribe.com/pseudo/).

**Jump to:**

-   [Android voicemail transcription: your options](#toc-1)

-   [How to transcribe an Android voicemail to text using Transcribe](#toc-2)

## Android voicemail transcription: your options // #toc-1

First things first, check if the built-in voicemail app on your Android has a transcription service. If so, give this a go. It might work well enough for you, or you might find that the transcription is highly inaccurate and confusing to read.

Your other option is to use a third-party [audio transcription](https://transcribe.com/pseudo/services/audio-to-text) service like Transcribe. All you have to do is upload your voicemail to the Transcribe online editor, and you'll receive a clear and accurate voicemail transcription in a matter of minutes - if not seconds.

## How to transcribe an Android voicemail to text using Transcribe // #toc-2

1\.  **Download your voicemail**

Go to your Android voicemails and find the voicemail you want to transcribe. Tap (or in some cases, tap and hold) the message you want to save. In the menu that appears, look for options like 'Save', 'Export', or 'Archive' - the wording will vary between Android phones.

2\.  **Open [Transcribe.com](https://transcribe.com/pseudo/)**

3\.  **Upload the voicemail to Transcribe**

![](/uploads/p294_image1_415bfcc6c2.png)

4\.  **Choose your language**

Select the language of your voicemail from more than 120 languages and dialects.

![](/uploads/p294_image3_85a35617b8.png)

5\.  **Start the transcription process**

Your Android voicemail transcription will be ready in a matter of minutes - if not seconds.

![](/uploads/p294_image4_62fee515ff.png)

6\.  **Your transcription is ready!**

You can now read your Android voicemail as text. If you want, you can also export the file to TXT, PDF, DOCX, SRT or JPG.

![](/uploads/p294_image2_de11013be4.png)

## Ready to transcribe voicemail messages from your Android?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


An Android voicemail transcription means you can read your messages instead. Learn how to convert an Android voicemail to text in our handy guide.

abtk294.png

How to Transcribe Voicemail to Text on Android

// How to Transcribe Voicemail on iPhone
// Sick of listening to long voicemails? Learn how to transcribe voicemail on your iPhone so you can read your voicemail messages, rather than listen to them.

# How to transcribe voicemail on iPhone

Ever get that sinking feeling when you receive a voicemail alert? Worse still when you see that the voicemail message is a couple of minutes long.

Not only do you have to disrupt your workflow or personal time to listen to the recorded rambling. You then have to sift through loads of unnecessary info to get to the main point of the message.

It's time to try voicemail [transcription](https://transcribe.com/pseudo/).

By transcribing the voicemail messages on your iPhone, you can read your voicemails instead of listening to them, saving you a whole load of time and effort.

**Jump to:**

-   [iPhone voicemail transcription: your options](#toc-1)

-   [How to transcribe voicemails on iPhone with the Transcribe app](#toc-2)

-   [How to transcribe an iPhone voicemail with the Transcribe online editor](#toc-3)

## iPhone voicemail transcription: your options // #toc-1

There are a couple of options for getting a voicemail transcription on your iPhone. Apple offers its own voicemail transcription service, but it isn't available to everyone. The feature is limited to:

-   Voicemails in English

-   iPhone 6s or later

-   iOS 10 or later

-   Certain carriers

Apple\'s voicemail transcription service is also not as advanced as apps like Transcribe, so isn't the most accurate or reliable option for converting your voicemail to text.

Instead, use a third-party [audio transcription](https://transcribe.com/pseudo/services/audio-to-text) app like Transcribe. All you have to do is upload your voicemail to the Transcribe app or online editor, and you'll receive a clear and accurate voicemail transcription in a matter of minutes - if not seconds.

Here's how to transcribe voicemails on your iPhone using the Transcribe app or online editor.

## How to transcribe voicemails on iPhone with the Transcribe app #toc-2

1\.  **Download the [Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) from the App Store**

![](/uploads/p293_image5_84729f29da.png)

2\.  **Upload your voicemail**

Go to your iPhone voicemails and select the voicemail you want to transcribe. Click the share button (the box with the upwards arrow) in the top right and select **Transcribe** from the list of apps (if it doesn\'t appear automatically, click \'More\' \> \'Edit\', then select Transcribe and tap \'Add\').

![](/uploads/p293_image8_6da0db2a74.png)

![](/uploads/p293_image10_f3a751dbeb.png)

3\.  **Choose your language**

Select the language of your voicemail from more than 120 languages and dialects.

![](/uploads/p293_image9_58b91dfc29.png)

4\.  **Start the transcription process**

We\'ll send you a notification when your voicemail transcription is complete - you won\'t be waiting long!

![](/uploads/p293_image6_6023014015.png)

![](/uploads/p293_image11_0531e77740.png)

5\.  **Your transcription is ready!**

Your voicemail transcription is ready for you to read in the Transcribe app. If you want, you can also export the file to TXT, PDF, DOCX, SRT or JPG.

![](/uploads/p293_image7_cef33689c2.png)

**Read more:** [How to transcribe audio](https://transcribe.com/pseudo/blog/id4)

## How to transcribe an iPhone voicemail with the Transcribe online editor // #toc-3

1\.  **Go to [Transcribe.com](https://transcribe.com/pseudo/)**

2\.  **Download your voicemail**

Go to your iPhone voicemails and click the voicemail you want to transcribe. Click the share button (the box with the upwards arrow) in the top right and click 'Save to Files', or save it to a cloud storage solution like Dropbox or Google Drive.

![](/uploads/p293_image12_ecb9799e10.png)

3\.  **Upload the voicemail to Transcribe.com**

![](/uploads/p293_image1_2e67366f9e.png)

4\.  **Choose your language**

Select the language of your voicemail from more than 120 languages and dialects.

![](/uploads/p293_image4_754cb20ff1.png)

5\.  **Start the transcription process**

Your iPhone voicemail transcription will be ready in a matter of minutes - if not seconds.

![](/uploads/p293_image2_55196e7e57.png)

6\.  **Your transcription is ready!**

Your voicemail transcription is ready for you to read. If you want, you can also export the file to TXT, PDF, DOCX, SRT or JPG.

![](/uploads/p293_image3_a713fa052f.png)

## Ready to transcribe voicemails on your iPhone?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Sick of listening to long voicemails? Learn how to transcribe voicemail on your iPhone so you can read your voicemail messages, rather than listen to them.

abtk293.png

How to Transcribe Voicemail on iPhone

// How to Transcribe Quickly: 7 Tips for Faster Transcription
// With some clever techniques and useful tools, you can speed up your transcription time. Check out these seven top tips for transcribing quickly.

# How to Transcribe Quickly: 7 Tips for Faster Transcription

Transcribing can be a time-consuming and laborious process. It takes a lot of effort and focus, especially if you're doing it manually. But whether you're a student or a professional, your time is precious. And when you've got deadlines to meet and an ever-increasing to-do list to work through, it's understandable you want to get the job done as quickly as possible.

But how?

In this guide you'll discover seven top tips for transcribing quickly. With some clever techniques and useful tools, you can speed up your [transcriptions](https://transcribe.com/pseudo/), freeing up time to spend on more interesting and enjoyable tasks.

**Jump to:**

-   [The different types of transcription](#comm1)

-   [7 tips to transcribe faster](#comm2)

    -   Harness the power of automatic transcription software

    -   Record clear audio to make your life easier

    -   Invest in a foot pedal to keep your hands free

    -   Use a time-stamping tool to keep track of where you are

    -   Use spelling and grammar checks to auto-correct your transcription

    -   Use abbreviations to boost your typing speed

    -   Take regular breaks to help you stay focused

-   [Conclusion](#comm3)

## The different types of transcription // comm1

Let's start by looking at the different types of transcription available to you.

### Manual transcription (the DIY method)

If time isn't an issue (though that's very unlikely), then doing it yourself is one option. Manual transcription involves listening to the audio and typing out the transcription yourself. You'll usually have to pause, rewind, and replay the recording over and over until you've managed to jot down every word.

It\'s not a method that we would recommend, especially for long audio recordings, as manual transcription is a very long and slow process. There are ways you can speed up the process though - and we'll share some tips for transcribing faster in the next section.

### Human transcription services

Services using real-life humans to transcribe your audio promise the best possible accuracy. But since real-life humans can only work so fast and, of course, need to be paid, these services are typically both slow and expensive.

In fact, [an hour of audio takes approximately four hours](https://www.espressotranslations.com/transcribe-1-hour-of-audio/) for a professional to transcribe, and the average price charged is [75 cents to \$1.50 per minute](https://www.thumbtack.com/p/transcription-rates). That works out as \$45-\$90 per hour of audio transcription, and you might have to wait days or even weeks to receive your transcript.

### Automatic transcription services

The fastest way to transcribe audio is with an automatic transcription service like [Transcribe](https://transcribe.com/pseudo/). Transcribe uses advanced artificial intelligence technology to provide you with transcriptions in a matter of minutes - if not seconds - and it's the perfect choice for those who want fast and affordable transcriptions.

The service is available in more than 120 languages and dialects, and you can upload your audio or video files to our app or online editor in just a few clicks. Once your transcription is ready, you can proofread and edit it in the app or online editor.

## 7 tips to transcribe faster // comm2

Now you know the options available to you, here are some transcription tips to help you boost your transcription speed.

### 1\. Harness the power of automatic transcription software

The starting point for fast transcriptions is, without a doubt, to use [automatic transcription software](https://transcribe.com/pseudo/services) like Transcribe. With AI-powered software, you'll save hours of time. Literally hours. Simply upload your audio or video file to Transcribe and we'll get your transcription to you in a matter of minutes.

Check out our guide on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) for step-by-step instructions.

The clearer your recording, the more accurate the results, but even if the audio quality of your recording isn't great, you'll still receive a fairly accurate transcript, which you can then edit and polish to perfection - using some of the tips below.

### 2\. Record clear audio to make your life easier

Whether you're using a transcription tool or doing it yourself, the clearer your recording, the easier it will be to transcribe. Of course, if you're not the one recording the audio then this is somewhat out of your control. But where possible, try to:

-   Keep background noise to a minimum

-   Invest in a good-quality microphone

-   Speak clearly and slowly

-   Avoid speaking over one another or interrupting

### 3\. Invest in a foot pedal to keep your hands free

A foot pedal helps you to control the audio playback hands-free. You can use your foot to pause, play, rewind, and fast forward as you listen to the recording, meaning you can keep your hands on the keyboard at all times. No need to reach for the mouse or keyboard shortcuts. This saves you loads of time and helps you to manually transcribe as quickly as possible.

### 4\. Use a time-stamping tool to keep track of where you are

A time-stamping tool helps you keep track of where you are in a recording and makes it easy to locate and jump to specific parts, without having to replay the entire file. This helps to speed up the transcription process, making it more efficient and much less frustrating.

Transcribe's time-stamping feature adds accurate markers to your transcription, making it easy to find specific parts of the audio and saving you loads of time in the process.

### 5\. Use spelling and grammar checks to auto-correct your transcription

Errors and typos are easy to make when you're typing quickly. And you may not always have time to pause the recording and correct yourself as you go. To improve the accuracy of your transcript in the fastest possible way, use a spell-checker and grammar-checker like the ones in Word or Google Docs, or the built-in spell-checker on Transcribe. These tools help you spot errors without having to go through the transcript with a fine-tooth comb.

Find out more about [how to edit your transcript](https://transcribe.com/pseudo/blog/id265).

### 6\. Use abbreviations to boost your typing speed

When you're manually transcribing, a good way to transcribe quickly is to use abbreviations. By shortening common phrases and terms into certain symbols or letters, you can boost your typing speed and save yourself from having to constantly pause and rewind the recording. Either leave them as they are, or find and replace them automatically or manually once you've got to the end of the recording.

### 7\. Take regular breaks to help you stay focused

It might seem counterintuitive when time is of the essence, but taking regular breaks is very important when you're transcribing long recordings. Manual transcription takes a lot of focus, which can quickly become fatiguing, so taking breaks helps to keep your energy levels up and reduces the likelihood of errors - and frustration.

## Ready to get faster transcriptions? // comm3

As you've seen, the fastest way to transcribe audio is with an automatic transcription service like Transcribe. Simply upload your audio or video file and your transcript will be ready in a matter of minutes. Once you've got it, you can proofread and edit it in the app, online, or in your preferred file format.

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


With some clever techniques and useful tools, you can speed up your transcription time. Check out these seven top tips for transcribing quickly.

abtk279.png

How to Transcribe Quickly: 7 Tips for Faster Transcription

// How to Transcribe a Conversation
// From interviews to phone calls, transcribing a conversation is easy when you know how. Learn how to transcribe a conversation quickly and easily.

# How to Transcribe a Conversation

From meetings and seminars to phone calls and interviews, we have countless conversations every day. And how many times have you walked away from a conversation wishing you could replay it to remember more of the details?

That's where transcription comes in.

Imagine having a written record of those conversations, neatly filed away for when you need to double check a fact or figure. By transcribing important conversations, you can revisit them anytime you need to.

In this guide we'll take a look at the benefits of transcribing conversations, explore three ways to transcribe them, and learn how to transcribe a conversation quickly and easily using Transcribe.

**Jump to:**

-   [Why transcribe a conversation?]()

-   [Three ways to transcribe a conversation]()

-   [How to transcribe a conversation using Transcribe]()

## Why transcribe a conversation?

-   ### To keep a record

From business meetings to interviews with elderly family members, creating a written record is invaluable for documentation and future reference.

-   ### To make conversations more accessible

Transcribed text can make information more accessible to people who are deaf or hard of hearing, as well as to those who prefer reading over listening in certain languages. It also supports users in environments where audio playback is not feasible, like noisy rooms or public transport.

-   ### To improve the outcomes of meetings

For meetings and collaborative sessions, transcribed conversations allow attendees (and those who couldn't make it) to revisit discussions, clarify misunderstandings, and follow up on action items. This holds people accountable and helps keep projects on track.

-   ### To analyze interviews

For academic researchers and journalists, [transcribing interviews](https://transcribe.com/pseudo/blog/id5) allows for deeper analysis of the conversation. With a written record, it's easier to explore nuances of the discussion.

-   ### To help with studying

Transcribing conversations that take place during seminars provides students with detailed notes that they can skim-read, search, edit and refer back to when studying for an exam or writing an essay.

## Three ways to transcribe a conversation

### Manual transcription (the DIY method)

If you have all the time in the world, then you could consider recording the conversation and then transcribing it yourself. It\'s not a method that we would recommend though, especially for long conversations, as manually transcribing takes even longer than you might expect!

### Human transcription services

Services using real-life humans to transcribe your audio promise the best possible accuracy. But since real-life humans can only work so fast and, of course, need to be paid, these services are typically both slow and expensive. You can expect to pay around \$45-\$90 per hour of audio transcription, and you might have to wait days or even weeks to receive your transcript.

### Automatic transcription services

The fastest and most cost-effective way to transcribe a conversation is to use an automatic transcription service, like Transcribe. Transcribe uses AI-powered technology to automatically transcribe your live or recorded conversations, so you\'ll receive a clear and high-quality transcription in minutes, at the best possible price.

There are many extra perks of using Transcribe too, including a high number of import and export formats, more than 120 supported languages, cloud storage, and professional support when you need assistance.

## How to transcribe a conversation using Transcribe

There are two ways to transcribe conversations using Transcribe:

1.  Record and transcribe the conversation in real time using the mobile app

2.  Import the recorded conversation to the Transcribe app or online editor for transcription

### How to record and transcribe a conversation in real time using the Transcribe app

With the Transcribe app, you can record and transcribe conversations as they happen. Here's how:

### 1\. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461)

![](/uploads/p278_image11_654fba583a.png)

### 2\. Open the Voice Recorder

Click the microphone icon in the top right corner. You can even open and run the voice recorder offline - no need for internet connection!

![](/uploads/p278_image9_51722c2a6d.png)

### 3\. Choose your language

Select the language of your conversation from more than 120 languages and dialects.

![](/uploads/p278_image8_84e55ef014.png)

### 4\. Start recording

Your live transcription will appear as you speak.

![](/uploads/p278_image1_33b8c5fcbb.png)

Please note: The clearer your audio recording is, the more accurate the transcription will be. If you can, take care to ensure that voices can be clearly heard, speakers don\'t talk over one another and there\'s no background noise or echo.

### 5\. Save your transcription

Once you\'ve stopped recording, you have the choice to save the transcription (with audio), or save only the audio.

![](/uploads/p278_image3_1ee97f6275.png)

Our live transcription service is ideal for instant, on-the-go transcription, but it offers a lower accuracy than our regular transcription service. If you want maximum accuracy, simply save the audio file alone, then transcribe it later with our more accurate and powerful server.

Please note: If you save the live transcript, you will not be able to re-transcribe it. But you can still edit and export the transcript as usual.

### 6\. Your transcript is ready!

You can now proofread and polish the conversation transcript in the app, online, or in your preferred file format - with or without timestamps.

![](/uploads/p278_image2_05eb86b406.png)

Find out more about [how to transcribe audio to text in real time](https://transcribe.com/pseudo/blog/id254).

### How to transcribe a recorded conversation using the Transcribe app or online editor

If you already have an audio file of your conversation, follow these steps to transcribe it:

### 1\. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app)

![](/uploads/p278_image11_654fba583a.png)

### 2\. Upload your recorded conversation

You can import audio files from any app or cloud storage system, including Google Drive and Dropbox. You can also [integrate with Zoom](https://transcribe.com/pseudo/zoom-integration) for quick and easy transcriptions of Zoom conversations.

### 3\. Choose your language

Select the language of your conversation from more than 120 languages and dialects.

![](/uploads/p278_image4_2c583c3f4a.jpg)

### 4\. Start the transcription process

Your conversation transcript will be ready in a matter of minutes thanks to our speedy AI software, so make yourself a cup of tea, put your feet up and we\'ll send you a notification when your transcription is complete.

![](/uploads/p278_image6_a4cc1dd044.jpg)

### 5\. Your transcription is ready!

You can now [edit the transcript](https://transcribe.com/pseudo/blog/id265) in the app, online or in your preferred file format. With our standard version you can export your transcribed text to TXT, or upgrade to our PRO service to export to PDF, DOCX, SRT and JPG.

![](/uploads/p278_image10_5e6cb41abb.png)

## Example of a conversation transcript

Here are some examples of conversation transcripts, with and without timestamps.

### Example of a conversation transcript with timestamps

![](/uploads/p278_image5_b889f87eeb.png)

### Example of a conversation transcript without timestamps

![](/uploads/p278_image7_f339b59231.png)

## Ready to transcribe a conversation?

[Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.



From interviews to phone calls, transcribing a conversation is easy when you know how. Learn how to transcribe a conversation quickly and easily.

abtk278.png

How to Transcribe a Conversation

// How to Edit Transcripts Like a Pro
// Learn how to edit transcripts using the Transcribe app or online editor, and discover five best practices for editing transcripts like a pro.

# How to Edit Transcripts Like a Pro

Whether you've used a [real-time transcription](https://transcribe.com/pseudo/blog/id254) tool or transcribed a recording of an audio or video file, once you've got your transcript, it may need a little bit of tweaking. You might want to check that everything's accurate, reformat the transcript, and even cut whole sections before you share it with colleagues, classmates, or customers.

With the Transcribe app and online editor, editing transcripts couldn't be easier. You can listen to the audio as you read through the transcript, make edits, adjust speaker labels, and format the transcript so that it's easy to read. Alternatively, you can download the transcript to edit in your preferred word-processing software.

In this guide we'll walk you through how to edit transcripts using our app or online editor, and share five best practices for editing transcripts like a pro.

*Note: Check out our guides on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) and [how to transcribe video](https://transcribe.com/pseudo/blog/id6) if you need a little help to get started*

**Jump to:**

-   [How to edit transcripts using the Transcribe app](#how-to-edit-transcripts-using-the-transcribe-app)

-   [How to edit transcripts using the Transcribe online editor](#how-to-edit-transcripts-using-the-transcribe-online-editor)

-   [5 best practices for editing transcripts](#5-best-practices-for-editing-transcripts)

## How to edit transcripts using the Transcribe app

Once you've uploaded and transcribed your audio or video file in the Transcribe app...

1\.  **Navigate to your transcriptions dashboard and open the transcript you want to edit**

![](/uploads/p265_image4_76033394b4.png)

2\.  **Click anywhere in the transcription to add or remove words**

![](/uploads/p265_image12_b998ce5218.png)

3\.  **Use the playback function to listen back to certain sections, read along, and check for accuracy**

![](/uploads/p265_image11_5b5c4112ed.png)

4\.  **Click the magnifying glass to search for certain words and sections**

![](/uploads/p265_image13_a99b50a91c.png)

5\.  **Click on the speaker headings to rename speakers**

![](/uploads/p265_image6_e6fd6866da.png)

6\.  **Highlight text and click the "Format" button to make the text bold, italic, or underlined**

![](/uploads/p265_image9_a252240485.png)

Changes are automatically saved. Once you've finished editing your transcript, you can export the transcript in your chosen file format.

## How to edit transcripts using the Transcribe online editor

Once you've uploaded and transcribed your audio or video file using the Transcribe online editor\...

1\.  **Select the transcript you want to edit from the left-hand pane**

![](/uploads/p265_image10_a7fb67d152.png)

2\.  **Click anywhere in the transcript to add or remove words**

![](/uploads/p265_image3_23c8f22b13.png)

3\.  **Use the playback function to listen back to certain sections and check for accuracy**

![](/uploads/p265_image2_35c0e78472.png)

4\.  **Click the gear icon to rename speakers**

![](/uploads/p265_image1_89c5c3d46d.png)

![](/uploads/p265_image8_b6472770e9.png)

Changes are saved automatically. Once you've finished editing your transcript, you can export the transcript in your chosen file format.

## 5 best practices for editing transcripts

Here are some top tips to help you edit your transcripts as effectively as possible:

1\.  **Check for accuracy**

While AI transcription is getting more and more accurate, there will still be occasions when it misinterprets certain words. Especially technical, industry-specific words, or in cases where the speaker has a strong accent or uses slang or words from a slightly different dialect. Take time to check for and correct any words or phrases that aren't quite right.

2\.  **Ensure text is attributed to the right speakers**

If you've used Transcribe, then your transcript will automatically feature speaker separation and speaker tags. With the help of AI, our software recognizes and detects who is speaking, but it's worth checking to make sure nothing has been misattributed. And if you've used a tool that doesn't automatically include speaker tags, take time to go through the transcript and clearly label who is speaking.

3\.  **Format the transcript for readability**

This might involve breaking long sentences and paragraphs into shorter ones, adding punctuation where necessary, and removing filler words like \"um,\" \"uh,\" and repeated words, unless they are crucial for understanding or context. You may also choose to format certain parts of the transcript as bullet points so that it's even easier to read.

Find out more about [how to make audio content more accessible](https://transcribe.com/pseudo/blog/id25).

4\.  **Maintain the speaker's voice**

While editing, try to retain the unique voice and tone of the speaker, including personal expressions and language, and the flow of their speech. This is particularly important for contexts like interviews where it's important that the speaker's style and personality shines through. If you're adapting the transcript for a different purpose, however, like turning an informal conversation into a formal document, then this may not be necessary.

**Read more:** [How to transcribe an interview](https://transcribe.com/pseudo/blog/id5).

5\.  **Give your edited transcript a final once over**

When you think you've finished, double check the transcript to make sure you haven't missed anything. Make sure the transcript maintains the original context and meaning - in the process of removing filler words or correcting sentences, the intended message can sometimes get altered, so make sure the edited version still accurately conveys what's been said. If possible, have another person review the transcript, as it's often easier to spot things with a fresh set of eyes.

## Final thoughts

Ready to edit your transcripts? [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started.


Learn how to edit transcripts using the Transcribe app or online editor, and discover five best practices for editing transcripts like a pro. 

abtk265.png

How to Edit Transcripts Like a Pro

// How to Transcribe Meeting Minutes in 4 Simple Steps
// Taking meeting minutes manually can be challenging and stressful. Find out how to transcribe meeting minutes for easy, stress-free, and accurate notes.

# How to Transcribe Meeting Minutes

Meeting minutes are an essential practice in many organizations. They provide a record of what's been discussed and decided in a meeting, holding people accountable and keeping important projects moving forward.

But taking minutes can be a real challenge. If you're the designated minutes-taker, the pressure is on to take rapid notes throughout the meeting and provide everyone with an accurate summary soon after the meeting has ended. It can be hard to keep up. Difficult to join in with conversations. And all too easy to miss important details.

That's why recording and transcribing meeting minutes is a great alternative. [[Meeting transcriptions]{.underline}](https://transcribe.com/pseudo/industries/for-business) give you thorough and accurate notes, without the stress of manual note-taking.

This guide will walk you through how to transcribe meeting minutes. In just four simple steps, you'll have detailed and reliable meeting minutes to share with colleagues, keeping everyone on the same page.

**Jump to:**

-   [How to transcribe meeting minutes in 4 simple steps](#how-to-transcribe-meeting-minutes-in-4-simple-steps)

    -   [Step 1: Record your meeting](#step-1-record-your-meeting)

    -   [Step 2: Transcribe your recording using a transcription tool](#step-2-transcribe-your-recording-using-a-transcription-tool)

    -   [Step 3: Edit and summarize your transcribed meeting minutes](#step-3-edit-and-summarize-your-transcribed-meeting-minutes)

    -   [Step 4: Share your meeting minutes](#step-4-share-your-meeting-minutes)

-   [Why transcribe meeting minutes?](#why-transcribe-meeting-minutes)

-   [How to record and transcribe meeting minutes for free](#how-to-record-and-transcribe-meeting-minutes-for-free)

## How to transcribe meeting minutes in 4 simple steps

### Step 1: Record your meeting

Recording the meeting is the first step. For online meetings, many platforms like Zoom, Microsoft Teams, and Google Meet have built-in recording features. Ensure you have the necessary permissions to record, and inform all participants that the meeting is being recorded.

For in-person meetings, use a reliable digital recorder or a smartphone app capable of capturing clear audio. Position the recording device centrally to ensure all voices are equally captured.

In all cases, take care to ensure that voices can be clearly heard, speakers don\'t talk over one another and there\'s no background noise or echo. The clearer your audio recording is, the more accurate the transcription of your meeting minutes will be.

### Step 2: Transcribe your recording using a transcription tool

Once your meeting is recorded, the next step is to [[transcribe the audio]{.underline}](https://transcribe.com/pseudo/blog/id4) or video file. You could, of course, transcribe the audio manually, however this is incredibly time consuming, especially for lengthy meetings.

Instead, turn to a transcription tool like Transcribe. With AI-powered technology, Transcribe simplifies the process of converting your spoken words into written text, and you'll get an accurate meeting minutes transcript in a matter of, well, minutes!

Here's how to use Transcribe to transcribe meeting minutes:

1\.  **[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app)**

2\.  **Upload your audio or video file**

You can import your recording from any app or cloud storage system, including Google Drive and Dropbox. Supported file formats include mp3, m4a, wav, m4v, mp4, mov and avi. You can also [[integrate with Zoom]{.underline}](https://transcribe.com/pseudo/zoom-integration) for quick and easy [[transcriptions of Zoom meetings]{.underline}](https://transcribe.com/pseudo/blog/id1).

If you prefer, you can transcribe your meetings in real time with our [[real-time transcription service]{.underline}](https://transcribe.com/pseudo/blog/id254).

3\.  **Choose your language**

Select the language of your recording from more than 120 languages and dialects.

4\.  **Start the transcription process**

We\'ll send you a notification when your transcription is complete - you won't be waiting long!

5\.  **Your transcription is ready**

Which means you can move on to step three...

### Step 3: Edit and summarize your transcribed meeting minutes

Once you've got your transcribed meeting minutes, it\'s time to edit and summarize the transcript. With Transcribe, you can proofread and polish the text in the app, online or in your preferred file format - with or without timestamps.

Review the text to make sure everything's accurate, making any edits as needed. Then summarize your notes into clear and succinct meeting minutes. Focus on the key points from the meeting, and avoid getting bogged down in unnecessary details. Think about what's most useful for people to refer back to - the more concise your notes, the easier it is for people to skim them to quickly find important information.

Check out our guide on [[how to take meeting notes effectively]{.underline}](https://transcribe.com/pseudo/blog/id263) for more information on exactly what should be included in your minutes.

### Step 4: Share your meeting minutes

When you're happy that your meeting minutes are clear and thorough, share the document with all meeting participants and relevant stakeholders. That way, everyone is informed and can refer back to the minutes for future reference or action.

Time is of the essence so be sure to send your meeting minutes promptly. That way, participants can clarify any misunderstanding or add extra information while it's still fresh in their mind. And any actionable items can be acted on without delay.

## Why transcribe meeting minutes?

So why should you transcribe your meeting minutes? What are the benefits of transcribing them rather than taking down notes during the meeting itself?

Here are three key reasons:

-   ### Stay focused during meetings

By recording and transcribing meetings, you can concentrate fully on the discussion happening in the meeting, rather than dividing your attention with note-taking. That way, you can stay engaged and contribute to conversations.

-   ### Capture every detail

Transcription ensures that every detail of the meeting is captured. So when you're summarizing your notes, you can rest assured that there's nothing important missing.

-   ### Save time

Transcribing meeting minutes saves you significant time and effort compared to manual note-taking and transcription. This means you can focus more on the parts of your job that you love, and less on boring admin.

## How to record and transcribe meeting minutes for free

If budgets are tight, it's understandable that you'd want a free option for recording or transcribing your meeting minutes. There are plenty of free voice recorders available, including the built-in recording features on platforms like Zoom, Microsoft Teams, and Google Meet. Your phone will also have a free voice recording tool.

To transcribe your meeting minutes for free, you could transcribe the meeting manually yourself. However, whether it\'s a truly free option depends on the value of your time.

With Transcribe, you can enjoy the first 15 minutes of transcription time for free, so if your meeting recording is on the shorter side then this could work out as an entirely free option. Once you\'ve used this time up and seen for yourself whether our service meets your needs, you can buy additional credit for \$5/hour, or save money by buying 10 hours for just \$30. Alternatively, upgrade to our PRO service for \$14.99/month or \$99.99/year, and you\'ll receive an additional 5 hours of free transcription time each month.

## Ready to transcribe meeting minutes?

By following the simple four-step process for transcribing meeting minutes, you'll save yourself time, allow yourself to stay focused during meetings, and ensure your meeting minutes are as accurate as possible.

[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



Taking meeting minutes manually can be challenging and stressful. Find out how to transcribe meeting minutes for easy, stress-free, and accurate notes.

abtk264.png

How to Transcribe Meeting Minutes in 4 Simple Steps

// How to Take Meeting Minutes Effectively
// Taking effective meeting minutes is an art from. Learn how to take better meeting minutes with our top tips for clear and succinct note-taking.

# How to Take Meeting Minutes Effectively

Taking meeting minutes is crucial when it comes to making meetings as efficient and as productive as possible. Whether it\'s a major board meeting, a corporate strategy session, or a non-profit committee meeting, having clear and simple notes to refer back to is useful for everyone involved - including those who weren't able to attend.

So how do you take meeting minutes effectively, ensuring all the right information is included?

In this guide we'll explore the art of taking good meeting minutes, with nine practical tips for taking the best minutes possible.

**Jump to:**

-   [What are meeting minutes?](#what-are-meeting-minutes)

-   [9 tips for taking better meeting minutes](#9-tips-for-taking-better-meeting-minutes)

-   [Free meeting minutes template](#free-meeting-minutes-template)

## What are meeting minutes?

Meeting minutes are a written record of what's been discussed and decided during a meeting. They serve as a reference for those who didn't attend the meeting, and as a record for future decision-making. They help organizations to track progress, hold people accountable, and keep things moving forward.

Good meeting minutes are clear and succinct, without detailing every moment of the meeting. In fact, contrary to popular belief, the term "minutes" doesn't refer to detailing every single minute of a meeting. The phrase actually comes from the Latin "minuta scriptura", which means *small* notes.

## 9 tips for taking better meeting minutes

Let's jump straight into our roundup of nine top tips for taking meeting minutes effectively.

1\.  **Prepare in advance**

Preparation is the number one tip for taking better meeting minutes. Before the meeting starts, take time to review the agenda to understand the meeting objectives and the topics that are going to be discussed.

Having a clear understanding of the meeting\'s objectives will help you focus your note-taking on what\'s most relevant, and having an awareness of the topics will make it easier to follow discussions and capture the key points.

**Read more:** [[The best tools for online meetings]{.underline}](https://transcribe.com/pseudo/blog/id27)

2\.  **Use a consistent format for your meeting minutes**

Consistency is key when taking meeting minutes. Using a standardized template helps maintain a consistent format, which in turn ensures that you don\'t miss any critical information.

Your template should include sections for the date and time of the meeting, a list of attendees, agenda items, key discussion points, decisions made, action items, and responsible parties for each action.

This template acts as a guide, and as the meeting progresses you can fill in each section as the information comes in. This helps to keep all your information organized and easy to follow.

Keep reading for a free template you can use for your meeting minutes.

3\.  **Focus on the essentials**

When taking meeting minutes, it\'s crucial to focus on capturing essential information - and essential information only. Concentrate on key elements such as decisions made, action items, deadlines, and significant discussions that may influence future decisions.

Avoid getting bogged down in unnecessary details or verbatim (word for word) recording of the conversation. Good minute-taking is all about stripping it back and identifying the key points which are most likely to be useful for future reference.

4\.  **Use clear and concise language**

The goal is to make your meeting minutes accessible and understandable to everyone, regardless of how familiar they are with the specific topics discussed in the meeting. As such, it's important to write using clear and concise language, and to avoid jargon, technical terms, or complex language that might be unclear to other readers.

It's also a good idea to consider using bullet points to convey information efficiently. That way, readers can skim through the meeting minutes to get the gist and to find what they're looking for.

5\.  **Don't be afraid to ask for clarification**

While taking meeting minutes, if there\'s any point of discussion or decision that isn\'t entirely clear, don\'t hesitate to ask for clarification during the meeting. It\'s much better to ask for clarification than to make assumptions or leave gaps in your notes.

This can be as simple as interjecting politely to confirm a deadline, the specifics of an action item, or the exact wording of a decision. Remember, your role as a minute-taker is to provide an accurate and comprehensive record of the meeting, and clarity is key for this.

**Read more:** [[Top tips for a successful hybrid meeting]{.underline}](https://transcribe.com/pseudo/blog/id77)

6\.  **Distinguish between discussion and decisions**

It\'s essential to differentiate clearly between general discussions and actual decisions made during the meeting. Focus on highlighting outcomes, agreements, or resolutions that result from discussions. This distinction helps you to create minutes that are not only accurate but also actionable, with a clear emphasis on points that require attention or follow-up.

7\.  **Note action items and responsibilities**

Make a point of clearly noting and highlighting any action items assigned during the meeting, along with the responsible parties and deadlines. This helps hold people accountable and ensures follow-through.

Clearly outlined action items help team members understand their responsibilities and the time frames they need to work within, which encourages people to work productively and efficiently to complete tasks.

8\.  **Use a meeting transcription tool to create your meeting minutes**

Using a [[meeting transcription tool]{.underline}](https://transcribe.com/pseudo/industries/for-business) like [[Transcribe]{.underline}](https://transcribe.com/pseudo/) can significantly streamline the process of creating accurate and comprehensive meeting minutes.

By recording the meeting and using Transcribe's AI-powered technology to generate a transcript immediately after the meeting has ended, you can quickly capture the dialogue and then summarize it into formal minutes. This can save you time, eliminate the stress that comes with taking minutes manually during a meeting, and ensure that no critical information is missed, especially in fast-paced or lengthy meetings.

Check out our guide on [[how to transcribe meeting minutes]{.underline}](https://transcribe.com/pseudo/blog/id264) for more information.

9\.  **Review and distribute promptly**

Once the meeting is over, review and finalize the minutes as soon as possible while the discussions are still fresh in your mind. Distribute the minutes to all attendees and relevant parties as soon as you can, so that the necessary stakeholders can act on any decisions or action items without delay.

Promptly sharing your meeting minutes also gives participants an opportunity to clarify any misunderstandings or add extra information if needed, while it's still fresh in their mind.

## Free meeting minutes template

Here's a free, simple template you can use for your meeting minutes:

![p263_image1](/uploads/p263_image1_f76fde0117.png)

## Final thoughts

And there you have it - nine tips to help you take meeting notes more effectively than ever before.

If you'd like to see for yourself how Transcribe can help to generate meeting minutes, then [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



Taking effective meeting minutes is an art from. Learn how to take better meeting minutes with our top tips for clear and succinct note-taking.

abtk263.png

How to Take Meeting Minutes Effectively

// AI Trends in 2024 - 5 AI Trends for Small Businesses
// From automating routine tasks to improving cybersecurity, discover the top AI trends in 2024 for small businesses in our latest guide.

# 5 AI Trends for Small Businesses in 2024

As we dive into 2024, it's clear that AI isn't just a buzzword anymore - it\'s a game-changer. Especially for small businesses. The AI landscape is evolving rapidly, and it\'s more accessible and cost-effective than ever before. So much so that, according to a recent report by the [[Small Business and Entrepreneurship Council]{.underline}](https://sbecouncil.org/wp-content/uploads/2023/10/SBE-Small-Business-AI-Survey-Oct-2023-FINAL.pdf), 75% of small businesses have already started to utilize AI tools.

From automating routine tasks to unlocking powerful insights, AI is here to help you take your business to the next level. With that in mind, let's explore the top AI trends in 2024 for small businesses.

**Jump to:**

-   [AI trend 1: Increased automation in business operations](#ai-trend-1-increased-automation-in-business-operations)

-   [AI trend 2: Conversational AI for customer interactions](#ai-trend-2-conversational-ai-for-customer-interactions)

-   [AI trend 3: AI-enhanced business intelligence](#ai-trend-3-ai-enhanced-business-intelligence)

-   [AI trend 4: Personalized marketing](#ai-trend-4-personalized-marketing)

-   [AI trend 5: Enhanced cybersecurity](#ai-trend-5-ai-driven-cybersecurity)

## AI trend 1: Increased automation in business operations

As we step into 2024, AI\'s role in enhancing business operations is more prominent than ever. It\'s about making your workflows smarter and more efficient, giving you more time to focus on growth and innovation.

Here are some of the ways AI can be used to streamline your business operations:

-   **Automating routine tasks:** AI can automate repetitive and mundane tasks such as data entry, scheduling, and email filtering. [[AI transcription]{.underline}](https://transcribe.com/pseudo/blog/id49) tools like Transcribe can automatically generate meeting notes too.

-   **Optimizing supply chain and inventory management:** AI can optimize supply chain processes by predicting demand, managing inventory levels, and identifying potential supply chain disruptions before they happen.

-   **Streamlining financial operations:** From automated invoicing to real-time budget analysis, AI can help you manage your business' finances, accurately and efficiently.

-   **Simplifying HR management:** From screening resumes to analyzing employee performance data, AI can streamline various HR processes.

By automating aspects of your business operations, you can reduce costs, increase productivity, and dedicate more time to strategic planning and creative problem-solving.

## AI trend 2: Conversational AI for customer interactions

If you've already had a go at talking to ChatGPT or Bard, you'll know just how far conversational AI has come. Natural Language Processing (NLP) is more advanced than ever, and it's reshaping how businesses interact with their customers.

From a customer service perspective, AI-driven chatbots are now handling inquiries, solving problems, and even cracking jokes, just like a real person. Meaning you can provide your customers with quality customer support, without the need to employ a full-time team.

And conversational AI doesn't stop at customer service - it's moved into the realms of sales and marketing too, offering personalized recommendations to customers (more on that later).

This AI trend is revolutionizing customer interactions, creating a more personalized and engaging experience.

## AI trend 3: AI-enhanced business intelligence

The landscape of business intelligence is rapidly evolving in 2024, thanks to AI. You no longer have to manually sift through mountains of data to find meaningful insights. AI-enhanced business intelligence is about getting the right information, at the right time, and most importantly, in the most actionable format.

This AI trend is particularly crucial for small businesses, as it levels the playing field, helping you to make data-driven decisions with the same precision as larger corporations.

Here are some of the ways AI can help with your business intelligence:

-   **Real-time analytics:** Gone are the days of waiting for weekly or monthly reports. AI tools now provide real-time analytics, giving you immediate insights and the ability to react to market changes instantly.

-   **Predictive analytics:** AI doesn\'t just tell you what\'s happening; it predicts what could happen next. This means you can anticipate market trends, customer behavior, and potential business opportunities, staying ahead of the curve.

-   **Decision-making precision:** With AI, your decision-making process becomes more precise. By analyzing vast amounts of data, AI helps you identify the best courses of action, reducing risks and maximizing outcomes.

Incorporating AI into your business intelligence strategy is a transformative move, ensuring that your business isn\'t just keeping up with the times, but is actively shaping its own future.

## AI trend 4: Personalized marketing

Personalized marketing is all about delivering tailored messages and experiences to customers based on their individual preferences, behaviors, and interactions with your brand. It's a crucial tactic for small businesses as it leads to increased customer engagement and higher conversion rates, and helps give your brand a competitive edge.

In 2024, AI\'s role in personalized marketing is about creating a unique and seamless experience for each customer. Here are three way AI is taking personalized marketing to new heights in 2024:

-   **Data analysis and customer insights:** AI algorithms can process vast amounts of data, including customer browsing habits, purchase history and social media interactions. These algorithms can identify patterns and preferences, helping you to understand your customers on an individual level.

-   **Predictive personalization:** Beyond just analyzing past behavior, AI can predict future customer actions. This helps you to proactively tailor your marketing efforts, like suggesting products or services a customer is likely to need even before they realize it themselves.

-   **Dynamic content customization:** AI can dynamically customize content for each user. Whether it\'s emails, website experiences, or social media ads, each customer can receive content that aligns with their interests and behaviors. This customization significantly increases engagement and the likelihood of conversion.

This level of personalization increases engagement and customer satisfaction, and also drives business growth by improving conversion rates and building brand loyalty.

## AI trend 5: AI-driven cybersecurity

As we advance into 2024, cybersecurity is more important than ever. And by adopting AI-driven cybersecurity solutions, small and medium businesses can protect their assets, build trust with customers, and focus on growth without the looming worry of digital threats.

AI is reshaping cybersecurity thanks to its abilities to monitor and analyze patterns and anomalies in data, and identify potential security threats before they become a problem. In the event of a security breach, AI-driven systems can respond instantly, mitigating risks and minimizing damage.

One of the biggest advantages for small businesses is that AI-driven cybersecurity provides enterprise-level security at a fraction of the cost - top tier security is no longer exclusively for large corporations.

## Final thoughts

So there you have it: five trends in artificial intelligence for small businesses in 2024. If you'd like to learn more about embracing AI, check out our guide on [[AI for startups]{.underline}](https://transcribe.com/pseudo/blog/id124) and [[the best AI tools for business]{.underline}](https://transcribe.com/pseudo/blog/id126).

And if you'd like to see for yourself how Transcribe can help to automate the way you take meeting notes, [[download our app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.



From automating routine tasks to improving cybersecurity, discover the top AI trends in 2024 for small businesses in our latest guide.

abtk262.png

AI Trends in 2024 - 5 AI Trends for Small Businesses

// How to Convert WhatsApp Messages to Text
// Learn how to transcribe WhatsApp voice messages to text quickly and easily with the Transcribe app. Get WhatsApp voice note transcripts in seconds.

# How to convert WhatsApp voice messages to text

Voice messages have skyrocketed in popularity since WhatsApp first launched the feature in 2013. In fact, [seven billion WhatsApp voice messages](https://blog.whatsapp.com/making-voice-messages-better) are now sent every single day. Voice notes are a quick and easy way for people to have expressive conversations - without the faff of typing. For people that find it difficult to type out a message, they're a saving grace.

But sometimes, as the recipient, it's easier to read a message than listen to it. Perhaps you're in a noisy room and you can't hear the recording. Maybe you've forgotten your headphones and don't want to risk anyone overhearing. Or you might simply not have the time (or the patience) to listen to your friend or relative's ten-minute ramble!

In this guide we'll show you how to transcribe WhatsApp voice messages to text quickly and easily.

## How to convert WhatsApp voice messages to text on iPhone

With the Transcribe app, you can [convert audio to text](https://transcribe.com/pseudo/blog/id4) on your iPhone in a matter of minutes! Here's how:

### 1\. Download the [Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) on your iPhone

![](/uploads/p261_image5_3cdef684da.png)

### 2\.  Go to the WhatsApp voice note you want to transcribe

Tap and hold the voice message you want to convert to text.

![](/uploads/p261_image2_19660f918a.png)

Click **Forward**, then in the bottom right hand corner of the screen click the **Share** icon (the box with the arrow).

![](/uploads/p261_image4_5a8d322d45.png)

![](/uploads/p261_image9_a489514372.png)

Scroll through your list of apps and select **Transcribe**.

![](/uploads/p261_image10_6e6a2cf4b2.png)

### 3\. Choose your language

Select the language of the voice note from more than 120 languages and dialects.
![](/uploads/p261_image1_1141b594b9.png)

### 4\. Click the Transcribe button

Your WhatsApp voice message will be converted to text in a matter of minutes - if not seconds - thanks to our speedy AI software. You can make yourself a coffee or reply to some other messages while this is happening in the background, and we'll send you a notification when it's done.

![](/uploads/p261_image3_1e8c919510.png)

### 5\. Your transcription is ready!

Open up the Transcribe app, and your transcription will be there waiting for you to read. You can use the search function to find key points, edit the transcript to get it fully polished, and export the transcribed voice note to TXT - or upgrade to our PRO service to export to PDF, DOCX, SRT and JPG.

![](/uploads/p261_image6_d13cbc1f1a.png)

It's that easy!

## Why use the Transcribe app to transcribe WhatsApp voice messages?

Transcribe is an AI-powered [audio-to-text converter](https://transcribe.com/pseudo/services/audio-to-text) that turns speech into text quickly and easily. Here are some of the main benefits of using our app for WhatsApp voice message transcripts:

-   **Transcribe WhatsApp voice messages on the go**

When you're out and about and need a transcript fast, the Transcribe app is there to help. All you need is WhatsApp and the Transcribe app - no middlemen necessary for file conversion.

-   **High quality transcriptions in a matter of minutes**

Our sophisticated AI transcription models provide you with quality transcriptions in no time at all, to help you stay up to date with your correspondence.

-   **Multilingual support**

Transcribe supports more than 120 languages and dialects, so you can convert voice messages from friends and family, no matter where they're from.

-   **Confidential and secure**

All recordings and transcripts are encrypted via industry best practices, using secure technologies and infrastructure like SSL, encryption, firewalls and secure passwords. So you can rest assured your messages will be protected.

Ready to convert your WhatsApp messages to text? Download the [Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) to get started.




Learn how to transcribe WhatsApp voice messages to text quickly and easily with the Transcribe app. Get WhatsApp voice note transcripts in seconds.

abtk261.png

How to Convert WhatsApp Messages to Text

// How to Use Google Docs to Transcribe Audio
// Learn how to transcribe in Google Docs, with tips to help you get an accurate transcription. We also answer some FAQs about Google Doc voice typing.

# How to use Google Docs to transcribe audio

Want to use Google Docs to transcribe audio? Google Docs has a built-in Voice Typing feature that records what you're saying and [converts audio to text](https://transcribe.com/pseudo/services/audio-to-text) as you speak. It's free, easy to use, and handy if you find dictation faster than typing.

Bear in mind that Google Docs can't transcribe pre-recorded audio or video files though. For that, you'll need to use a third-party tool like [Transcribe](https://transcribe.com/pseudo/) instead.

In this guide we'll walk you through how to transcribe in Google Docs, answer some of your frequently asked questions, and introduce you to Transcribe as an innovative alternative.

**Jump to:**

-   [How to transcribe in Google Docs in seven steps](#how-to-transcribe-in-google-docs-in-seven-steps)

-   [How to transcribe an audio file in Google Docs](#how-to-transcribe-an-audio-file-in-google-docs)

-   [Tips for transcribing effectively in Google Docs](#tips-for-transcribing-effectively-in-google-docs)

-   [Is Google Docs the best option for transcribing audio?](#is-google-docs-the-best-option-for-transcribing-audio)

-   [Transcribe: The best alternative to Google Docs voice typing](#transcribe-the-best-alternative-to-google-docs-voice-typing)

## How to transcribe in Google Docs in seven steps

### Step 1: Open a new or existing page in Google Docs

![](/uploads/p260_image5_07ec96ddc8.png)

### Step 2: Activate voice typing

To activate voice typing in Google Docs, select **Tools** from the menu bar, then click **Voice typing**.

![](/uploads/p260_image3_09671ce8ef.png)

A small floating box with a microphone icon will pop up. To move the box to a convenient spot while you work, click on the top of the box and drag it.

![](/uploads/p260_image9_a680dcab0c.png)

### Step 3: Choose your language

Click the dropdown menu above the microphone icon to select the language you want to transcribe.

![](/uploads/p260_image1_b8b864ed22.png)

### Step 4: Start transcribing your audio

Once you\'ve chosen a language, you can start transcribing. Click on the microphone icon to activate Voice Typing. Start speaking once the microphone turns red, and your words will appear on the screen as you talk.

![](/uploads/p260_image6_fa9f98fdb5.png)

**Note:** If you've never used Google's speech-to-text tool before, you'll need to grant permission to your microphone. A pop-up will appear when you click on the microphone - select **Allow** when prompted.

### Step 5: Use voice commands to add punctuation

Google Docs voice typing offers a range of voice commands that you can use to add punctuation to your text: "period" (for a full stop), "comma", "exclamation point", and "question mark". You can also use voice commands to start a "new line" or "new paragraph".

Please note that the punctuation function only works with a few selected languages, including German, English, Spanish, French, Italian, Russian, and Portuguese.

![](/uploads/p260_image4_222426e983.png)

### Step 6: Finish your transcription

To finish transcribing, click the microphone icon and it will turn black to show that it's stopped recording.

### Step 7: Proofread and edit your transcript

Once you've finished transcribing, proofread and edit your transcription using the standard Google Docs text editing tools to make sure that it's clear and accurate.

## How to transcribe an audio file in Google Docs

Unfortunately, Google Docs doesn't have the functionality to transcribe pre-recorded audio files. The only workaround is to play your recording out loud and see if the microphone can pick up the audio. If the recording is clear enough, Google Docs may be able to transcribe it.

Otherwise, you'll need to use a third-party tool like Transcribe instead. Once you've got your transcript and saved it as a TXT, DOCX or PDF file, you can then open it in Google Docs to edit it there, if desired.

## Tips for transcribing effectively in Google Docs

The accuracy of Google Docs' transcriptions depends on how clearly you speak. Here are some tips to help you get the most accurate transcription possible:

-   Make sure you're in a quiet room, with no background noise or echo

-   Speak slowly and clearly

-   Ensure nobody speaks over one another

-   Consider using a plug-in microphone - not just your computer microphone

-   Make sure your microphone is neither too close nor too far from your mouth

## Is Google Docs the best option for transcribing audio?

Although Google Docs\' transcribing feature is free, fast, and easy to use, there are some drawbacks. The main limitation is that software is only designed for live transcription, and you can't upload and transcribe pre-recorded audio or video files. If you want to transcribe recorded audio, you'll need to use a third-party tool like Transcribe.

The accuracy of Google Docs transcriptions can vary, especially if you speak with an accent. This can make it harder to rely on the quality of your transcription results, which can lead to extra time spent reviewing and correcting your transcripts.

What's more, Google Docs doesn't have the option to add timestamps or speaker separation. All in all, the transcript you get back is only really suitable for personal use - it won't be ready to share with other people without heavy editing.

Fortunately, there are alternative transcription services that deliver more accurate, reliable, and professional results.

## Transcribe: The best alternative to Google Docs voice typing

Transcribe is a great alternative to Google Docs for transcribing both live and pre-recorded audio, and video too! You can import audio and video files in a variety of file formats, and you'll get more professional and accurate transcriptions, complete with timestamps and speaker separation

Transcribe supports more than 120 languages and dialects, and is on hand to offer professional support when you need assistance. Once you\'ve got your written transcript, you can save it as a TXT, DOCX, or PDF file and open it in Google Docs to edit it there.

### How to transcribe audio with Transcribe

#### 1\. [Download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app)

#### 2\. Upload your audio or video file

You can import files from any app or cloud storage system, including Google Drive and Dropbox. You can also record and review conversations in real time with our live transcription service. Check out our guide on [how to get a real-time transcription](https://transcribe.com/pseudo/blog/id254).

![](/uploads/p260_image8_d22fa049cd.png)

#### 3\. Choose your language

Select the language of your recording from more than 120 languages and dialects.

![](/uploads/p260_image7_686c657f1b.png)

#### 4\. Start the transcription process

Your transcription will be ready in a matter of minutes thanks to our speedy AI software.

![](/uploads/p260_image2_97eb52ee96.png)

#### 5\. Your transcription is ready!

Now that the transcription is ready, you can proofread and polish the text in the app, online or in your preferred file format - with or without timestamps. With our standard version you can export your transcribed text to TXT, or upgrade to our PRO service to export to PDF, DOCX, SRT, and JPG.

![](/uploads/p260_image11_5d21cf0186.png)

![](/uploads/p260_image10_e5c3f4c03d.png)

## Frequently asked questions about transcribing in Google Docs

### How do I turn on transcription on Google?

To turn on voice typing on Google Docs, select **Tools** from the menu bar, then click **Voice typing**. A small floating box with a microphone icon will appear. Click the microphone to start transcribing. If you've never used the transcription tool before, a pop-up box will appear asking you to grant Google Docs permission to access your microphone. Click **Allow**, and transcription will be turned on.

### Is Google Docs voice typing free?

Yes, Google Docs voice typing is completely free to use.

### Why is Google Docs voice typing not working?

If the voice typing feature isn't working for you, it could be because of one of the following:

-   **Microphone access not enabled -** make sure you've granted microphone permission to Google Docs

-   **Incorrect microphone settings -** check that your microphone is unmuted, and properly connected and configured

-   **Outdated browser -** update your browser to the latest version

-   **Connectivity issues -** check that your internet connection is stable

-   **Language not supported -** check that you've selected the correct language, and that your language is supported

## How to transcribe video in Google Docs

Unfortunately, you can't upload and transcribe videos in Google Docs. The only workaround is to play the video out loud and see if the microphone can pick up the audio. Otherwise, you'll need to use a third-party tool like Transcribe instead. Once you've got your transcript and saved it as a TXT, DOCX or PDF file, you can then open it in Google Docs to edit it there, if desired.

## Conclusion

We hope you've enjoyed learning how to transcribe audio using Google Docs - and the alternative methods at your disposal. For more help and advice, check out our guides on [how to transcribe audio](https://transcribe.com/pseudo/blog/id4) and [how to transcribe video](https://transcribe.com/pseudo/blog/id6).


Learn how to transcribe in Google Docs, with tips to help you get an accurate transcription. We also answer some FAQs about Google Doc voice typing.

abtk260.png

How to Use Google Docs to Transcribe Audio

// How to Add Subtitles to a YouTube Video
// Adding subtitles to your YouTube videos makes your video content accessible. Learn how to add subtitles to YouTube videos in our handy step-by-step guide.

# How to add subtitles to a YouTube video

YouTube is the world's biggest online video platform, with more than [2.56 billion users](https://www.statista.com/topics/2019/youtube/#dossierKeyfigures) and approximately [75 billion monthly visits to its website worldwide](https://www.statista.com/statistics/1201880/most-visited-websites-worldwide/).

Adding subtitles to your YouTube videos makes your video content accessible for as many of these viewers as possible, including speakers of other languages, individuals that are deaf or hard of hearing, and even those watching on the go.

In this guide we'll walk you through how to add subtitles to a YouTube video quickly and easily, to help you reach the widest possible audience.

**Jump to:**

-   [Why add subtitles to your YouTube videos?](#why-add-subtitles-to-your-youtube-videos)

-   [How to add captions and subtitles using YouTube's automatic captioning feature](#how-to-add-captions-and-subtitles-using-youtubes-automatic-captioning-feature)

-   [How to add subtitles to a YouTube video manually with Transcribe](#how-to-add-subtitles-to-a-youtube-video-manually-with-transcribe)

-   [YouTube subtitling FAQs](#youtube-subtitling-faqs)

## Why add subtitles to your YouTube videos?

-   **Accessibility**

Subtitles make your YouTube videos more accessible for viewers who might be deaf or hard of hearing. Learn more about [how to make your video content more accessible](https://transcribe.com/pseudo/blog/id25).

-   **Global reach**

Given how popular YouTube is on a worldwide scale, it makes sense to tap into that global audience. Adding subtitles to your videos can help to increase your reach by making it possible for speakers of other languages to watch and understand your content.

-   **SEO**

By adding subtitles to your YouTube videos, you\'ll be able to target relevant keywords and boost your search rankings not only on YouTube itself but on Google too. Appearing higher on the results page can lead to more traffic.

-   **Users on the go**

Subtitles make it easier for viewers to watch your videos on the go, which can boost your traffic and increase the number of views your YouTube videos receive.

-   **Younger audiences**

Subtitles are becoming more and more popular among young people - in fact, [80% of 18-25 year olds](https://www.bbc.co.uk/news/entertainment-arts-59259964) now use subtitles all or some of the time. By adding subtitles to your YouTube videos, you\'ll make your video content more appealing to this demographic.

## How to add captions and subtitles using YouTube's automatic captioning feature

YouTube has an automatic captioning feature which you can use to automatically generate and add captions to your videos. It's a free service, however even YouTube itself warns [that the quality and accuracy of the captions can vary](https://support.google.com/youtube/answer/6373554?hl=en-GB) and encourages users to add professional captions first.

Automatic subtitling in YouTube isn't available for every video (see the FAQ section towards the end of this blog post for more information), and the service only supports around a dozen languages.

To use YouTube's automatic captioning feature:

1\.  Sign in to YouTube Studio

2\.  From the left menu, select Subtitles

3\.  Click the video that you want to add captions or subtitles to

4\.  Under Subtitles, click 'More'

5\.  Edit or remove any parts that haven\'t been properly transcribed

## How to add subtitles to a YouTube video manually with Transcribe

If you want to make videos with accurate and professional subtitles for your viewers, consider using Transcribe. Our AI-powered [video transcription software](https://transcribe.com/pseudo/services/video-to-text) provides you with incredibly fast, high-quality subtitle files, and as well as being quick and cost-efficient, Transcribe supports more than 120 languages and dialects!

First you\'ll need to get a transcription of your YouTube video - this will become your subtitle file. Then you\'ll upload it to YouTube.

### Getting your subtitle file

To get started, you\'ll need to download your video from YouTube (or if you have it downloaded already, you\'re good to go). Then when you\'re ready, follow these steps to [get a transcript of your YouTube video](https://transcribe.com/pseudo/blog/id8):

1\.  Download the **Transcribe app** or launch the **online editor**

![](/uploads/p258_image5_49e593c45b.png)

2\.  Upload your YouTube video

Import your video from your phone or computer.

![](/uploads/p258_image9_2d74ec0412.png)

3\.  Choose your language

Select the language of your YouTube video from more than 120 languages and dialects.

![](/uploads/p258_image7_2b1d658dbe.png)

4\.  Start the transcription process

You won\'t be waiting long - your transcription will be ready in a matter of minutes!

![](/uploads/p258_image8_e887acad07.png)

5\.  Proofread and polish the text

You can do this in the app, online, or in your preferred file format. At this point you might also wish to add extra information for your captions, such as background noises, speaker differentiation, and other audio cues.

6\.  Export your video in **SRT**

SRT is a file format made up of time coding and plain text which is specifically for captions and subtitles.

![](/uploads/p258_image6_8a2707c6be.png)

Subtitle file sorted, now to upload it alongside your YouTube video...

### Uploading your subtitle file to YouTube

1\.  Sign in or sign up to **YouTube**

2\.  Upload or open your chosen video, and navigate to **Subtitles/CC**

![](/uploads/p258_image4_bca1b7972b.png)

3\.  Select your language

4\.  Under subtitles, click **Add**

![](/uploads/p258_image1_80b4aaee15.png)

5\.  Click to upload your **subtitle file**

![](/uploads/p258_image2_86f2557e03.png)

6\.  When ready, save your video

Et voila! Your subtitles will now be available for anyone watching your YouTube video.

## YouTube subtitling FAQs

### Why are subtitles not showing on YouTube?

If YouTube isn't showing subtitles on your video during playback, it might be because automatic captioning is not available for this video. This could be due to one or more of the following reasons:

-   The captions aren\'t available yet due to processing complex audio in the video

-   Automatic captions don\'t support the language in the video

-   The video is too long

-   The video has poor sound quality or YouTube doesn\'t recognize the speech

-   There's a long period of silence at the beginning of the video

-   There are multiple speakers whose speech overlaps or multiple languages at the same time

To resolve this, manually add captions using the method explained earlier.

### How do you add subtitles to other people's YouTube videos?

1\.  Go to the video that you\'d like to watch

2\.  If closed captions are available, a CC button will be visible on the bottom right of the video player

3\.  To turn on Captions, click the CC button

If subtitles are not available (if the CC button is not visible), it could be because automatic captioning is not available for this video. Why not leave the video owner a message to ask them to add subtitles manually?

### How do you download YouTube subtitles?

If you want to download subtitles from your own YouTube videos, here's how:

1\.  Sign in to YouTube, open your chosen video, and navigate to Subtitles/CC

2\.  Under subtitles, hover and click 'Options' (the three vertical dots)

3\.  Click 'Download', choose your preferred export format, and that's it!

![](/uploads/p258_image3_27bd4ad74a.png)

If you want to download a copy of YouTube's automatically generated subtitles from someone else's video, you can do so by following these steps:

1\.  Navigate to your chosen video on YouTube.

2\.  Click the three dots (\.\.\.) below the video. This will display a pop-up menu.

3\.  Click 'Open transcript' and a window will open displaying the transcript.

4\.  Highlight and copy the entire transcript text, then paste it into your preferred text editor (like Google Docs, Microsoft Word, or Notepad).

5\.  Save the file - and that's it!

## Ready to add subtitles to your YouTube videos?

You should now have a good idea of how to add subtitles to your YouTube videos, and your video content will soon be more accessible for a wide range of viewers.

Check out our guide on [how to add subtitles to videos](https://transcribe.com/pseudo/blog/id73) for more tips and assistance. Alternatively, [download the Transcribe app](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [online editor](https://transcribe.com/pseudo/app) to get started!


Adding subtitles to your YouTube videos makes your video content accessible. Learn how to add subtitles to YouTube videos in our handy step-by-step guide.

abtk258.png

How to Add Subtitles to a YouTube Video

// How to Get a Real-Time Transcription
// Real-time transcription unlocks a whole host of possibilities. Discover the benefits of live transcription, and learn how to transcribe audio to text in real time.

# How to transcribe audio to text in real time

Real-time transcription, also known as live transcription, is the process of instantly turning spoken words into text, as they are being uttered. It works using [[automated speech recognition (ASR)]{.underline}](https://transcribe.com/blog/id240), and it's a game changer for a whole array of individuals and professionals.

For students sitting in challenging lectures, professionals navigating intense business meetings and conferences, and individuals who are deaf or hard of hearing seeking inclusivity, real-time transcription unlocks a whole host of new possibilities for communication, collaboration, and productivity in the digital age.

In this guide we'll explore the various methods of live transcription, and deep-dive into [[how to transcribe audio to text]{.underline}](https://transcribe.com/blog/id4) in real time using Transcribe.

**Jump to:**

-   [What are the benefits of live transcription?](#what-are-the-benefits-of-live-transcription)

-   [Three ways to transcribe audio to text in real time](#three-ways-to-transcribe-audio-to-text-in-real-time)

-   [How to get a real-time transcription using Transcribe](#how-to-get-a-real-time-transcription-using-transcribe)

-   [How to get a real-time transcription for free](#how-to-get-a-real-time-transcription-for-free)

## What are the benefits of live transcription?

Here are some of the key benefits of real-time audio transcription:

### - Enhanced accessibility

One of the most important benefits of real-time transcription is that it improves accessibility for individuals with hearing impairments. Live transcription means they can better understand what's being discussed, and actively participate in conversations and events.

Learn more about [[how to make audio content more accessible]{.underline}](https://transcribe.com/blog/id25).

### - Language support

Real-time transcription also helps to break down language barriers and support multilingual communications. For those who aren't fully fluent in the language being spoken, live transcriptions provide the support of written text, which might be easier to understand than the spoken word. These individuals can also use a written transcript to quickly find translations.

### - Efficient note-taking

In both educational and professional settings, real-time transcription serves as an effective note-taking tool, capturing spoken content and turning it into written notes for future reference. It means everyone involved can stay focused, present, and engaged, safe in the knowledge that there will be notes to look back at if needed.

### - Quick shareable and searchable notes

Live transcriptions can be shared with others for speedy knowledge sharing and improved collaboration. These notes can also be easily skimmed and searched by you and your colleagues or peers, to quickly find key points and themes.

## Three ways to transcribe audio to text in real time

### - Live transcriptions with Zoom's built-in software

You can use Zoom\'s automatic transcription software to add live transcripts to your Zoom meetings. While this is useful for accessibility, there are some limitations. For example, you have to be the meeting host to turn on the live transcript feature - participants aren't able to do so themselves.

Find out more about [[how to transcribe Zoom meetings]{.underline}](https://transcribe.com/blog/id1).

### - Real-time transcriptions with Microsoft Teams' built-in software

Microsoft Teams also has its own built-in live transcription software, however similar limitations apply. If your organization is using OneDrive for Business and SharePoint for meeting recordings, then your IT administrator has to enable the live transcription feature for you to be able to use it. Additionally, only the meeting organizer and presenters can start the transcription, and if it isn\'t started at the beginning of the meeting, then you can\'t get a transcript retrospectively.

Find out more about [[how to transcribe a Teams meeting]{.underline}](https://transcribe.com/blog/id10).

### - Real-time transcription apps

For optimum flexibility, convenience, and accuracy, use a professional real-time transcription service like Transcribe. With our live transcription service, you can get instant transcriptions of a meeting, conversation, or phone call - as you speak. You can even work offline.

We support more than 120 languages and dialects, and with our PRO service, you get unlimited real-time transcription time, and you can store up to 500 hours of audio recordings in the cloud.

Simply download the app (our app is currently available on iOS and MacOs), start recording, and a live transcription will instantly appear on the screen .

## How to get a real-time transcription using Transcribe

Here's how to get a real-time voice transcription in six simple steps:

1\.  [**[Download the Transcribe app]{.underline}**](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461)

2\.  **Open the Voice Recorder**

You can even open and run the voice recorder offline - no need for internet connection!

3\.  **Choose your language**

Select the language of your recording from more than 120 languages and dialects.

4\.  **Start recording**

Your live transcription will appear as you speak.

Please note: The clearer your audio recording is, the more accurate the transcription will be. If you can, take care to ensure that voices can be clearly heard, speakers don\'t talk over one another and there\'s no background noise or echo.

5\.  **Save your transcription**

Once you've stopped recording, you have the choice to save the transcription (with audio), or save only the audio.

Our live transcription service is ideal for instant, on-the-go transcription, but it offers a lower accuracy than our regular transcription service. If you want maximum accuracy, simply save the audio file alone, then transcribe it later with our more accurate and powerful server.

Please note: If you save the live transcript, you will not be able to re-transcribe it. But you can still edit and export the transcript as usual.

6\.  **Your transcript is ready!**

You can now proofread and polish the text in the app, online, or in your preferred file format - with or without timestamps. With our standard service you can export your transcribed text to TXT, or upgrade to our PRO subscription to export to PDF, DOCX, SRT and JPG.

## How to get a real-time transcription for free

With Transcribe, you can enjoy the first 15 minutes of live transcription time for free, so if you only need to transcribe a short meeting or conversation, this could work out as an entirely free option.

Once you\'ve used up your free credit and seen for yourself whether our service meets your needs, you can buy additional credit for \$5/hour, or get 10 hours for just \$30. Alternatively, upgrade to our PRO service for \$14.99 a month and you\'ll receive an extra 5 hours of transcription time each month.

Ready to get live transcriptions? [[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Real-time transcription unlocks a whole host of possibilities. Discover the benefits of live transcription, and learn how to transcribe audio to text in real time.

abtk254.png

How to Get a Real-Time Transcription

// How to record and transcribe your family history
// Oral history is a fantastic way to preserve family stories for future generations. Discover how to record and transcribe your family history.

# How to record and transcribe your family history

As our parents and grandparents age, it becomes more and more important to learn and document their life stories. After all, one day the opportunity will no longer be there. Taking the time to sit down, talk, and record their stories is a rich and rewarding way to learn about their past, their life experiences, and their perspectives, ensuring those memories don't fade away after they've gone.

Oral history is also a great way to preserve family stories and anecdotes for future generations, giving your children, grandchildren, great grandchildren, and even later generations the opportunity to understand where they've come from, and what life was like for their ancestors.

In this article we'll walk you through how to record and [[transcribe]{.underline}](https://transcribe.com/pseudo/services) your family history. It takes a little time and preparation, but it's so worth it when you have those precious audio clips, videos, and written transcripts to look back on in years to come.

**Jump to:**

-   [Step 1: Decide how you want to capture the stories](#step-1-decide-how-you-want-to-capture-the-stories)

-   [Step 2: Choose your recording device](#step-2-choose-your-recording-device)

-   [Step 3: Prepare your questions](#step-3-prepare-your-questions)

-   [Step 4: Find a quiet and comfortable space](#step-4-find-a-quiet-and-comfortable-space)

-   [Step 5: Make your relative feel at ease throughout](#step-5-make-your-relative-feel-at-ease-throughout)

-   [Step 6: Transcribe your recordings](#step-6-transcribe-your-recordings)

-   [Step 7: Share your family stories](#step-7-share-your-family-stories)

-   [How to transcribe your family history with Transcribe](#how-to-transcribe-your-family-history-with-transcribe)

## Step 1: Decide how you want to capture the stories

The first step is to choose how you want to record the interview. Do you want to simply record the audio, so that you can listen back to the recordings, or do you want a visual recording too?

Video recordings are often more engaging, as you can see the subject's expressions and get a better idea of their emotions. However, not everyone is comfortable in front of the camera. The method you choose may also depend on the subject matter. For example, if you're asking about happy memories, it could be nice to capture that on video. However, if you're asking about traumatic memories, or thoughts about growing older and what happens next, then it might feel more sensitive to record audio alone.

## Step 2: Choose your recording device

Once you've decided whether you want to record a video or just the audio, you can think about how to record the conversation. For interviews conducted in person, you can choose to use your smartphone, a dictaphone, or a video camera. Keep your phone or video camera steady by using a tripod, as that will lead to a better quality recording.

If your relative lives far away, you might choose to talk to them on the phone or via video call instead. If you're talking to them on the phone, consider using a phone call recording app like RingCentral, Cube Call Recorder or Google Voice to ensure a high-quality recording of the conversation. Or if you decide to set up a video call on Zoom, then you can make the most of Zoom's built-in video recorder.

Take a look at our guides on [[how to record and transcribe a Zoom meeting]{.underline}](https://transcribe.com/blog/id1) and [[how to record and transcribe a phone call]{.underline}](https://transcribe.com/blog/id9) for detailed help and support.

## Step 3: Prepare your questions

It's important to go into the oral history process with a list of questions and prompts, as if you simply ask someone to start talking, then they won't know where to begin.

Come up with a list of open-ended questions that encourage detailed responses (rather than yes/no answers), and categorize them into themes like school, family, love, work, and historical events. That way, you'll have related questions to ask when the previous answer comes to an end.

Here are some examples of questions you could ask:

-   How did you and grandma/grandpa meet?

-   What is your favorite memory from childhood?

-   What were your parents like?

-   What has been the proudest moment in your life?

-   What hobbies or activities have you enjoyed over the years?

-   How would you like to be remembered?

-   What life lessons or advice would you like to pass down to future generations?

## Step 4: Find a quiet and comfortable space

Picking somewhere quiet and comfortable to conduct and record your interviews will help your relatives to feel at ease; they'll feel more relaxed about opening up if they're in a space that feels safe and private. It's often a good idea to go to their home and let them choose exactly where they want to be filmed - perhaps in their favorite room or chair.

Choosing a quiet space also helps to ensure that the quality of the recording isn't affected by background noise or other disturbances.

If you've chosen to record video, then think about the background - perhaps a bookcase or some artwork, rather than a blank wall - and take advantage of natural lighting during the day by having your subject face a window.

This is assuming that you're doing the interview in person, but if you're doing it via the phone or Zoom, you can still encourage your family member to find somewhere quiet, comfortable, and free from distractions.

## Step 5: Make your relative feel at ease throughout

Your relative might seem nervous or even slightly reluctant at first - after all, it can feel intimidating to sit and open up about your past, especially if you're not a natural storyteller. But there are steps you can take to make them feel as relaxed as possible, and they'll soon relish the chance to reflect, reminisce, and recount their stories and anecdotes.

When you start recording, suggest that your family member looks at you, rather than directly at the camera. This will feel more natural - like you're having a regular conversation.

During the interview, make sure you actively listen to their answers, using your facial expressions and body language to show that you're paying attention and to encourage them to continue speaking. People might feel their stories aren't interesting, but assure them that they are!

Remember to ask follow-up questions to delve deeper and encourage detailed storytelling - often these unique and personal details are the best bits, and the things you'll hold on to long after they've gone.

## Step 6: Transcribe your recordings

After the interview, it's a great idea to transcribe your recordings. This helps to preserve your family stories, backing them up in the written form and ensuring those precious memories aren't lost over time.

Transcribing your oral history also makes the anecdotes more accessible for, and can serve as a foundation for creating written memoirs or family history books to pass down through the generations.

With [[Transcribe]{.underline}](https://transcribe.com/), you and your family can now work collaboratively on transcripts as part of a Transcribe Team. Our Teams feature enables multiple individuals to contribute to the process of documenting and preserving family history, with shared access to transcription files.

[[Find out more about our Teams feature]{.underline}](https://transcribe.com/blog/id251).

## Step 7: Share your family stories

There are plenty of ways to share your recorded and transcribed family history. You could share snippets on social media platforms, or create a family history blog or website to share stories, photos, and transcripts.

You could compile the written transcripts into a written memoir or autobiography, or combine transcripts with photos in physical or digital photo albums.

And you could even organize family reunions or gatherings to share recorded stories and reminisce together.

## How to transcribe your family history with Transcribe

It's quick and easy to transcribe audio and video recordings with Transcribe. Read our guides on [[how to transcribe audio]{.underline}](https://transcribe.com/blog/id4) and [[how to transcribe video]{.underline}](https://transcribe.com/blog/id6) for step-by-step instructions.

Alternatively, [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Oral history is a fantastic way to preserve family stories for future generations. Discover how to record and transcribe your family history.

abtk253.png

How to record and transcribe your family history

// The Benefits of Teams in Transcribe
// Discover the benefits and use cases of the new Teams feature on Transcribe.com, and find out which teams will benefit from this collaboration tool.

# Discover the benefits of our new Teams feature

We recently released a new feature for Business Account holders, enabling you to create Teams and invite your teammates to join. Our main goal is to make it easier for you to work collaboratively, with shared access to transcriptions and a whole host of other features.

In this guide we'll talk you through some of the main benefits and use cases of Teams on [[Transcribe.com]{.underline}](https://transcribe.com/), so you can better understand how Teams can help you.

**Jump to:**

-   [The main benefits of Teams in Transcribe](#the-main-benefits-of-teams-in-transcribe)

-   [Who might benefit from our Teams feature?](#who-might-benefit-from-our-teams-feature)

-   [How to use the Transcribe Teams feature](#how-to-use-the-transcribe-teams-feature)

## The main benefits of Teams in Transcribe

### - See all your team's transcriptions in one place

With Teams on Transcribe.com, you and your team can see all your shared transcriptions in one place. By having all your transcriptions in one shared folder, you and your teammates no longer have to waste time sending files back and forth or searching for the latest versions of a transcript. Everything is there, neatly organized, for everyone in your team to access.

### - Better collaboration

Allowing team members to easily access and share files makes it easier to collaborate on projects and tasks. Everyone in the team can share the responsibility of working on and checking transcripts, which can boost productivity and efficiency, improve accuracy, and lead to faster turnaround times.

### - Shared credits

When you create a Team, the credits in that account are shared and available to all Team members. When users are in Team mode, new transcriptions will use credits from the Team balance, not from a user's personal balance. This eliminates the need to access a company card or submit expenses.

### - PRO features for everyone

There can be up to 10 people in a Team, and every Team member will have access to our [[PRO features]{.underline}](https://transcribe.com/pseudo/pricing). That includes better transcription accuracy, additional export formats, five hours of server based transcription time per month, and unlimited real-time transcription.

## Who might benefit from our Teams feature?

Here are just some of the use cases for our new Teams feature, and the types of teams that will benefit from it:

### - Marketing teams

Having shared access to transcription files makes it easier for marketing teams to collaborate on everything from customer interviews and focus group sessions to podcast recordings and YouTube subtitles. This can help them to develop more effective marketing campaigns and to provide their audience with accurate transcriptions.

### - Media production teams

Media production teams can use the Teams feature to collaborate on transcribing interviews, scripts, and subtitles. This can help them to streamline their production process and to ensure that their content is accurate and accessible.

### - Research teams

Researchers working in teams can use the feature to collaborate on transcribing interviews, focus groups, and field research data. This can help them to analyze data more efficiently, identify key themes and patterns, and to develop more robust research findings.

### - HR teams

HR teams can use the Teams feature to share [[interview transcriptions]{.underline}](https://transcribe.com/blog/id5), and work more collaboratively on evaluating candidates and making hiring decisions.

### - Remote teams

The Teams feature is particularly useful for remote teams who use video calls to stay connected. With the Teams feature, remote teams can share [[transcriptions of Zoom meetings]{.underline}](https://transcribe.com/blog/id1), making it easy to refer back to meeting notes.

Find out [[how to integrate Transcribe with Zoom]{.underline}](https://transcribe.com/blog/id7) for quick and easy meeting transcripts.

And it's not only professionals that can benefit from our new Teams feature...

### - Students

Students can use the feature to share transcriptions of lectures, seminars, and workshops with their peers. This can help study groups to share knowledge and compile study material in a productive and efficient way.

### - Families

Some of our subscribers use our service to document family history, recording interviews with older relatives and transcribing them to keep the memories safe. Our Teams feature can help families to work collaboratively on these precious transcriptions and reminisce together.

## How to use the Transcribe Teams feature

To use our Teams feature, you'll need to sign up for a Business Account. Once you've subscribed, you'll be able to create Teams, and invite up to nine other users to join them. Each Team member will be able to view, access, and add Team transcriptions - think of it like a shared folder for all your shared transcripts.

[[Find out more about how to use the Teams feature here]{.underline}](https://transcribe.com/blog/id251), including how to create Teams and how to accept Teams invitations.

Ready to try the Teams feature for yourself? Launch the [[Transcribe online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.

## Please note

-   Please note that this is a beta functionality, so severe limitations may apply

-   We are testing different approaches, and some details may change over time

-   To create a Team, users need to sign up for a Business Account

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Discover the benefits and use cases of the new Teams feature on Transcribe.com, and find out which teams will benefit from this collaboration tool.

abtk252.png

The Benefits of Teams in Transcribe

// Introducing Teams (beta) for Collaborative Working
// Introducing Teams: the new way to work collaboratively on transcriptions with your team.

# Introducing Teams (beta): the new way to work collaboratively

Business Account users on [[Transcribe.com]{.underline}](https://transcribe.com/) can now create Teams and invite their teammates to join them. This is great news for teams who need easy access to shared transcriptions. There can be up to 10 people in a Team, with shared Team credits, and each team member will have access to all of our [[PRO features]{.underline}](https://transcribe.com/pseudo/pricing).

*Currently the Teams functionality is in beta mode and is only available in the web editor, but iOS support is on the way.*

**Jump to:**

-   [How to create a Team and invite collaborators](#how-to-create-a-team-and-invite-collaborators)

-   [How to accept an invitation to join a Team](#how-to-accept-an-invitation-to-join-a-team)

-   [How to work with Team transcriptions](#how-to-work-with-team-transcriptions)

-   [Important notices](#important-notices-)

## How to create a Team and invite collaborators

It's quick and easy to create a Team and invite collaborators. Here's how:

1\.  Open [[Transcribe.com]{.underline}](https://transcribe.com/) in a web browser and sign into your Business Account

2\.  Click the \"Teams\" tab in the navigation bar

3\.  Go to your "Overview"

![p251_image1](/uploads/p251_image1_14d300b68f.png?v2)

4\.  Click "New team"

![p251_image2](/uploads/p251_image2_46d65f1083.png?v2)

5\.  Once created, click the "Options" button

![p251_image3](/uploads/p251_image3_2a3303339a.png?v2)

6\.  From this menu, you can invite your teammates to join, either via email or using a Teammate code

![p251_image4](/uploads/p251_image4_7c5f69c953.png?v2)

Once you've invited collaborators, you can also follow the above steps to see a full list of team members, and remove people if you need to.

## How to accept an invitation to join a Team

### Via email invitation

To accept an email invitation, simply click the link in the email. This will open up the Transcribe web editor, and automatically accept the invite.

### Via Teammate code

To accept an invitation sent using a Teammate code:

1\.  Open Transcribe and click the "Teams" tab in the navigation bar

2\.  Go to your "Overview"

3\.  Here you'll see any pending invitations, which you can click to accept or reject

## How to work with Team transcriptions

-   Any Teams you create or join will then show in the dropdown "Teams" menu

![p251_image5](/uploads/p251_image5_9076d513a2.png?v2)

-   Click on a Team to switch into Team mode

![p251_image6](/uploads/p251_image6_1d3950eb92.png?v2)

-   In Team mode, you'll see a full list of Team transcriptions

-   While in Team mode, transcriptions will use credits from the Team balance, not from your personal balance

-   Users in Team mode have access to all PRO features

## Important notices:

-   Please note that this is a beta functionality, so severe limitations may apply

-   We are testing different approaches, and some details may change over time

-   To create a Team, users need to sign up for a Business Account

Business Accounts cost \$60/month. Up to 10 people can be added to a Team, at no extra cost, and every Team member will have access to all our PRO features.

Launch the [[Transcribe online editor]{.underline}](https://transcribe.com/pseudo/app) to get started.


\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Introducing Teams: the new way to work collaboratively on transcriptions with your team.

abtk251.png

Introducing Teams (beta) for Collaborative Working

// Introducing OpenAI's Whisper
// Learn how OpenAI's Whisper is helping apps like Transcribe to provide you with transcriptions that are more accurate (and in more languages) than ever before.

# Introducing OpenAI's Whisper

Since its public launch in 2022, ChatGPT has taken the world by storm. Used by everyone from businesses to students, the chatbot from OpenAI is now a go-to for answering questions, helping with writing tasks, and solving problems.

But it\'s not the only interesting project from OpenAI.

Introducing: Whisper.

Whisper is a new AI-powered solution that helps to [[convert audio to text]{.underline}](https://transcribe.com/pseudo/services/audio-to-text). Trained on 680,000 hours of data collected from the web, the natural language processing system is making waves in the world of transcription, helping apps like Transcribe to provide you with transcriptions that are more accurate - and in more languages - than ever before.

**Jump to:**

-   [What is OpenAI's Whisper?](#what-is-openais-whisper)

-   [What does OpenAI's Whisper do?](#what-does-openais-whisper-do)

-   [What data was Whisper trained on?](#what-data-was-whisper-trained-on)

-   [How accurate is Whisper AI transcription?](#how-accurate-is-whisper-ai-transcription)

-   [How Transcribe is harnessing the power of Whisper](#how-transcribe-is-harnessing-the-power-of-whisper)

## What is OpenAI's Whisper?

OpenAI's Whisper is an automatic speech recognition system that has been trained to understand and transcribe multiple languages, plus a range of complex subject matters.

Unlike ChatGPT, GPT-3 and GPT-4, Whisper is open source and publicly available, so the code can be used to build, develop, and improve useful applications - like Transcribe!

## What does OpenAI's Whisper do?

Let's take a quick look at some of the key things that Whisper AI can do:

-   **Understands accents**

Some transcription software can struggle to understand different accents and voices, but Whisper has been trained on a diverse dataset, helping it to better understand a wide range of accents.

-   **Deals with background noise**

When you try to transcribe a low quality audio recording, with a lot of background noise, the results will often be less accurate. Whisper's training makes it better at cutting through the noise and distinguishing voices in loud environments, producing high quality results, even from low quality audio.

-   **Understands technical language**

If you've got a recording full of jargon, there's a chance that transcription software (just like the average human), won't understand what's being spoken about. Whisper's broad training makes it better at understanding technical language across a range of industries and disciplines.

-   **Multilingual transcription**

One of the best attributes of Whisper is its ability to carry out multilingual transcription. It currently supports [[57 languages]{.underline}](https://help.openai.com/en/articles/7031512-whisper-api-faq), though the accuracy of these different languages does currently vary.

-   **Translates into English**

Last but note least, Whisper also enables translation from those 57 languages into English.

![p241_image1](/uploads/p241_image1_4a0f93dfdb.png)

![p241_image2](/uploads/p241_image2_71396828a3.png)

*Image source: [[https://openai.com/research/whisper]{.underline}](https://openai.com/research/whisper)*

## What data was Whisper trained on?

Whisper is trained on an enormous 680,000 hours of multilingual audio data (and the accompanying transcriptions), covering a broad range of subjects and accents. About a third of Whisper's audio dataset is non-English, and the dataset also includes 125,000 hours of foreign language-to-English translations.

The use of such a large and diverse dataset has improved its ability to understand speech, because of the different accents, background noise, and subjects covered.

## How accurate is Whisper AI transcription?

Thanks to its robust dataset, Whisper is very good at delivering accurate transcriptions. That said, AI-powered speech recognition technology is still improving, and will continue to do so, so at this point Whisper transcriptions are not perfect and might incorrectly transcribe certain words.

On its own, Whisper also doesn't distinguish between speakers. But Whisper is not designed to be used alone - its purpose is to serve as a foundation for building useful applications (and for further research). So when integrated into other technology - like Transcribe - its possibilities know no bounds!

Check out our [[AI predictions for the future]{.underline}](https://transcribe.com/blog/id129)

## How Transcribe is harnessing the power of Whisper

At Transcribe, we're harnessing the power of Whisper and building on top of the code to provide you with transcriptions that are more accurate than ever before.

Our focus is on providing superior user experience when working with audio and video recordings and transcriptions, developing an intuitive tool that harnesses the latest cutting-edge research to provide you with the best, most accurate transcriptions possible.

## Try Transcribe today

If you'd like to see for yourself how Transcribe and Whisper can help with your audio and video transcriptions, then [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started.


Learn how OpenAI’s Whisper is helping apps like Transcribe to provide you with transcriptions that are more accurate (and in more languages) than ever before.

abtk241.png

Introducing OpenAI’s Whisper

// A Brief Guide to Automated Speech Recognition
// What is ASR? Learn how ASR works, where it is currently used, the main challenges it currently faces, and what the future of ASR looks like.

# A Brief Guide to Automated Speech Recognition

Artificial intelligence is changing the way we operate as a society, from the way we work, to the way we teach, learn, and go about our daily lives. And one of the most impactful AI innovations is Automated Speech Recognition, or ASR.

This powerful technology converts spoken language into text, and has a multitude of use cases - not least powering [[Transcribe]{.underline}](https://transcribe.com/pseudo/)!

In this guide we'll explore how ASR works, where it is currently used, the main challenges it currently faces, and what the future of ASR looks like.

Let's get started!

**Jump to:**

-   [What is ASR?](#what-is-asr)

-   [How does ASR work?](#how-does-asr-work)

-   [Where is ASR used?](#where-is-asr-used)

-   [The main challenges in ASR](#the-main-challenges-in-asr)

-   [The future of ASR](#the-future-of-asr)

## What is ASR?

ASR, short for Automated Speech Recognition, is a technology that uses machine learning and artificial intelligence to convert human speech into text. It's a common technology that many of us use every day without even realizing - think Siri, Alexa, and Transcribe.

ASR is different from Natural Language Processing (NLP), in that ASR simply aims to convert speech data into text data, whereas NLP aims to "understand" language and its meaning. These two technologies often work in harmony with one another to provide the most value to the user.

Learn about the [[history of speech recognition]{.underline}](https://transcribe.com/blog/id51).

## How does ASR work?

We could get really technical here, but for the sake of understanding, here's how ASR works in the simplest terms possible:

1\.  You speak into a device like a microphone or smartphone.

2\.  The device records your voice as a series of sound waves.

3\.  The recorded sound waves are transformed into digital data, which is like turning your voice into a language that computers can understand.

4\.  The ASR system extracts important features. Think of these features as unique patterns that represent different parts of the sound - like vowels, consonants, and tones.

5\.  The ASR system takes these features and tries to match them with the patterns it has learnt to figure out what words you\'re saying. It looks for the pattern that is the closest match to what it heard. This might mean choosing between similar words or phrases.

6\.  Having identified your words, your ASR can now respond to you in a useful way. That might mean turning your spoken words into written words on a screen, or answering your questions with a verbal response.

## Where is ASR used?

ASR is used in a diverse range of applications. Examples of automatic speech recognition systems include:

-   **Voice assistants**

ASR is a key technology behind popular voice assistants like Siri, Alexa, and Google Assistant. When you talk to these virtual assistants, they use ASR to understand your voice commands and questions. ASR converts your spoken words into text, which the assistant then processes to provide relevant information or perform actions like setting alarms, playing music, sending messages, or giving you weather updates.

-   **Call center automation and customer service**

ASR plays a crucial role in automating call center interactions. When you call a customer service line, ASR is often used to understand and interpret your spoken inquiries or requests. It can find your account information, direct you to the appropriate department, and even provide automated responses, making customer service operations that much more efficient.

-   **Transcription services**

[[Automatic transcription services]{.underline}](https://transcribe.com/pseudo/services), like Transcribe, use ASR to [[convert speech into text]{.underline}](https://transcribe.com/pseudo/services/audio-to-text), providing you with transcripts within minutes, if not seconds. This saves time and effort that would otherwise be spent on manual transcription. This is useful for everyone from businesses and academics to journalists, podcasters, and students.

-   **Language translation services**

ASR has been integrated into language translation services to provide real-time translation of spoken language. It works by converting spoken words in one language into text and then translating that text into another language. This is particularly useful in multilingual settings such as conferences, helping to bridge language barriers.

-   **Captioning for videos and live broadcasts**

ASR is used to generate captions for videos, movies, TV shows, and live broadcasts. This [[makes content more accessible]{.underline}](https://transcribe.com/blog/id25) to individuals who are deaf or hard of hearing, as well as to those watching videos in noisy environments.

## The main challenges in ASR

ASR is coming on leaps and bounds, with better accuracy rates than ever before. But it\'s not without its challenges. Here are some of the most common challenges faced by ASR technology:

-   **Accents, dialects, and speaking styles**

ASR systems need to recognize and understand speech from people with different accents, dialects, and ways of speaking. This can be tricky because the same word might sound different when spoken by someone from a different region or with a different accent. The system has to be trained to handle these variations to accurately convert spoken words into text.

-   **Background noise**

ASR has a hard time when there\'s background noise or other sounds in the environment. Imagine trying to talk to someone at a noisy party - it can be tough to hear each other clearly. Similarly, ASR struggles to understand speech when there\'s noise from things like traffic, music, or people talking in the background.

-   **Homophones and ambiguous words**

Homophones are words that sound the same but have different meanings. For example, \"their\" and \"there\" sound alike but mean different things. ASR systems can get confused by these kinds of words because they rely on context to understand which word is being spoken. If the context is unclear, the system might guess the wrong word.

-   **Umms and ahhs**

When we talk naturally, we often use filler words like "uh" and "um", and we often pause or repeat ourselves. This can confuse ASR systems because they\'re not sure whether to include them in the transcription or ignore them. Dealing with these natural speech patterns requires advanced algorithms and models.

-   **Limited training data for certain languages and topic**

ASR systems need a lot of examples to learn how to recognize different words and phrases accurately. For some languages or specialized fields, there might not be enough training data available. This can lead to lower accuracy in recognizing those languages and specific terminologies.

## The future of ASR

ASR technology is constantly evolving and developing. One of the most recent advancements has been [[OpenAI's Whisper]{.underline}](https://transcribe.com/blog/id241).

Trained on 680,000 hours of multilingual audio data, covering a broad range of topics and accents, the ASR system is helping apps like Transcribe to provide you with transcriptions that are more accurate - and in more languages - than ever before. The use of such a large and diverse dataset has improved its ability to understand speech, because of the different accents, background noise, and subjects covered.

As the months and years go on, we expect the accuracy of ASR software to keep improving through continued research in deep learning and AI. Through integration with NLP technologies, we also expect to see improvements in the way machines can understand emotion and sentiment behind speech.

Not only will this help AI systems to communicate in an even more "human-like" way, but it will also help them to understand subtext and secret meanings.

Discover more [[AI predictions for the future]{.underline}](https://transcribe.com/blog/id129).

## Final thoughts

We hope you've enjoyed learning about ASR. For more information about artificial intelligence and how it can be used to improve your ways of working, check out our articles on [[the best AI tools for business]{.underline}](https://transcribe.com/blog/id126), [[the best AI productivity tools]{.underline}](https://transcribe.com/blog/id125), and [[AI for startups]{.underline}](https://transcribe.com/blog/id124).



What is ASR? Learn how ASR works, where it is currently used, the main challenges it currently faces, and what the future of ASR looks like.

abtk240.png

A Brief Guide to Automated Speech Recognition

// 6 Ways Businesses Can Leverage ChatGPT and GPT-4 for Success
// From data entry to customer support, discover how Large Language Models like ChatGPT and GPT-4 can revolutionise the way your business operates.

# 6 ways to use ChatGPT and GPT-4 in your business

It may seem like they've come out of nowhere, but large language models (LLMs) like [[ChatGPT]{.underline}](https://openai.com/chatgpt) and [[GPT-4]{.underline}](https://openai.com/gpt-4) are already making enormous waves and transforming the way businesses operate.

From automating data entry and analysis to powering your customer support, this article explores how your business can harness the power of LLMs to enhance customer experiences, drive growth, and stay ahead in today\'s competitive landscape.

But first, let's get better acquainted with LLMs, ChatGPT and GPT-4.

**Jump to:**

-   [What are large language models?](#what-are-large-language-models)

-   [What is ChatGPT?](#what-is-chatgpt)

-   [What is GPT-4?](#what-is-gpt-4)

-   [6 ways to start using LLMs in your business](#6-ways-to-start-using-llms-in-your-business)

-   [Industries that can benefit the most from ChatGPT and GPT-4](#industries-that-can-benefit-the-most-from-chatgpt-and-gpt-4)

## What are large language models?

Large language models are advanced artificial intelligence models that are designed to process and generate human language. They are trained on diverse and extensive datasets from a wide range of sources, including books, articles, websites, and other text-based materials. This helps the model to learn the relationships and context between different words and phrases.

Once trained, LLMs can perform a variety of language-related tasks, which can help businesses with a wide range of operations (we'll go into those shortly). LLMs are continuously evolving, so the value they can add to your business will keep growing too!

Check out these [[AI predictions]{.underline}](https://transcribe.com/blog/id129) for an idea of what the future might look like.

## What is ChatGPT?

ChatGPT is one example of a large language model. It takes the form of a chatbot that engages in human-like dialogue with users based on a prompt, given by you. It's designed to respond in a natural, intuitive way, answer follow-up questions, challenge incorrect premises, and even admit when it makes a mistake.

ChatGPT is based on the GPT-3.5 architecture, which is trained on data up until September 2021.

## What is GPT-4?

Another LLM, GPT-4 is an updated, smarter, and more reliable version of GPT-3.5. It accepts prompts of both text and images, and can handle much more nuanced and complex instructions than its predecessor.

Like ChatGPT, it responds with human-like speech and reasoning. Users of the GPT-4 API can define the behavior of their AI, prescribing style and task in the "system" message in order to customize their users' experience.

Here's an example of that in practice:

![](/uploads/p236_image1_0a72c376be.png)

*Source: [[OpenAI]{.underline}](https://openai.com/research/gpt-4)*

## 6 ways to start using LLMs in your business

Now you have a better idea of what LLMs are, let's take a look at how you can start leveraging them within your business.

1\.  **Summarize documents and reports**

Gone are the days of spending hours traipsing through long documents, finding key points, and making your own summary. Large language models like ChatGPT and GPT-4 can do the job for you. They have the ability to analyze long documents and reports, process what they've read, and summarize the text on your behalf.

If you know the sort of information and data that you're looking for, or you want the findings presented in a certain way, then you can prepare relevant prompts so that you get exactly what you're after, in the right style and format.

2\.  **Take smarter notes**

In a similar vein, LLMs can help you to take smarter notes during meetings. Instead of having to take notes yourself, which can be distracting and time-consuming, you can use the natural language processing capabilities of LLMs to generate notes for you.

Upload a voice recording or a [[meeting transcription]{.underline}](https://transcribe.com/pseudo/industries/for-business), and receive detailed notes in no time. LLMs can provide you with a summary of key information and assist with formatting to help you structure your notes effectively. They can even help you link related information within your notes for easy cross-referencing.

This is particularly effective when ChatGPT knows the accuracy of a transcript. With [[Transcribe]{.underline}](https://transcribe.com/), you can now export confidence scores for each paragraph of transcribed text, which signals to ChatGPT how accurate the text is. This means that the chatbot will do an even better job of correcting and polishing your transcript.

3\.  **Automate data entry and analysis**

Data entry and data analysis can be monotonous, to say the least. But your business can leverage LLMs to automate these processes, saving you time and reducing human error.

GPT-4 has the ability to organize large data sets, analyze them, and extract meaningful insights that are beneficial to your company. By training the model on historical data, it can learn patterns and correlations, and make informed predictions and decisions, whether it's data relating to customers, finances, supply chains, or something else entirely.

4\.  **Generate high-quality content**

Not all businesses have the resources to hire a copywriter. But that doesn't mean you can't still produce and publish high-quality content. LLMs can generate everything from blog posts and product descriptions to social media updates and marketing copy.

Even if you do have an in-house content team, they can leverage LLMs to overcome writer's block, assist with research and ideation, and create content at a faster rate.

5\.  **Power your customer support**

Customer service is a core driver of success in any company, and LLMs can help you to provide fast support to those who need it. You can integrate LLMs into your customer support system in the form of chatbots to handle customer inquiries and offer real-time assistance.

These chatbots can answer frequently asked questions, troubleshoot common issues, and guide users through self-service options. And as you saw from the example earlier, you can customize your chatbot so that it communicates in a way that fits your brand.

Customers will only need to be passed on to a human if all other avenues are exhausted, meaning you can get by with a scaled-back customer support team.

6\.  **Enhance multilingual communications**

If your business operates globally, or you're looking to expand, then LLMs can help you to do so while keeping translation costs down. They can be used to translate a wide range of documents, from contracts and reports to website content, saving time and resources that would otherwise be spent on manual translation.

LLMs can also help your business to provide multilingual customer support by breaking down language barriers. By integrating LLMs into your customer support systems (like your chatbots), you can automatically translate customer messages in real-time and generate responses in the customer\'s preferred language. This means you can expand your customer service capabilities to a wider audience without relying solely on human translation.

## Industries that can benefit the most from ChatGPT and GPT-4

-   ### Retail

It goes without saying that intelligent chatbots that can talk just like humans and provide 24/7 support are invaluable in the retail industry. But the benefits of LLMs don't end there. Retail businesses can also benefit from LLM support in the realms of data analysis, inventory management, and supply chain optimization.

-   ### Marketing and advertising

Industries like marketing and advertising can use LLMs to gather and analyze market data and consumer trends. This helps with developing targeted strategies and making data-driven decisions. Professionals in these industries can also leverage ChatGPT and GPT-4 for concept ideation and to generate and create engaging content and campaigns.

-   ### Financial services

LLMs can support the financial industry by automating data analysis, fraud detection, risk assessment, and customer profiling. Financial service companies can harness the power of LLMs to analyze financial reports, news articles, and market data, providing insights for investment decisions, portfolio management, and risk mitigation.

-   ### Education and learning

LLMs can play a huge part in facilitating learning. Their data analysis capabilities can help with things like grading and creating personalized learning programs based on each student\'s individual needs, and 24/7 chatbots mean that students can study flexibly and get help and support anywhere and at any time. What's more, busy teachers can leverage the likes of ChatGPT and GPT-4 to support the creation of class content.

Find out more about [[how AI is used in education]{.underline}](https://transcribe.com/blog/id54).

-   ### Healthcare

LLMs can assist healthcare professionals with medical diagnosis, [[transcription]{.underline}](https://transcribe.com/pseudo/services), drug discovery, and personalized treatment plans. It can help with analyzing large medical datasets, and ultimately improve decision-making and the quality of patient care.

-   ### Law

The legal industry can benefit from ChatGPT and GPT4 in tasks like legal research, contract analysis, and document generation. LLMs can quickly analyze and summarize legal documents, identify relevant precedents, and assist in compliance procedures, increasing efficiency and accuracy in legal workflows.

## Final thoughts

We hope you've enjoyed learning about how to leverage large language models like ChatGPT and GPT-4 in your business. Artificial intelligence is revolutionizing the way companies operate, and it's important to keep up in order to stay ahead in today\'s competitive landscape.

For more guidance to keep you ahead of the game, check out our guides on the [[best AI tools for businesses]{.underline}](https://transcribe.com/blog/id126) and the [[best AI productivity tools]{.underline}](https://transcribe.com/blog/id125).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

From data entry to customer support, discover how Large Language Models like ChatGPT and GPT-4 can revolutionise the way your business operates.

abtk236.png

6 Ways Businesses Can Leverage ChatGPT and GPT-4 for Success

// 6 Ways to Use ChatGPT for Studying
// No cheating! Check out these six ethical ways that students can use ChatGPT to support their learning and academic endeavors.

# 6 ways to use ChatGPT for studying

ChatGPT has faced a lot of criticism in the realms of education for its use as a tool for cheating. But look past the bad press and the unethical use cases, and the chatbot is actually an incredibly useful learning tool that students can use to enhance their studies - in a completely ethical way.

With that in mind, we've put together this list of six ways students can use ChatGPT to support their learning and academic endeavors.

Let's dive right in!

**Jump to:**

-   [1\. Summarize text and find key points](#1-summarize-text-and-find-key-points)

-   [2\. Take smart notes](#2-take-smart-notes)

-   [3\. Make sense of complex topics](#3-make-sense-of-complex-topics)

-   [4\. Improve your written coursework](#4-improve-your-written-coursework)

-   [5\. Speed up citations](#5-speed-up-citations)

-   [6\. Create study plans](#6-create-study-plans)

-   [Are students allowed to use ChatGPT?](#are-students-allowed-to-use-chatgpt)

-   [Can teachers tell if you use ChatGPT?](#can-teachers-tell-if-you-use-chatgpt)

## 1\. Summarize text and find key points

One of the most time-consuming parts of studying is...well...studying. When your reading list feels neverending and deadlines are stacking up, ChatGPT can do a fair share of the legwork for you.

Simply copy and paste the text from a document, a report, or an ebook into ChatGPT and ask it to summarize the content, and it will provide you with a clear and easy-to-read summary. Better still, if there are specific topics or themes you're looking for, or if you want the summary presented in a certain way, let ChatGPT know and it'll provide you with exactly what you need.

## 2\. Take smart notes

Taking notes during a lecture or seminar can be distracting, and it can be hard to keep up! You\'re busy trying to write down the last thing your professor said, and before you know it you\'ve missed a huge section, your notes don\'t make sense, and you\'ve lost track of what they\'ve moved on to.

With ChatGPT, you can upload a [[lecture transcript]{.underline}](https://transcribe.com/pseudo/industries/for-students), and receive detailed notes in no time. With the right prompt, you'll get a summary of key information from the lecture, structured in a way that suits you. And once you've got that, you can easily skim-read the notes, search them for key points, and share them with your classmates for extra kudos.

Find out [[how to record and transcribe a lecture]{.underline}](https://transcribe.com/blog/id21) - trust us, you'll never look back.

## 3\. Make sense of complex topics

Struggling to get your head around a certain topic? One of the main [[challenges of online learning]{.underline}](https://transcribe.com/blog/id22) is that there are fewer opportunities to interact with your professor and peers and ask questions. And even if you do have plenty of contact time, often time is of the essence and you want to get to the bottom of something right away.

Let ChatGPT be your substitute study companion/personal tutor! It can provide explanations, clarify confusing topics, and offer additional insights to help get things straight and deepen your understanding.

It can also assist students in solving problems in subjects like math, physics, and programming. It can provide step-by-step explanations, offer strategies, and help you work through complex calculations or coding challenges.

## 4\. Improve your written coursework

While in theory ChatGPT can write entire essays for you from scratch, it goes without saying that we would never recommend this. Firstly because it's unethical. And secondly because the chatbot is prone to making up facts and figures and presenting them as if they were real and true - meaning your essay could be practically a work of fiction.

But that's not to say it can't be used to help you polish your written assignments. Once you've finished doing your research and writing your coursework, ChatGPT can help you by suggesting sentence structures, offering grammar and spelling checks, and providing feedback on how coherent and well-structured your essay is.

## 5\. Speed up citations

As important as it is, citation and referencing can often be boring and repetitive. And it can be confusing too, with different rules and conventions depending on the referencing style you've been asked to use.

Take advantage of ChatGPT to provide guidance on proper citation formats, generate references for you, and ensure accuracy and consistency in formatting. That way, you reduce the risk of getting penalized for incorrect or inadequate referencing.

## 6\. Create study plans

Last but not least, ChatGPT can also be used to help you organize your study schedule. Provide the chatbot with information about your courses, deadlines, other commitments, and availability, and ChatGPT will help you create a structured timetable that meets your needs.

This is particularly useful if you need to cram a lot into a short period of time, like in the lead-up to your exams. Use follow-up prompts to place more emphasis on certain topics, add in breaks, or even to ask for subject-specific study tips.

And there you have it! Six effective and ethical ways to use ChatGPT for studying.

## Are students allowed to use ChatGPT?

In theory, there's nothing stopping students from using ChatGPT so long as they use it ethically and to support their studies, not to write entire assignments or to pass assessments.

According to a recent survey from [[Study.com]{.underline}](https://study.com/resources/chatgpt-in-the-classroom), 67% of teachers do not believe ChatGPT should be banned in schools, because they can see that the chatbot can be leveraged as a helpful tool in many different scenarios.

That said, it's worth checking with your school or college, as they may have specific guidelines and rules regarding using ChatGPT.

## Can teachers tell if you use ChatGPT?

The quick answer is yes, it tends to be fairly obvious to teachers when a student uses ChatGPT content as if it were their own. In fact, the same study from Study.com found that more than one in four teachers have caught students cheating using ChatGPT. What's more, OpenAI (the creator of ChatGPT) has developed a new tool to help call out instances of cheating, and hopefully deter it.

So it goes without saying that you should use ChatGPT wisely, and only to support your studies, not to write entire assignments.

## Final thoughts

Used the right way, ChatGPT can be an incredibly useful tool for students, helping with everything from note-taking and research to grammar and citations. Keep in mind, though, that the tool is still in development, it may not always provide you with factual information, and it should always be used with caution.

For more insight into how artificial intelligence can supplement your studies, check out our article on the use of [[AI in education]{.underline}](https://transcribe.com/blog/id54).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

No cheating! Check out these six ethical ways that students can use ChatGPT to support their learning and academic endeavors.

abtk235.png

6 Ways to Use ChatGPT for Studying

// How to Transcribe in Microsoft Word
// Check out our step-by-step guide to using the Microsoft Word transcription feature, and find out your alternative solutions if you don't have Microsoft 365.

# How to Transcribe in Microsoft Word

Want to convert your audio or video file into a written Word document? If you have a [[Microsoft 365 premium subscription]{.underline}](https://www.microsoft.com/en-us/microsoft-365/buy/microsoft-365), then you can use Word Online's built-in transcription tool to [[convert live or recorded audio to text]{.underline}](https://transcribe.com/pseudo/services/audio-to-text).

Bear in mind that the Microsoft Word transcription feature only works with the web version and not the desktop application, so the alternative is to use a third-party tool like Transcribe.

Here's a step-by-step guide on how to use Microsoft Word's transcription feature, plus a look at how it measures up against the competition.

**Jump to:**

-   [How to transcribe live audio to text in Microsoft Word](#how-to-transcribe-live-audio-to-text-in-microsoft-word)

-   [How to transcribe recorded audio to text in Word](#how-to-transcribe-recorded-audio-to-text-in-word)

-   [Editing your Microsoft Word transcription](#editing-your-microsoft-word-transcription)

-   [Why can't I transcribe in Word?](#why-cant-i-transcribe-in-word)

-   [Using Transcribe as an alternative](#using-transcribe-as-an-alternative)

## How to transcribe live audio to text in Microsoft Word

Here's how to transcribe live audio using Word for the web.

**Step 1:** Open Word Online, log in, and open a new document.

**Step 2:** Navigate to the 'Home' tab, then click the dropdown arrow next to or below the 'Dictate' tab (with the picture of a blue microphone).

**Step 3:** Select 'Transcribe' from the dropdown menu.

**Step 4:** If you haven't transcribed previously, you'll need to grant Microsoft 365 access to your microphone.

**Step 5:** A message will appear with two options: upload audio or start recording. Select 'Start Recording'.

**Step 6:** The timer will start, and you can begin speaking. The transcription doesn't take place as you speak - it will be processed once you've finished recording.

**Step 7:** If you need to take a break but don't want to end the recording, click the pause button. When you're ready to continue recording, click the microphone button.

**Step 8:** Once you've finished recording, select 'Save and transcribe now'.

Depending on the length of your recording, it could take a few minutes for Word to transcribe the recording and upload it to OneDrive. When it's ready, the transcript will appear in the same pane as the recording.

## How to transcribe recorded audio to text in Word

Here's how to transcribe recorded audio (or video) using Word.

**Step 1:** Open Word Online, log in, and open a new document.

**Step 2:** Navigate to the 'Home' tab, then click the dropdown arrow next to or below the 'Dictate' tab (with the picture of a blue microphone).

![Screenshot](/uploads/p232_s1_2d6d072bd4.png)

**Step 3:** Select 'Transcribe' from the dropdown menu.

![Screenshot](/uploads/p232_s2_3fc6f0bb61.png)

**Step 4:** If you haven't transcribed previously, you'll need to grant Microsoft 365 access to your microphone.

**Step 5:** A message will appear with two options: upload audio or start recording. Select 'Upload Audio'.

**Step 6:** Select an audio file for your computer. Microsoft Word allows you to upload and transcribe mp3, mp4, m4a, and wav files.

Microsoft will automatically start transcribing the audio file, and how long it takes will depend on the file size. Once it's ready, the transcription will appear in the same pane as the audio file.

## Editing your Microsoft Word transcription

The transcription you receive from Microsoft Word won't be perfect, but you can edit any errors as needed. There are two days of doing this: in the transcription pane, or by copying and pasting the transcript into your Word document.

To edit the transcript within the transcription pane, hover over the section you want to edit and click 'Edit transcript section'. You can play, pause, rewind, and adjust the playback speed of the recording using the controls in the transcription pane. Edit the content or change the label, then click 'Confirm' to save your changes.

To edit the transcript as a normal text document, select 'Add all to document'. If you only want to add certain sections, hover over these sections one by one and select 'Add section to document'.

## Why can't I transcribe in Word?

If you can't see the Transcribe option in Word, then it's most likely because you're using the Microsoft Word desktop app, rather than Word Online (part of the Microsoft 365 package). The transcription feature is only available with the web version. If you don't have an online subscription (and a premium one at that), then the alternative is to use a third-party tool like Transcribe!

## Using Transcribe as an alternative

Don't have a Microsoft 365 premium subscription? No fear! Transcribe is a great alternative for several reasons...

**More languages supported:** We support more than 120 languages and dialects, whereas Microsoft only supports 80.

**More file formats supported:** We support a broader range of file formats, including mp3, m4a, wav, m4v, mp4, mov, and avi. If your file is in a format that isn\'t supported, [[get in touch]{.underline}](https://transcribe.com/pseudo/help-center) and we\'ll help you to convert your file.

**Transcribe on your phone:** Our app makes it possible for you to transcribe on your phone, whereas with Word, you have to be logged in on the new Microsoft Edge or Google Chrome.

Once you've got your written transcript, you can save it as a TXT or DOCX file and open it in Microsoft Word to edit it there.

### **Here's how to get a transcript using Transcribe**

1\.  **[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app)**

2\.  **Upload your audio file**

You can import audio files from any app or cloud storage system, including Google Drive and Dropbox. You can also record and review conversations in real time with our live transcription service.

3\.  **Choose your language**

Select the language of your recording from more than 120 languages and dialects.

4\.  **Start the transcription process**

Your transcription will be ready in a matter of minutes thanks to our speedy AI software.

5\.  **Your transcription is ready!**

Now that the transcription is ready, you can proofread and polish the text in the app, online or in your preferred file format - with or without timestamps. With our standard version you can export your transcribed text to TXT, or upgrade to our PRO service to export to PDF, DOCX, SRT and JPG.

Check out our guides on [[how to transcribe audio]{.underline}](https://transcribe.com/blog/id4) and [[how to transcribe video]{.underline}](https://transcribe.com/blog/id6) for more tips and tricks to help you on your transcription journey!

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Check out our step-by-step guide to using the Microsoft Word transcription feature, and find out your alternative solutions if you don’t have Microsoft 365.

abtk232.png

How to Transcribe in Microsoft Word

// How to Add Captions and Subtitles to Dailymotion Videos
// Dailymotion only offers auto-generated captions in French. For other languages, learn how to add captions and subtitles to Dailymotion videos here.

# How to Add Captions and Subtitles to your Dailymotion Videos

Dailymotion is one of the world's leading video hosting platforms, with more than [[300 million users worldwide]{.underline}](https://earthweb.com/dailymotion-users/) who watch an estimated 3.5 billion videos every month. And while Dailymotion is constantly improving its features and tools, it currently [[only offers auto-generated captions and subtitles in French]{.underline}](https://faq.dailymotion.com/hc/en-us/articles/11206718122642-Activate-autogenerated-subtitles).

If your video content is in any other language, you'll need to add captions yourself. But fear not, it's easy to do with the help of our [[video transcription]{.underline}](https://transcribe.com/pseudo/services/video-to-text) service! In this guide we'll walk you through how to add subtitles and captions to your Dailymotion videos, to make your content more accessible for everyone.

**Jump to:**

-   [Why should you add captions to your Dailymotion videos?](#why-should-you-add-captions-to-your-dailymotion-videos)

-   [How to add captions to Dailymotion videos](#how-to-add-captions-to-dailymotion-videos)

    -   [Getting your caption file](#getting-your-caption-file)

    -   [Uploading your caption file to Dailymotion](#uploading-your-caption-file-to-dailymotion)

-   [Why are there no subtitles showing on Dailymotion?](#why-are-there-no-subtitles-on-dailymotion)

## Why should you add captions to your Dailymotion videos?

Adding captions and subtitles to your Dailymotion videos [[makes your video content accessible]{.underline}](https://transcribe.com/blog/id25) for a wider range of audiences. This includes individuals that are deaf or hard of hearing, those who don\'t fully understand the language of the video and find it easier to read along as they watch, and those who want to watch your video on the go too!

Interestingly, subtitles are becoming more and more popular among young people. In fact, [[80% of 18-25 year olds]{.underline}](https://www.bbc.co.uk/news/entertainment-arts-59259964) now use subtitles all or some of the time. By adding captions to your videos, you'll make your video content more appealing, boosting your viewer numbers!

## How to add captions to Dailymotion videos

First things first, you'll need to get a transcript of your Dailymotion video - this will become your caption file. Then you'll upload it to Dailymotion.

### Getting your caption file

1\.  **Download your video from Dailymotion**

Or if you have it downloaded already, you're good to go!

2\.  **[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app)**

3\.  **Upload your Dailymotion video to Transcribe**

Import your video from your phone or computer.

4\.  **Choose your language**

Select the language of your Dailymotion video from more than 120 languages and dialects.

5\.  **Start the transcription process**

Your transcription will be ready in a matter of minutes!

6\.  **Proofread and polish the text**

You can do this in our app, online, or in your preferred file format. At this point you might also wish to add extra information for your captions, such as background noises, speaker differentiation, and other audio cues.

7\.  **Export your video in SRT**

SRT is a file format made up of time coding and plain text which is specifically for captions and subtitles.

Caption file sorted, now to upload it!

### Uploading your caption file to Dailymotion

Once you've got your transcript and saved it as an SRT file, adding captions to your Dailymotion video is easy:

1\.  From your Dailymotion Studio, go in Media \> Videos

2\.  Click on the video you want to edit

3\.  In the Advanced tab, click on 'Add subtitles'

4\.  Select your subtitle language in the dropdown

5\.  Choose your .SRT file from your computer

Once that's uploaded and saved, your video will be live with captions!

Find out more about [[how to add captions to a video]{.underline}](https://transcribe.com/blog/id73).

## Why are there no subtitles on Dailymotion?

Subtitles not showing up on Dailymotion? That will probably be because the video owner hasn't uploaded a subtitle file. Unfortunately, Dailymotion doesn't have an auto-captioning feature for videos that aren't in French, so it's down to the video owner to add their own subtitles.

If you're the video owner and you've uploaded a subtitle file, check the SRT file for any errors.

## Ready to add Dailymotion captions?

You should now have a good idea of how to add subtitles and captions to your Dailymotion videos, and your video content will soon be more accessible for a wide range of viewers. Check out our guide on [[how to transcribe video]{.underline}](https://transcribe.com/blog/id6) for more tips and assistance. Alternatively, [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started!

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Dailymotion only offers auto-generated captions in French. For other languages, learn how to add captions and subtitles to Dailymotion videos here.

abtk231.png

How to Add Captions and Subtitles to Dailymotion Videos

// 6 Benefits of Multilingual Transcription for Businesses
// Find out what multilingual transcription is and how it can benefit your business, from increasing international reach to boosting engagement with your content.

# 6 Benefits of Multilingual Transcription & Captioning for Businesses

In today's interconnected world, operating on a multilingual level is more essential than ever. Your business might have employees scattered across the globe, international clients knocking on its door, and an audience that spans several continents. So how do you effectively communicate with such a diverse group? The answer lies in the power of multilingual transcription.

Multilingual [[transcription]{.underline}](https://transcribe.com/) is your secret weapon for breaking through language barriers and reaching a wider audience. It ensures that your communications, marketing materials, and everything in between are perfectly tailored for an international audience.

In this guide we'll deep-dive into the six main benefits of multilingual transcription for businesses. Let's get started!

**Jump to:**

-   [What is multilingual transcription?](#what-is-multilingual-transcription)

-   [What is multilingual captioning?](#what-is-multilingual-captioning)

-   [How multilingual transcription and multilingual captioning can benefit your business](#how-multilingual-transcription-and-multilingual-captioning-can-benefit-your-business)

    -   [International reach](#1-they-increase-your-international-reach)

    -   [Accessibility](#2-they-make-your-content-more-accessible)

    -   [Compliance](#3-they-keep-you-compliant)

    -   [Engagement](#4-they-improve-engagement)

    -   [SEO](#5-they-boost-your-seo)

    -   [Competitive advantage](#6-they-give-you-a-competitive-advantage)

## What is multilingual transcription?

Multilingual transcription is the process of [[converting audio content into written text]{.underline}](https://transcribe.com/pseudo/services/audio-to-text). That text is then translated into different languages for different audiences to consume - either in the form of subtitles on a video or as a separate written document.

Multilingual transcription is used for all kinds of video content across a wide range of industries, from e-learning courses and professional training sessions to webinars, Zoom meetings, and virtual conferences.

## What is multilingual captioning?

Multilingual captioning involves displaying synchronized captions or subtitles on a video - in a choice of different languages. Multilingual captioning adds a layer of accessibility by providing a visual representation of the spoken words, allowing viewers to read along while watching the video.

## How multilingual transcription and multilingual captioning can benefit your business

Here are six ways that multilingual transcription and captioning can add value to your business.

### 1. They increase your international reach

In today's world, it's becoming more and more likely that you'll be conducting business globally. You may have employees or clients based in different countries, or an international audience who are interested in your products and services.

By adding multilingual transcription or captions to presentations, events, and brand videos, you can attract a wider, more diverse audience and provide a more bespoke experience. This helps you to engage with international audiences - whether that's employees, customers, clients or partners - much more effectively, improving communication, understanding, and relationships.

### 2. They make your content more accessible

According to the World Health Organization, [[more than 1.5 billion people]{.underline}](https://www.who.int/health-topics/hearing-loss) globally live with hearing loss. Transcription and captioning make your content more accessible for these individuals, as well as for members of your audience who are speakers of other languages (or a combination of the two).

They also make your content accessible for members of your audience who generally prefer reading to taking in information audibly. Young people in particular are fans of subtitles, and a 2021 study by the BBC found that a staggering [[80% of 18-25 year olds]{.underline}](https://www.bbc.co.uk/news/entertainment-arts-59259964) use subtitles all or some of the time.

Multilingual transcripts and captions help your business to connect with a more diverse audience and ensure equal access to information and services.

Find out more about [[how to make your video and audio content more accessible]{.underline}](https://transcribe.com/blog/id25).

### 3. They keep you compliant

In many countries, there are legal requirements to provide captioning or transcription for certain types of content, such as videos in educational or public settings. For example, in the US, the [[Americans with Disabilities Act (ADA)]{.underline}](https://www.ada.gov/) requires that businesses and nonprofit organizations that serve the public (like libraries, universities and museums), communicate effectively with all citizens, including those with a disability that affects the way they communicate. While the law doesn't explicitly refer to captions, they are often essential for making sure public-facing audio and video content is accessible.

There are also [[global guidelines]{.underline}](https://www.w3.org/WAI/media/av/transcripts/) in place to set a global standard for web content accessibility.

By complying with these regulations and guidelines via multilingual transcriptions, businesses can avoid legal issues and demonstrate their commitment to inclusivity.

### 4. They improve engagement

Whether you're hosting a conference, a training session, or a webinar, multilingual transcription and captioning makes your content more engaging. It improves user experience by providing clarity and understanding, particularly when dealing with complex topics. Your audience can easily follow along, refer back to important points, and read content in their preferred language, leading to increased engagement - and enjoyment!

Learn more about [[the benefits of using transcription services at conferences]{.underline}](https://transcribe.com/blog/id187).

### 5. They boost your SEO

Google's organic search is responsible for [[59.2% of the world's web traffic]{.underline}](https://backlinko.com/seo-stats), so it's a good idea to harness the power of SEO for your audio and video content to get it ranking in search results. Transcriptions and captions can be indexed by search engines, which can help to boost your SEO. And with multilingual transcription, you can increase your content's likelihood of ranking around the world, making your content more discoverable and more likely to receive organic traffic from countries worldwide.

### 6. They give you a competitive advantage

Want to get ahead of the competition? By offering your content in multiple languages, you can target and engage with international markets that your competitors may overlook. Increased customer acquisition and market share - tick!

What's more, multilingual transcription demonstrates your commitment to inclusivity and customer satisfaction, which can set you apart from competitors who aren't prioritizing language accessibility. This can help you to build a more diverse customer base and build stronger brand loyalty - while improving your international SEO too.

## FAQs

### What are the benefits of multilingual business?

The benefits of being a multilingual business are immense. You get to tap into a broader range of international markets, connect with diverse customers, and expand your global reach. By speaking the language of your customers, you create a personalized and engaging experience, fostering stronger relationships and customer loyalty.

Being a multilingual business also enhances communication within your team, enabling effective collaboration with international employees.

### Why is multilingual marketing important?

Much like being a multilingual business, conducting multilingual marketing is important because it opens doors to new markets, expands your customer base, and gives you a competitive edge. By speaking the language of your target markets, you create a deeper level of understanding and engagement, building trust and loyalty among customers. It also enables you to tailor your messaging, promotions, and campaigns to specific regions, increasing their effectiveness.

## How to get multilingual transcription with Transcribe

At Transcribe, we support more than 120 languages and dialects. Simply upload your audio or video content, select the language of the content, and we'll provide a written transcription. Once you've got that, it can easily be translated into other languages.

Check out our guides on [[how to transcribe audio]{.underline}](https://transcribe.com/blog/id4), [[how to transcribe video]{.underline}](https://transcribe.com/blog/id6), and [[how to add captions to a video]{.underline}](https://transcribe.com/blog/id73) for more information.

Or if you're ready to get going, [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started!

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Find out what multilingual transcription is and how it can benefit your business, from increasing international reach to boosting engagement with your content.

abtk225.png

6 Benefits of Multilingual Transcription for Businesses

// How to Transcribe a Vimeo Video
// Converting your Vimeo videos to text improves accessibility, SEO, and engagement. Learn how to transcribe a Vimeo video and how to use your Vimeo transcript.

# How to Transcribe a Vimeo Video

Vimeo is the go-to platform for professional, high-quality video content. It has more than [[260 million active users]{.underline}](https://vimeo.com/about), and more than 350,000 new videos are uploaded to the platform every day by the likes of filmmakers, videographers, and other creative professionals.

Adding a transcript to your Vimeo video is one of the best ways to improve your video content's reach, engagement, and effectiveness - ensuring you get the most out of every video you create. Keep reading to find out more about the benefits of [[video transcription]{.underline}](https://transcribe.com/pseudo/services/video-to-text) and to learn how to transcribe your Vimeo videos quickly and easily!

**Jump to:**

-   [Why transcribe your Vimeo videos?](#why-transcribe-your-vimeo-videos)

-   [Tools to transcribe Vimeo videos](#tools-to-transcribe-vimeo-videos)

-   [How to transcribe a Vimeo video using Transcribe](#how-to-transcribe-a-vimeo-video-using-transcribe)

-   [How to get a transcript from Vimeo for free](#how-to-get-a-transcript-from-vimeo-for-free)

-   [How to use your Vimeo transcript](#how-to-use-your-vimeo-transcript)

## Why transcribe your Vimeo videos?

Transcribing your Vimeo videos can offer a whole host of benefits for both you and your audience. Let's take a look at some of the main reasons to get a transcription:

-   **Accessibility**

With a transcript, you\'ll be providing a written record of the spoken content in your video, which can make it more accessible to viewers who are deaf or hard of hearing. It can also help viewers who may be non-native speakers or have difficulty understanding certain accents or dialects.

-   **Users on the go**

According to Vimeo, [[50% of viewers]{.underline}](https://vimeo.com/features/auto-caption) watch videos with the sound off. Once you've got a transcript of your Vimeo videos, you can create subtitles, which make it easier for viewers to watch your videos on the go - when they're most likely to be watching with the sound off.

-   **SEO**

Transcribing your Vimeo videos can also help with search engine optimization (SEO), making it easier for people to find your content - both on Vimeo's own search engine and on the likes of Google. By targeting relevant keywords, you can boost your search rankings and generate more traffic.

-   **Marketing material**

A transcript can also help you [[repurpose your content]{.underline}](https://transcribe.com/blog/id134) into other forms of marketing material - whether that's reports, blog posts, or quotes that can be turned into assets for social media.

## Tools to transcribe Vimeo videos

There are three options to choose from when it comes to transcribing a Vimeo video: Vimeo's automatic captioning, human transcription services, and automated transcription services.

Let's take a look at the three options in more detail:

-   **Vimeo's automatic captioning**

The first option is Vimeo's built-in auto captioning tool. Users with paid accounts will have captions automatically added on any new video upload. While these can be useful, these auto-generated captions aren't always the highest quality. What's more, Vimeo's automated captions are currently only available in English, so they\'re no good if your videos are in other languages.

To download a Vimeo transcript:

1\.  Go to the video's clip page

2\.  Click the Download button

3\.  In the window that appears, select the caption file for download

-   **Human transcription services**

The second option is to pay a human transcriber to manually type out your video transcript. While the transcription will be highly accurate, it can work out fairly expensive as you're paying a real-life person for their time, and you could wait anywhere from hours to days or even weeks for your transcription.

-   **Automated transcription services**

The third - and best - way to transcribe a Vimeo video is with an automatic transcription service like Transcribe. Our easy-to-use AI-powered software means you get incredibly fast, high quality transcriptions at the best possible price.

As well as being quick and cost-efficient, Transcribe supports more than 120 languages and dialects. You can import your Vimeo video in a variety of formats, and export the transcript in a format that suits you. We also offer up to 500 hours of cloud storage, and there\'s professional support on hand if you need any assistance.

## How to transcribe a Vimeo video using Transcribe

### 1. Download the video from Vimeo

Your video will automatically download as an mp4. If you already have a version of the video saved to your phone or computer, it'll need to be in one of our supported file formats: mp4, m4v, mov, or avi.

### 2. [[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app)

### 3. Upload your Vimeo video

Import your video from your phone or computer.

### 4. Choose your language

Select the language of your Vimeo video from more than 120 languages and dialects.

### 5. Start the transcription process

Your Vimeo transcription will be ready in a matter of minutes thanks to our high-speed AI software. Sit back and relax, and we\'ll send you a notification when your transcription is complete.

### 6. Your transcription is ready!

Now that your Vimeo transcription is ready, you can proofread and polish the text in the app, online, or in your preferred file format - with or without timestamps. With our free plan, you can export your transcribed text to TXT, or upgrade to our PRO service to export to PDF, DOCX, JPG, and SRT.

**Note:** Pick SRT if you want to turn your transcript into captions or subtitles. SRT is a file format made up of time coding and plain text, which video software reads and extracts in order to display subtitles on your video.

## How to get a transcript from Vimeo for free

Vimeo's auto captioning tool is free to use, and you can download Vimeo transcripts directly from there. However, this won't necessarily be the most accurate transcript. Alternatively, you can manually transcribe your Vimeo video yourself. But depending on how long your video is, this might take a really long time.

With Transcribe, you get your first 15 minutes of transcription time for free, so if your Vimeo video is only short then this could work out as a free option. Once you\'ve used up this 15 minutes and seen for yourself whether our service meets your needs, you can buy additional credit for \$5/hour, or 10 hours for just \$30. Alternatively, upgrade to PRO for \$12.99/month or \$99.99/year and you\'ll receive five hours of transcription time each month - the equivalent of two feature length films!

## How to use your Vimeo transcript

Once you've got your Vimeo transcript, you can use it in a variety of ways to enhance your video's reach, engagement, and effectiveness.

Start by copying the transcript into the video's description box on Vimeo. This will give users the chance to read along with what's being said, and they'll also be able to skim the transcript to find key moments or to get an idea of what the video is about. Additionally, the written transcript will improve your SEO, helping the video to rank higher and reach a wider audience.

If you want to use the transcript to create captions, then this should be a priority too. Find out how to add captions to your Vimeo video.

As a next step, you could repurpose the transcript into a blog post for your website and identify key quotes to include in social media assets. This will help you to get the most out of each video you create!

Ready to transcribe your Vimeo video? [[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Converting your Vimeo videos to text improves accessibility, SEO, and engagement. Learn how to transcribe a Vimeo video and how to use your Vimeo transcript.

abtk224.png

How to Transcribe a Vimeo Video

// How to Add Captions and Subtitles on Vimeo
// Adding subtitles to your Vimeo videos makes your video content more accessible. Learn how to add Vimeo subtitles and captions with our step-by-step guide.

# How to Add Captions and Subtitles on Vimeo

Vimeo is the go-to platform for professional video creators wanting to share their high-quality content. And adding captions and subtitles to your Vimeo videos [[makes your video content accessible]{.underline}](https://transcribe.com/blog/id25) for a wide range of audiences. Firstly for individuals that are deaf or hard of hearing. Then for those who don\'t fully understand the language of the video. And it's even useful for those who want to watch your video on the go, audio-free.

In this guide we'll walk you through how to add subtitles and captions to your Vimeo videos, to make your content accessible for everyone.

**Jump to:**

-   [Captions vs subtitles](#captions-vs-subtitles)

-   [How to add captions and subtitles using Vimeo's auto-captioning tool](#how-to-add-captions-and-subtitles-using-vimeos-auto-captioning-tool)

-   [How to add Vimeo subtitles and captions using Transcribe](#how-to-add-vimeo-subtitles-and-captions-using-transcribe)

-   [Vimeo subtitles FAQs](#vimeo-subtitles-faqs)

-   [What file formats does Vimeo support for captions?](#what-file-formats-does-vimeo-support-for-captions)

-   [Why is Vimeo not showing subtitles?](#why-is-vimeo-not-showing-subtitles)

-   [How to download Vimeo subtitles](#how-to-download-vimeo-subtitles)

## Captions vs subtitles

The terms captions and subtitles are often used interchangeably, but there is a slight difference:

### Subtitles

Subtitles are typically used for video content that is likely to be consumed by an international audience, and they\'re simply a transcription and translation of the dialogue in the video.

### Captions

Captions are designed for viewers who are deaf or hard of hearing. They include a transcription of the dialogue, but they usually go a step further and also include background noises, speaker differentiation, and other relevant information to make content more accessible for this audience.

Captions come in two forms: open or closed captions. Closed captions (CC) can be turned off by the viewer, while open captions are embedded into the video and can\'t be turned off.

## How to add captions and subtitles using Vimeo's auto-captioning tool

The first option for adding subtitles on Vimeo is the platform's built-in auto-captioning tool. Users with paid accounts will have closed captions automatically added to any new video upload. However, these auto captions don't include additional information like background noise, so if you want that info included, you'll need to edit the captions yourself.

While these auto-generated subtitles are certainly convenient if you have a paid account, they aren't always the highest quality. What's more, Vimeo's automated subtitles are currently only available in English, so they\'re no good if your videos are in other languages.

If you're not on a paid plan, or if you want to add captions in another language, you'll need to add them manually. Fortunately, that's easy to do with Transcribe! Here's how...

## How to add Vimeo subtitles and captions using Transcribe

Whether you're not on a paid plan or you want to add Vimeo subtitles in a language other than English, turn to Transcribe for help. Our AI-powered [[video transcription software]{.underline}](https://transcribe.com/pseudo/services/video-to-text) provides you with incredibly fast, high-quality caption files at the best possible price. And as well as being quick and cost-efficient, Transcribe supports more than 120 languages and dialects!

First you'll need to get a transcription of your Vimeo video - this will become your caption file. Then you'll upload it to Vimeo.

### Getting your caption file

To get started, you'll need to download your video from Vimeo (or if you have it downloaded already, you're good to go). Then when you're ready, follow these steps to get a transcription of your Vimeo video:

### 1. Download your video from Vimeo

Or if you have it downloaded already, you're good to go! Your video will automatically have downloaded as an mp4, but we also support m4v, mov, and avi.

### 2. [[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app).

### 3. Upload your Vimeo video

Import your video from your phone or computer.

### 4. Choose your language

Select the language of your Vimeo video from more than 120 languages and dialects.

### 5. Start the transcription process

You won't be waiting long - your transcription will be ready in a matter of minutes!

### 6. Proofread and polish the text

You can do this in the app, online, or in your preferred file format. At this point you might also wish to add extra information for your captions, such as background noises, speaker differentiation, and other audio cues.

### 7. Export your video in SRT

SRT is a file format made up of time coding and plain text which is specifically for captions and subtitles.

Caption file sorted, now to upload it!

### Uploading your caption file to Vimeo

Once you've got your transcription ready and saved as an SRT file, adding captions to your Vimeo video is easy:

1\.  Go to your video manager and open the video you want to caption

2\.  Choose Advanced on the right side to get to additional video settings

3\.  Select Distribution followed by Subtitles

4\.  Hit the + button, specify your captions' language and file type

5\.  Click Choose File and upload the caption file

6\.  Toggle it on to activate video captions once the file has finished uploading

Et voila! Your captions will now be available for anyone watching your video.

## Vimeo subtitles FAQs

### What file formats does Vimeo support for captions?

Vimeo supports SRT, WebVTT, DFXP/TTML, Scenarist, and SAMI for caption files.

### Why is Vimeo not showing subtitles?

If Vimeo isn't showing subtitles for your videos during playback, it might be because you haven't activated the caption file by toggling it on. You can toggle on the file by clicking the CC button underneath the video. Once it\'s blue, the caption file has been activated.

### How to download Vimeo subtitles

If you want to download a copy of Vimeo's auto-generated captions, you can do so by following these steps:

1\.  Go to the video's clip page

2\.  Click the Download button

3\.  In the window that appears, select the caption file for download

## Ready to add Vimeo subtitles?

You should now have a good idea of how to add subtitles and captions to your Vimeo videos, and in no time at all your video content will be more accessible for a wide range of viewers.

[[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started!

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Adding subtitles to your Vimeo videos makes your video content more accessible. Learn how to add Vimeo subtitles and captions with our step-by-step guide.

abtk223.png

How to Add Captions and Subtitles on Vimeo

// Dailymotion vs YouTube: What's the Difference?
// Wondering where to host your video content? Discover the main differences between Dailymotion and YouTube to help you decide which platform is best for you.

# Dailymotion vs YouTube: What's the difference?

Trying to decide where to host your videos? YouTube and Dailymotion are two of the biggest platforms available, each with millions of active users and billions of video views each month.

But which of the two is right for you?

In this guide we'll discuss the key differences between Dailymotion and YouTube, from audience and privacy to monetization and analytics. Read on to see for yourself which platform caters best to your company's needs.

**Jump to:**

-   [Dailymotion vs YouTube: The similarities](#dailymotion-vs-youtube-the-similarities)

    -   [Cost](#cost)

    -   [Ads](#ads)

-   [Dailymotion vs YouTube: The differences](#dailymotion-vs-youtube-the-differences)

    -   [Audience](#audience)

    -   [SEO](#search-engine-optimization)

    -   [Video limitations](#video-limitations)

    -   [Monetization](#monetization)

    -   [Privacy settings](#privacy-settings)

    -   [Analytics](#analytics)

-   [Can you upload the same video to YouTube and Dailymotion?](#can-you-upload-the-same-video-to-youtube-and-dailymotion)

-   [YouTube or Dailymotion: Which should you choose?](#youtube-or-dailymotion-which-should-you-choose)

## Dailymotion vs YouTube: The similarities

First things first, let's take a look at what YouTube and Dailymotion have in common.

### Cost

Both YouTube and Dailymotion are free to use, even for businesses. Anybody wanting to upload videos to the platform or watch them can do so completely free of charge, so they're both a great choice for content creators with budget limitations.

### Ads

One of the main downsides of both YouTube and Dailymotion is that viewers are forced to sit through ads while watching a video. Since both of these platforms are free to use, this is how they make money, but it can be annoying for some users! That said, both services offer a premium subscription service that removes ads, and provides other benefits too.

## Dailymotion vs YouTube: The differences

That's as far as the similarities go, so now let's hone in on the differences between the two platforms.

### Audience

YouTube is the largest video hosting platform in existence, with more than [[2.51 billion active users]{.underline}](https://www.statista.com/statistics/272014/global-social-networks-ranked-by-number-of-users/) and more than [[one billion hours of content watched every day]{.underline}](https://www.globalmediainsight.com/blog/youtube-users-statistics/). That means there's a lot of potential exposure and visibility for your videos, and a huge opportunity to grow your online audience. However, the size of the platform - and the fact that anyone can upload videos for free - means that it can be hard to cut through the noise.

Dailymotion is a strong competitor, receiving [[545.3 million visits in April 2023]{.underline}](https://www.semrush.com/website/dailymotion.com/overview/). While on paper that's a much smaller figure, it's certainly not insignificant, and the smaller user base can mean a better chance of getting your videos noticed.

### Search engine optimization

YouTube is the second largest search engine on the internet, after Google. So if you're planning on creating videos tailored to a specific search query (like "[[how to add captions to a video]{.underline}](https://transcribe.com/blog/id73)"), YouTube is the best choice for getting your content noticed.

Your video will appear in YouTube's own search results, and it will be more likely to appear in Google search results too. That's because Google (YouTube's parent company) has been known to favor videos from YouTube over those posted on other platforms like Dailymotion.

**Top tip:** [[Transcribe your videos]{.underline}](https://transcribe.com/pseudo/services/video-to-text) to improve your chances of ranking in search results!

### Video limitations

One of the best things about YouTube is that users can upload as many videos as they want, with a maximum file size of 256 GB or 12 hours (whichever is less). Dailymotion, on the other hand, limits videos to 60 minutes in length, and video size can't exceed 2 GB. That's fine if you're only planning on creating and sharing shorter videos, but YouTube is the better option for large and long videos.

### Monetization

Both Dailymotion and YouTube allow users to earn money from their content. While YouTube's offering is more diverse and sophisticated, it's easier to be eligible for monetization on Dailymotion.

To monetize your account and earn revenue on YouTube through the YouTube Partner Programme (YPP), you need at least 1,000 subscribers. You'll then receive around 55% of the revenue generated from ads shown before, during, and after your videos, and you can also charge channel memberships. The average YouTuber makes around [[\$18 per 1,000 views]{.underline}](https://finance.yahoo.com/news/much-youtubers-213800157.html).

With Dailymotion's monetization scheme (their Partner Program), you only have to reach 1,000 views on your video content (combined) to start monetizing your content. The platform then pays [[\$57 for one hour of watch time]{.underline}](https://medium.com/earn-check/making-money-on-dailymotion-ee567b79db4d), so it could be a great source of income!

### Privacy settings

Many businesses want to be able to control who can view their content. For example, you might want training videos to only be accessed by employees, or you might want paying subscribers to receive exclusive access to your content as a perk.

Both YouTube and Dailymotion allow you to set your videos to private or public, and they also both let you disable comments. But Dailymotion's privacy settings go a step further, allowing you to add password protection to videos too.

### Analytics

When you're creating video content as part of a marketing strategy, you'll want to know who's watching and how well your videos are performing. Both YouTube and Dailymotion provide advanced analytics features, but YouTube offers up the data for free, whereas Dailymotion only offers decent analytics for those who have a paid plan.

## Can you upload the same video to YouTube and Dailymotion?

Yes! As long as you own the copyright to the video, you can upload it to both platforms.

## YouTube or Dailymotion: Which should you choose?

Hopefully you now have a good understanding of the differences between Dailymotion and YouTube, and a better idea of which platform is right for you.

If you still can't quite decide which to pick (and worst case scenario, you can upload your videos to both!), then consider your business goals and ask yourself the following questions:

-   Who is your target audience?

-   Are your videos tailored to specific search queries?

-   How long are your videos?

-   What file size are your videos?

-   If you want to monetize your content, how many subscribers do you have or do you think you can realistically gain?

-   How much control do you need over your content's privacy?

-   How in-depth do you want to go with analytics?

In general, YouTube is the better choice if you want to gain organic search traffic, target the widest possible audience, and upload long (or large) videos.

Dailymotion is the better option if you want to monetize your content but don't have hundreds of subscribers, or if you want extra control over your content's privacy.

No matter which platform you choose, it's important to add captions to your videos. This is made possible with the help of transcription tools! Learn [[how to transcribe a YouTube video]{.underline}](https://transcribe.com/blog/id8) and how to transcribe a Dailymotion video. And if you haven't already done so, check out our guide on YouTube vs Vimeo, too.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Wondering where to host your video content? Discover the main differences between Dailymotion and YouTube to help you decide which platform is best for you.

abtk222.png

Dailymotion vs YouTube: What’s the Difference?

// What's the Difference Between Vimeo and YouTube?
// Looking for the best place to upload, host, and share your videos? Find out the key differences between Vimeo and YouTube to help you decide.

# YouTube vs Vimeo: What are the Differences?

If you're looking for a video hosting platform to upload and share your videos, then YouTube and Vimeo are both brilliant options. While YouTube is undoubtedly the biggest video platform out there, with more than [[2.51 billion active users in January 2023]{.underline}](https://www.statista.com/statistics/272014/global-social-networks-ranked-by-number-of-users/), that's not to say it's the best choice for everyone.

Depending on your business goals, the type of video content you're uploading, and your intended audience, you might find that Vimeo is the better option. And there are also factors including cost, privacy, ads, and monetization to consider too.

To help you decide where to host your video, we've highlighted the key differences between Vimeo and YouTube. Read on to see for yourself which platform caters best to your company's needs.

**Jump to:**

-   [YouTube vs Vimeo: The key differences](#youtube-vs-vimeo-the-key-differences)

-   [1\. Types of content](#1-types-of-content)

-   [2\. Communities](#2-communities)

-   [3\. Search engine optimization](#3-search-engine-optimization)

-   [4\. Video quality](#4-video-quality)

-   [5\. Cost](#5-cost)

-   [6\. Advertisements](#6-advertisements)

-   [7\. Monetization](#7-monetization)

-   [8\. Embedding features](#8-embedding-features)

-   [9\. Privacy settings](#9-privacy-settings)

-   [10\. Analytics](#10-analytics)

-   [YouTube or Vimeo: Which should you choose?](#youtube-or-vimeo-which-should-you-choose)

## YouTube vs Vimeo: The key differences

### 1\. Types of content

The type of content you're going to be creating and sharing will play a part in determining which video hosting platform to use. Let's start with YouTube. The popular platform is a melting pot of content - from how-to tutorials and music videos to personal vlogs and cute animal clips, you'll find anything and everything you could possibly imagine, which means it's a great place to upload a variety of content.

Vimeo is more specialized. Its main purpose is to share and circulate professional work, giving businesses, filmmakers, videographers, or other creatives the opportunity to share high-quality videos and get honest feedback from other professionals in the community. Which leads us on to the next difference between Vimeo and YouTube...

### 2\. Communities

As we've already seen, YouTube's community is enormous. With more than two billion active monthly users and more than [[one billion hours of content watched every day]{.underline}](https://www.globalmediainsight.com/blog/youtube-users-statistics/), YouTube offers a lot of potential exposure and visibility, and the chance to grow your online audience.

But bear in mind that quantity doesn't always equal quality. Greater exposure can mean an increased risk of negative and sometimes offensive comments. And given the number of users - who all have the ability to upload video content to the platform for free - it can also be hard to cut through the noise and get your video noticed.

Vimeo has a much smaller community of around [[260 million active users]{.underline}](https://vimeo.com/about), which does mean less reach. However, Vimeo's community is more specialized, largely made up of businesses, filmmakers, videographers, and creatives. This community is generally very supportive, with many users engaging with content and offering constructive feedback.

### 3\. Search engine optimization

YouTube is the second largest search engine on the internet, right after its parent company Google. So if you're planning on creating videos tailored to a specific search query (like "[[how to add captions to a video]{.underline}](https://transcribe.com/blog/id73)"), YouTube is your best port of call.

Not only will your video appear in YouTube's own search results, it will also be more likely to appear in Google search results, as Google has been known to favor videos from YouTube over those posted on other platforms like Vimeo.

**Top tip:** [[Transcribe your videos]{.underline}](https://transcribe.com/pseudo/services/video-to-text) for an even greater chance of ranking in search results!

### 4\. Video quality

Both YouTube and Vimeo support high-quality video and audio playback. Both support up to 8K resolution, and both also support a range of audio formats, including stereo and surround sound.

There are plenty of tests and comparisons, however, that pit Vimeo's video quality as more crisp and clean compared to YouTube. Vimeo prides itself on video quality, and it also provides more control over the compression and encoding of your videos, making for higher quality playback.

### 5\. Cost

YouTube is free to use, even for businesses. Anybody wanting to upload videos to the platform or watch them can do so completely free of charge, and you have unlimited free storage too! So for content creators with limited budgets, YouTube is a great choice.

But is Vimeo free to use, too?

Vimeo does offer a free basic plan, but it limits you to two video uploads per month, and up to 25 videos in total. After you reach 25 videos, you'll need to upgrade your account to upload or create more videos.

There are four paid plans to choose from - starter (\$9 per seat/month), standard (\$25 per seat/month), advanced (\$65 per seat/month), and enterprise (price tailored to your specific needs). Each plan provides different upload limits and features, and Vimeo offers a free trial of each so that you can see for yourself whether the plan is right for you before committing.

### 6\. Advertisements

One of the main bugbears of YouTube for viewers is that they're forced to watch adverts before (and sometimes during) a video. Since YouTube is a free service, this is how it makes its money. But it does result in a somewhat annoying viewing experience, which can sometimes be enough to turn viewers away. That said, users can pay for an ad-free premium subscription.

Vimeo, on the other hand, takes pride in keeping its site free from ads. This provides a more enjoyable and less distracting experience for viewers, who won't be disrupted with ads before, during, or after your video. So while you do pay a subscription fee, your audience (and you) does benefit as a result.

### 7\. Monetization

When comparing Vimeo vs Youtube, monetization is an important factor to look at if you're hoping to earn money from your videos.

YouTube has a clear approach to monetization through ads. To earn revenue, you'll need to apply to the YouTube Partner Programme (YPP), where you'll receive around 55% of the revenue generated from ads shown before, during, and after your videos. You can also charge channel memberships.

Vimeo is an ad-free platform, but while you can't earn revenue through ads, you can make money via Vimeo On Demand and Vimeo OTT. Vimeo On Demand allows users with a Standard or higher membership to sell videos, and keep 90% of revenue after transaction costs. Creators on Vimeo OTT can earn a steady source of revenue through both on-demand video and live stream monetization.

### 8\. Embedding features

Want to embed your videos on your website? Both YouTube and Vimeo make this possible, but with YouTube you're left with a YouTube-branded video player. What's more, at the end of the video, viewers are shown recommended videos, which may not be any of yours. Worse still, they could belong to your competitors!

Vimeo, on the other hand, has far superior, customizable embedding features, including branding, text and colors, and the ability to customize your outro and add your own suggested videos.

### 9\. Privacy settings

Many businesses want to be able to control who can view their content. For example, you might want training videos to only be accessed by your employees, or you might want to offer exclusive access to your content to paying subscribers.

Both YouTube and Vimeo allow you to set your videos to private or public, to disable comments, and to prevent anyone from embedding your videos elsewhere.

Vimeo's privacy settings go a step further, giving you more specific and nuanced control over your content's privacy. You can add password protection to videos, share a video with only those who follow your account, and hide it from the Vimeo community (so that you can embed the video elsewhere without it being visible on Vimeo itself).

### 10\. Analytics

Analytics features help you to understand your audience and monitor how well your videos are performing. After all, there's little point in having a video marketing strategy if you can't measure and improve it!

Both Vimeo and YouTube offer stats on views, comments, likes, shares, and total plays, but for anything more advanced than this on Vimeo, you'll need a paid plan. On YouTube, however, you get everything from traffic sources and device details to gender and geographical data completely free.

## YouTube or Vimeo: Which should you choose?

You should now have a clearer understanding of the differences between Vimeo vs YouTube, and therefore a better idea of which video platform is the best choice for your business.

If you're still a little unsure of which to pick, then have a think about your business goals and ask yourself the following questions:

-   What type of video content are you going to be creating?

-   Who is your target audience?

-   Are your videos tailored to specific search queries?

-   Is high-quality compression important to you?

-   What budget do you have to work with?

-   Do you mind if your viewers are served ads while watching your videos?

-   Do you want to earn revenue directly from your videos?

-   Do you want to embed your videos on your website?

-   How much control do you need over your content's privacy?

-   How in-depth do you want to go with analytics?

In general, YouTube is the better choice if you want to gain organic search traffic, target the general public, and measure your videos' performance.

Vimeo is better than YouTube if you have specific branding requirements and want to embed high-quality videos on your website, if you're working on video projects that are targeting creative professionals, or if you want to get constructive feedback on your videos.

No matter which platform you choose, it's important to add captions to your videos. This is made possible with the help of transcription tools! Learn [[how to transcribe a YouTube video]{.underline}](https://transcribe.com/blog/id8) and how to transcribe a Vimeo video.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Looking for the best place to upload, host, and share your videos? Find out the key differences between Vimeo and YouTube to help you decide.

abtk221.png

What’s the Difference Between Vimeo and YouTube?

// 8 Ways Transcription Can Improve Your Next Conference
// From eliminating note-taking to providing marketing materials, discover the benefits of using transcription at conferences - for you and your attendees.

# 8 Ways Transcription Can Improve Your Next Conference

As a conference organizer, you know how important it is to create a memorable and informative experience for your attendees. But one trick you might be missing out on is the use of transcription at your conferences.

By recording and transcribing your conferences, you'll capture every word spoken and ensure your attendees (and those who couldn't make it) never miss a beat. Not only that, by [[transcribing your audio content to text]{.underline}](https://transcribe.com/pseudo/services/audio-to-text), you can reap rewards long after your conference has ended.

In this article, we\'ll explore the benefits of using transcription services at conferences and how they can help you make your event more accessible, engaging, and valuable for everyone involved - no matter whether it's in-person or virtual.

So without further ado, here are eight ways transcription can improve your next conference!

**Jump to:**

-   [Update anyone who couldn't attend](#1-update-anyone-who-couldnt-attend)

-   [Eliminate the need for note-taking](#2-eliminate-the-need-for-note-taking)

-   [Create subtitles for accessibility purposes](#3-create-subtitles-for-accessibility-purposes)

-   [Translate your conference content for a global audience](#4-translate-your-conference-content-for-a-global-audience)

-   [Strengthen relationships with journalists](#5-strengthen-relationships-with-journalists)

-   [Repurpose your content into marketing material](#6-repurpose-your-content-into-marketing-material)

-   [Use the content for training material](#7-use-the-content-for-training-material)

-   [Boost your SEO](#8-boost-your-seo)

### 1\. Update anyone who couldn't attend

There will always be people who can't attend the event - whether that's because of clashing obligations, travel restrictions, or sickness. By providing a transcription of the presentations and talks, you can ensure that those who couldn't be there in person are still able to benefit from the ideas and insights shared at the event.

People can save time fast-forwarding and rewinding through audio and video recordings, and instead quickly and easily skim-read the written content and search for key topics and moments.

### 2\. Eliminate the need for note-taking

Taking notes during conferences can be a challenge, and can distract attendees from fully engaging with what's being presented. And interestingly, over [[82% of B2B marketers]{.underline}](https://www.bizzabo.com/blog/audience-engagement-guide) report attendee engagement as an important KPI for determining an event\'s success.

By offering to provide transcriptions after the event, attendees can give their full attention to the presentations, knowing that they'll have a complete written record of the conference to refer back to later.

This makes it easier for attendees to actively participate in discussions and ask questions, which leads to a more engaging, interactive, and rewarding conference experience for everyone involved.

### 3\. Create subtitles for accessibility purposes

If you're hosting a video conference or filming talks at an in-person event, then it's important to provide a written transcript alongside any video content you share afterwards. This makes your content more accessible for attendees that might be deaf or hard of hearing. It also benefits anyone who may prefer to watch the conference recording with subtitles.

A written transcript alone is a good starting point, but it's quick and easy to go a step further. Simply download the transcription as an SRT file, and use this file to add subtitles or closed captions to your videos.

Find out more about [[how to add captions and subtitles to videos]{.underline}](https://transcribe.com/blog/id73).

### 4\. Translate your conference content for a global audience

Once you've got a written transcript of your conference, it can easily be translated into other languages. This is incredibly valuable for reaching a wider global audience, as it ensures that everyone can understand and engage with the content being presented at your conference, regardless of language barriers.

With the help of translations, you can share your insights and ideas with people all around the world, expanding your reach and helping to build valuable connections across borders.

### 5\. Strengthen relationships with journalists

If you've invited journalists along to cover your event, give them extra-special treatment by providing full transcripts of key speeches and presentations afterwards. This will give you brownie points, as you'll make their jobs that much easier and help them to include accurate quotes in their coverage.

This is an excellent way to strengthen your relationships with members of the press, which is particularly important if you're looking to generate positive media coverage and build your company's reputation.

### 6\. Repurpose your content into marketing material

Conference transcriptions can be a valuable source of content for marketing material. After all, the event was packed full of interesting and insightful information, so why not use that content to its full potential and showcase the hard work of your company in as many ways as you can?

Once you\'ve got your transcription, turn it into blog posts and white papers that position you as an industry leader. Use it to craft eye-catching press releases that generate that all-important media coverage. Pull out thought-provoking quotes to share on social media. There\'s no limit to how you can use it!

Find out more about [[content repurposing]{.underline}](https://transcribe.com/blog/id134).

### 7\. Use the content for training material

In a similar vein, conference transcriptions can also be repurposed to use as training material. They can be used to create onboarding materials, training manuals, e-learning courses, webinars, or even podcasts!

This is a great way of providing ongoing training and ensuring that everyone in your organization is up to date on the latest industry trends and best practices, and has the knowledge and skills needed to excel in their roles.

### 8\. Boost your SEO

Publishing transcriptions of your conference content on your company website - in the form of blog posts or reports - can help to boost your SEO. This content can target specific keywords and phrases, which can help improve your website\'s search engine rankings for those terms. This improves the visibility of your website and helps you to reach a larger audience.

## Final thoughts

So there you have it - eight ways that transcription can help to improve your next conference, making your event more accessible, engaging, and valuable for everyone involved.

To find out more about getting transcriptions of your conferences, check out our guides on [[how to transcribe audio]{.underline}](https://transcribe.com/blog/id4) and [[how to transcribe video]{.underline}](https://transcribe.com/blog/id6).


From eliminating note-taking to providing marketing materials, discover the benefits of using transcription at conferences - for you and your attendees. 

abtk187.png

8 Ways Transcription Can Improve Your Next Conference

// The Latest Microsoft Teams Updates
// The new Teams is faster, simpler, and smarter than ever. Check out the latest Microsoft Teams updates and learn how they'll affect you and your organization.

# The Latest Microsoft Teams Updates and What They Mean For You

Breaking news! Later this month, Microsoft is launching a new version of Microsoft Teams. The popular app has been rebuilt from the ground up to be faster, simpler, smarter, and more flexible than ever before.

Microsoft has been working on this Teams update for years, with the aim of boosting performance, streamlining the user experience, and integrating game-changing AI-powered features. And at the end of March, Microsoft shared a [[public preview of the new app]{.underline}](https://adoption.microsoft.com/en-us/new-microsoft-teams/) for you to try ahead of the big launch.

Whether you already use Teams in your organization or you're considering switching to a different communications platform, read all about the latest Microsoft Teams updates, how they'll affect your ways of working, and who they will benefit.

**Jump to:**

-   [The latest Microsoft Teams updates and how they'll affect you](#the-latest-microsoft-teams-updates-and-how-theyll-affect-you)

-   [Who will benefit most from the latest Microsoft Teams updates?](#who-will-benefit-most-from-the-latest-microsoft-teams-updates)

## The latest Microsoft Teams updates and how they'll affect you

-   **Up to two times faster performance and 50% less memory**

The new app has been designed to be twice as fast while using half the system resources, so you can save time and collaborate more efficiently. Thanks to these improvements, Teams should open much faster and feel more responsive, whether you're responding to messages or presenting in a meeting.

-   **Easier to use**

Microsoft has been working to streamline the user experience so that it is easier to navigate. The latest Microsoft Teams updates will make it easier for you to stay on top of notifications, search for information, manage your messages, and organize your channels.

-   **More flexibility for complex scenarios**

With the original version of Teams, it was tricky to collaborate across multiple organizations, and you'd have to log in and out of different tenants and accounts to make things work. In the new app, that's all changed. Improvements to authentication, synchronization, and notifications mean you can now stay signed into and receive notifications for multiple accounts simultaneously.

-   **Smarter**

No tech update would be complete in 2023 without some AI-powered features, and the new version of Microsoft Teams will harness the power of AI to make working together smarter, more productive, and more efficient. Features including intelligent recap and Copilot will get you up to speed on what happened before you joined a meeting or chat, answer your questions, generate meeting notes, and identify the right people for follow-ups.

Want to learn more about how AI can benefit your organization? Check out our article on the [[best AI tools for business]{.underline}](https://transcribe.com/blog/id126).

## Who will benefit most from the latest Microsoft Teams updates?

-   **Those with old or slow computers and systems**

If up until this point, using Teams has put a huge strain on your device, then you should notice some big improvements. The new version of Teams is expected to consume significantly less battery power and use 50% less memory than the current version.

-   **Those looking to boost productivity**

Whether you're an employee or a business owner with the desire to boost productivity, the latest Teams updates will help you work faster and more efficiently. That's thanks to a much smoother user experience, faster response times, and more stable connections.

-   **Agencies that work with multiple clients**

No more logging in and out of accounts. No more missed notifications. Thanks to the latest Microsoft Teams updates, you'll be able to stay logged into multiple accounts at the same time, receiving notifications for them all, no matter which account you're currently using.

Bookmark this page to stay up to date with all the latest Microsoft Teams updates going forward. In the meantime, discover the [[best tools for online meetings]{.underline}](https://transcribe.com/blog/id27) or check out our guide on [[how to transcribe a Microsoft Teams meeting]{.underline}](https://transcribe.com/blog/id10).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

The new Teams is faster, simpler, and smarter than ever. Check out the latest Microsoft Teams updates and learn how they'll affect you and your organization.

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The Latest Microsoft Teams Updates

// 5 Podcast Formats to Consider for Your Business
// Starting a new business podcast? Whether your goal is to grow your audience or showcase personality, discover the best podcast formats to use on your show.

# 5 Podcast Formats to Consider for Your Show

Deciding on a podcast format is one of the first things you'll have to do when [[starting a podcast for your business]{.underline}](https://transcribe.com/blog/id15). Once you've decided on your topic - one that resonates with your target audience, that you're passionate about, and that stands out from the competition - then the next step is picking how you present it - AKA, the format.

The best podcast format for your show depends on several factors, including your topic, your budget, how you like to work, and - perhaps most importantly - your business objectives.

The format you choose should remain the same in every episode, as the consistency and familiarity is what will keep listeners coming back. Sticking to a single format will make your life a lot easier too, as it's easier to plan ahead when you know how you'll format each episode.

In this guide we'll help you get to grips with the relationship between business objectives and podcasting formats, and then share five podcast formats for you to choose from.

**Jump to:**

-   [How to pick a podcast format based on your business objectives](#picking-a-podcast-format-based-on-your-business-objectives)

-   [Podcast formats for businesses](#podcast-formats-for-businesses)

    -   [Solo podcast](#1-solo-podcast)

    -   [Co-hosted podcast](#2-co-hosted-podcast)

    -   [1:1 interview podcast](#3-1-1-interview-podcast)

    -   [Panel podcast](#4-panel-podcast)

    -   [Narrative-style podcast](#5-narrative-style-podcast)

## Picking a podcast format based on your business objectives

The podcast format you choose to go with should align with your business objectives. Do you want to showcase your company's creativity? Shine a light on your knowledge and expertise? Give your audience the chance to get to know you personally? Reach a new audience?

Choose a format that helps you work towards your main goal. Keep reading to discover the five main podcast formats that work for businesses, and the business objectives they're best suited to.

## Podcast formats for businesses

## 1\. Solo podcast

Solo podcasts are the most simple to set up, because they feature just one host, and no guests. They can be informative or entertaining, scripted or unscripted, and the best thing about this type of podcast is that it helps your audience really get to know you as an individual.

That said, this isn't necessarily the best pick for businesses, as unless you're already an established thought leader in your industry, it can be challenging to get your audience to trust in your credibility and authority. What's more, it can be harder to hold listeners\' attention when there's only one voice throughout.

### What business objectives is it best for?

-   Building your personal brand and giving your audience the chance to get to know you personally

### Examples of the solo podcast format

-   [[You Must Remember This]{.underline}](http://www.youmustrememberthispodcast.com/)

-   [[Hardcore History]{.underline}](https://www.dancarlin.com/)

-   [[Monday Morning Podcast]{.underline}](https://open.spotify.com/show/5SFiQlOQ3EKmwp0chE1QzY)

## 2\. Co-hosted podcast

On a co-hosted podcast, two (or more) hosts either discuss a certain topic or interview a guest together. The most important aspect of this podcasting format is the chemistry between the hosts - this is what will keep listeners coming back for more. Often each host will take on a slightly different role - one who shares news or theories, and another who provides commentary, anecdotes, questions, or jokes!

While the downside of co-hosting is the need to stay on the same page and work through any disagreements and conflicts, the benefits far outweigh this. Not only is the workload shared, but a co-hosted podcast brings different perspectives and insights to the show, providing the audience with engaging content and helping them to get to know your business and your team.

### What business objectives is it best for?

-   Showcasing your brand's personality and giving your audience the chance to get to know your team

### Examples of the co-hosted podcast format

-   [[Sci Guys]{.underline}](https://podcasts.apple.com/gb/podcast/sci-guys/id1460284725)

-   [[Startup Nation]{.underline}](https://podcasts.apple.com/us/podcast/start-up-nation/id1451275608)

-   [[Everyday Wealth]{.underline}](https://www.edelmanfinancialengines.com/everyday-wealth/)

## 3\. 1:1 interview podcast

In a 1:1 interview podcast, a host interviews a different guest in each episode. Interview podcasts typically center around a core theme, with each guest bringing their own unique expertise and experience for a fresh perspective each show. The job of the podcast host is to ask interesting questions and guide the conversation.

Read more: [[How to conduct a podcast interview]{.underline}](https://transcribe.com/blog/id52)

Booking guests and juggling different schedules can be tricky and time-consuming, but inviting guests on to your show helps to add credibility to your podcast and make each episode different and interesting.The added benefit is that your guests will usually promote your show on their own social channels and with their own audience, helping you to grow your listener base.

### What business objectives is it best for?

-   Reaching a new audience

### Examples of the 1:1 interview podcast format

-   [[The Adam Buxton Podcast]{.underline}](https://podcasts.apple.com/gb/podcast/the-adam-buxton-podcast/id1040481893)

-   [[The TED Interview]{.underline}](https://www.ted.com/podcasts/ted-interview)

-   [[How I Built This]{.underline}](https://open.spotify.com/show/6E709HRH7XaiZrMfgtNCun)

## 4\. Panel podcast

A panel podcast is similar to an interview podcast, but with more guests. This is great for bringing extra personality, adding extra perspectives, and sparking interesting debates, providing your audience with engaging, entertaining, and useful content. It also means you'll reach an even wider audience. To ensure everyone has enough speaking time, these are usually long-format podcasts.

The main drawback of the panel podcast format, however, is how much time and effort it takes to organize each episode. Finding a date and time that works for each guest can be challenging, keeping the show on track during the recording requires refined moderation skills, and post-producing a show with multiple audio sources can be tricky.

### What business objectives is it best for?

-   Reaching a new audience

### Examples of the panel podcast format

-   [[Political Gabfest]{.underline}](https://slate.com/podcasts/political-gabfest)

-   [[The BeanCast]{.underline}](https://www.thebeancast.com/)

## 5\. Narrative-style podcast

Narrative podcasts are story-driven shows - usually telling the stories of people, businesses, or brands. Each episode follows a story arc and usually features scripted narration (by the host), interview clips, and other recordings along with music and sound effects to add to the storytelling.

The result is a highly produced, entertaining, and engaging show that hooks your listeners and demonstrates your creativity. As such, it's one of the best podcast formats for creative industries.

Because it requires multiple interviews, heavy editing, and the addition of music and sound effects, this type of podcast is typically the most time-consuming. But if you have the time - or the budget to work with an agency or freelancer - then it's certainly rewarding and worthwhile!

### What business objectives is it best for?

-   Showcasing creativity

### Examples of the narrative-style podcast format

-   [[This American Life]{.underline}](https://www.thisamericanlife.org/)

-   [[StoryCorps]{.underline}](https://storycorps.org/)

-   [[Radiolab]{.underline}](https://radiolab.org/)

## Picking the right podcast format for your business

Now you know your options, it's time to make your decision! The best podcast format for your business will ultimately depend on your podcast topic, your budget, your personal preferences, and your business objectives.

If your goal is to build your personal brand and your relationship with your listeners, then a co-hosted podcast is a great way to go. If reaching a new audience is high on the priority list, then starting an interview or panel podcast will help you on your quest. And if you want to showcase your company's creativity, then a narrative-style podcast will do just that!

For more tips to help you on your podcasting journey, take a look at all the [[beginner\'s podcast equipment]{.underline}](https://transcribe.com/blog/id130) you might need to get started. Or discover the [[best podcast recording and editing software]{.underline}](https://transcribe.com/blog/id24) for a professional-sounding podcast every time.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Starting a new business podcast? Whether your goal is to grow your audience or showcase personality, discover the best podcast formats to use on your show.

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5 Podcast Formats to Consider for Your Business

// How to Conduct a Video Interview
// When it comes to conducting video interviews, it's all in the preparation. Check out these six top tips to help you find and hire the perfect candidate.

# How to Conduct a Video Interview and Find the Perfect Candidate

As the world continues to operate more remotely, video interviews have settled as a mainstay in the hiring process. In fact, according to [[StandOut CV]{.underline}](https://standout-cv.com/job-interview-statistics), a sizable 69% of employers have continued to conduct virtual interviews post-pandemic.

To attract the best candidates - particularly if you're in an industry where it's hard to hire the top talent - it's important to ensure your video interviewing skills are up to scratch. Every interview should be well organized and well prepared in order to give candidates a great first impression of your company. And to make the hiring process more enjoyable for you, too!

With that in mind, we've spoken to two hiring managers about their experiences of conducting video interviews, to find out more about the challenges of remote interviews and how to overcome them. Keep reading for tips to help you secure the perfect candidate.

**Jump to:**

-   [Streamline your candidate list](#1-streamline-your-candidate-list)

-   [Schedule breaks between interviews](#2-schedule-breaks-between-interviews)

-   [Set time aside to build rapport](#3-set-time-aside-to-build-rapport)

-   [Reduce the likelihood of no-shows](#4-reduce-the-likelihood-of-noshows)

-   [Ensure the candidate has everything they need before the call](#5-ensure-the-candidate-has-everything-they-need-before-the-call)

-   [Have a backup plan in case of tech issues](#6-have-a-backup-plan-in-case-of-tech-issues)

## 1\. Streamline your candidate list

This rise in remote and hybrid working means that you have the opportunity to target a wider pool of talent than ever before. And conducting interviews via video means that you can see more candidates faster. Thanks to this combination, it's easy to fall into the trap of interviewing more people than necessary.

"This was especially the case in the early days of Open Velocity where I was getting used to not having HR support," says Bethan Vincent, Managing Partner at [[Open Velocity]{.underline}](https://www.openvelocity.co.uk/).

The solution? Streamline your candidate list so that you're prioritizing quality over quantity. Not only will this save you a lot of time, it'll make the decision process easier too.

## 2\. Schedule breaks between interviews

For the sake of efficiency, it can be tempting to book interviews back to back. But this can soon lead to Zoom fatigue. What's more, if you don't give yourself a break between calls, you can quickly get behind on your other tasks too.

"Although it's tempting to book back-to-back interviews, it\'s important to schedule breaks and make time for the administrative tasks that also need completing during the day," says Grace Buchanan, Culture & Talent Lead at [[Journey Further]{.underline}](https://www.journeyfurther.com/). "I\'m careful to block out my day into call times and admin times, so I know I can complete all my scheduled tasks, and also be in the right headspace to do them."

"Hosting calls (a higher energy task) and completing admin (a lower energy task) require different headspaces so it\'s useful to schedule your day to accommodate both, giving yourself the time to settle into each and prevent Zoom fatigue and burnout."

It's also important to set aside a bit of time before the meeting to prepare and get into the right mindset, and afterwards to make a note of your impressions and key points from the conversation. The longer you wait to do this, the more likely you are to confuse candidates or forget important information!

## 3\. Set time aside to build rapport

The major downside of video vs face-to-face interviews is that it's harder to build rapport with candidates through a screen. Body language is harder to gauge, it's tricker to make eye contact, and it's harder to set the tone of the interview and create an atmosphere where the candidate can express their true selves.

"This was an issue for me right at the start of the pandemic when I suddenly found myself hiring completely over video for the first time," says Bethan. "I was in the middle of a hiring round and typically liked to invite people for an informal coffee chat in our office as a first-stage interview."

"Since then, I\'ve kept the approach of an informal 30-40 minutes the same, but I\'m clear with candidates in advance that it is an informal chat and I expect them to ask me lots of questions (and welcome it). This sets the tone for the call from the outset."

Grace also emphasizes the importance of trying to build rapport: "Something I prioritize with this in mind is always taking care to ask how someone\'s day is going, or making the same light conversation you would with another person if you were meeting them in an office."

A little can go a long way in terms of making someone feel relaxed and getting to know a candidate that bit better.

## 4\. Reduce the likelihood of no-shows

There's little worse than setting time aside to conduct a video interview and preparing your questions, only to discover you've been stood up by the candidate. "It\'s much easier to ghost a video interview than a face-to-face," says Bethan. "This can be challenging, especially in a tight labor market where frankly candidates have the upper hand."

But how can you reduce the likelihood of no-shows?

Bethan says: "I use tools like Calendly which empower people to self-serve and reschedule if needed. I also send an email one hour before the allocated call time to serve as a reminder."

## 5\. Ensure the candidate has everything they need before the call

It may not be as bad as ghosting, but having the interview delayed because you forgot to send the candidate everything they need is both frustrating and entirely avoidable. It's also stressful for the candidate, and can contribute to making them flustered, setting the wrong tone for the rest of the interview.

"I always make sure to share call details ahead of time so the other person has time to prepare," says Grace.

Ahead of the interview - ideally a couple of days before - provide information and instructions so that they know what to expect and how to connect to the call. This should include:

-   A link to the meeting URL

-   The passcode/meeting ID/username and password they may need to join the meeting

-   A reminder to check their internet/video/audio ahead of the call

-   A reminder to find a quiet space

## 6\. Have a backup plan in case of tech issues

Sometimes tech issues are unavoidable, no matter how prepared you and your candidate are. You think things are going smoothly and then suddenly the internet cuts out, a microphone stops working, or worst of all, a laptop suddenly dies.

That's why it's always important to have a backup plan.

It's a good idea to include a phone number in the meeting invitation so that candidates have an alternative way to reach you, and if it fits with the structure of the interview, you can then offer to finish the interview via a phone call instead.

"If it\'s possible, I will offer to host a phone call or simply reschedule," says Grace. "Technical issues can have one of the largest impacts on building rapport, as those moments are stressful for the person concerned. I think it\'s important to reassure that person (or yourself, if it\'s your internet that\'s broken!) that everything is fine and that it\'s possible to reschedule."

## Zoom interview tips for employers: quick recap

Ready to conduct your next video interview? Remember:

-   Streamline your candidate list

-   Schedule breaks between interviews

-   Set time aside to build rapport

-   Reduce the likelihood of no-shows

-   Ensure the candidate has everything they need before the call

-   Have a backup plan in case of tech issues

For more Zoom tips, check out our guide on [[how to transcribe a Zoom meeting]{.underline}](https://transcribe.com/blog/id1), or find out about [[integrating Zoom with Transcribe]{.underline}](https://transcribe.com/pseudo/zoom-integration) for a seamless experience.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

When it comes to conducting video interviews, it's all in the preparation. Check out these six top tips to help you find and hire the perfect candidate.

abtk156.png

How to Conduct a Video Interview

// 14 Zoom Interview Tips to Help You Land the Job
// Preparing for a Zoom interview? Check out these Zoom interview tips to ensure you stand out on the video call, make a great impression, and land your dream job!

# 14 Zoom Interview Tips to Help You Land the Job

Zoom interviews skyrocketed during the pandemic. And much like remote working, home workouts, and staycations, they are now firmly rooted in the way we live.

According to [[StandOut CV]{.underline}](https://standout-cv.com/job-interview-statistics), the number of employers conducting video interviews jumped from 22% pre-pandemic to 79% in the height of the pandemic. By 2022, long after the last lockdown had ended and in-person interviews could take place again, an enormous 69% of employers continued to carry out interviews via video call.

So with video interviews entrenched as the new norm, how do you stand out in a Zoom interview? We've worked with Robbie Blue, Head of People at [[Filestage]{.underline}](https://filestage.io/), to compile a list of 14 Zoom interview tips to help you land the job, ranging from preparing for a Zoom interview and how to present yourself to the nitty-gritty technical details and the importance of following up.

Keep reading for tips to help you ace your next Zoom interview!

**Jump to:**

-   [The differences between a Zoom interview and an in-person interview](#what-are-the-main-differences-between-a-zoom-interview-and-an-inperson-interview)

-   [Top tips for your next Zoom interview](#top-tips-for-your-next-zoom-interview)

-   [What should you not do in a Zoom interview?](#what-should-you-not-do-in-a-zoom-interview)

-   [Zoom group interview tips](#zoom-group-interview-tips)

## What are the main differences between a Zoom interview and an in-person interview?

While the purpose of Zoom and in-person interviews is ultimately the same, there are some significant differences, as Robbie explains:

"Zoom interviews save time for all involved - but this also means that the interviewer will have the opportunity to interview more candidates than they might do in person." Ergo, they're often more competitive.

"You\'re also on 'neutral' territory as you\'re not in the company HQ or office, and although you will be able to read some, you won\'t have the same body language experience as in person."

Going into the Zoom interview prepared and ready to make a great impression will up your chances of success. Your starting point? These top tips...

## Top tips for your next Zoom interview

1\.  **Download, test, and start Zoom in advance**

First things first, make sure you have Zoom downloaded (and updated) on your computer. The last thing you want is to be sitting there panicking while you wait for the software to download or update. If you haven't used Zoom recently, it\'s a good idea to have a test call with a friend or family member to make sure it's all working. Then a few minutes before the call is due to start, get it all booted up and ready to go.

2\.  **Do your prep**

When it comes to preparing for a Zoom interview, you should treat it as you would any other interview. Research the organization, the role, the interviewers, and brush up on the latest industry news to show that you know your stuff.

Robbie says: "One of the benefits of being on Zoom is you can have a few notes or place cards in front of you. But make sure you do this discreetly and as a reminder; the last thing you want to do is give the impression you\'re reading pre-prepared answers or a script!"

3\.  **Pick a professional-looking background**

A professional Zoom background is clean, tidy, and free from clutter. If you've managed to curate the perfect Zoom background, complete with an organized bookshelf and a well-maintained house plant, then you're in business. If not, or if you're not in your usual workspace, then it's best to blur your background.

4\.  **Find a quiet spot with good lighting**

Find a quiet spot (away from footfall and noisy traffic) with good lighting so that the interviewer can hear and see you clearly. The perfect spot is facing a big window that lets in lots of natural light (but not too much noise!). Make sure you don't set up with a window behind you, as this can leave you with shadows cast across your face, or you could appear fully silhouetted.

If the sun is likely to set over the course of your interview, then make sure you've got a light turned on already so that you're not suddenly plunged into darkness. And if natural light isn't an option, then play around with lamps to make sure your face is well lit.

5\.  **Test your tech**

There's nothing worse (for you, or your interviewer), than being faced with tech issues. Nip them in the bud by checking your camera and your audio ahead of time, and make sure your laptop is fully charged or plugged in so that it doesn't die on you. "Organization and a good set-up is the best way to give a good impression! Show you are comfortable on camera in a professional environment," says Robbie.

6\.  **Minimize distractions from housemates**

An unfortunate [[15% of candidates]{.underline}](https://standout-cv.com/job-interview-statistics) have had a video interview interrupted by someone they live with. And while most interviewers will understand that distractions and interruptions are part and parcel of remote working, do your best to ensure you're left distraction-free and uninterrupted for the duration of your Zoom interview, whether you share your home with flatmates, a partner, kids, or pets.

That said, if you are interrupted by a pet: "Don\'t panic and throw your pet to the ground if they jump up on your lap or desk during the call! You\'re more likely to leave a bad impression by throwing your cat across the room than by just laughing off the situation," says Robbie.

7\.  **Turn off notifications and put your phone on silent**

While kids and pets tend to be the biggest culprits when it comes to distractions, notifications on your phone, smartwatch, or computer can be just as distracting. It's good Zoom interview etiquette to turn off notifications and silence your phone. Make the most of "do not disturb" or "focus" modes on your devices to keep them quiet.

8\.  **Clear all other tabs and windows**

When sitting at your computer, it can be tempting to keep useful tabs open for you to refer to during the interview. But this is an absolute no no, as it's rarely as subtle as you think!

Robbie says: "Clear your other tabs and windows before the interview, and don\'t do any other tasks while you\'re being interviewed, as this might suggest you\'re easily distracted or not engaged. This is especially important if you wear glasses! There\'s nothing worse than when you ask a question about the role and can see your company\'s career page or the job description on the candidate\'s glasses reflection!"

9\.  **Dress for the job**

You may not be going into the office for your interview, but you should still dress the part. Find out the company's dress code and dress accordingly. If you're unsure of the dress code, take a look at their website to see what people are wearing in their photos - the About Us page is usually a good starting point.

10\. **Look into the camera to make eye contact**

Eye contact is a sign of confidence and respect, and while it's not quite so easy to do online, it's still possible. How? During the interview, look directly into the camera (rather than at the interviewer or yourself). It might feel a bit unnatural, but this gives the impression of eye contact, which will show the interviewer that you're confident and fully engaged.

11\. **Be mindful of your body language**

For the duration of the interview, sit up straight with both your feet planted firmly on the floor. Feel free to use your hands to express yourself, but don't go overboard! As well as making eye contact, Robbie urges you to show your reactions by smiling, nodding, laughing, and looking deep in thought. Since your face is the main focus, it's the main way the interviewer will judge your body language.

12\. **Speak clearly**

When you're nervous, it's easy to rush what you're saying. But speaking clearly, at a normal pace, is particularly important during a Zoom interview, when technology and background noise can make it harder for the interviewer to hear what you're saying. Be calm and confident, and notice if you start to speed up or mumble.

13\. **Ask questions to show you're engaged**

"Always ask a couple of questions! As specific as possible is great as it shows you\'ve done your research and you are genuinely interested in the role," says Robbie.

If it works with the flow of the interview, you can ask questions throughout. Otherwise, a structured Zoom interview will generally have around five minutes at the end for you to ask questions.

"Timekeeping will generally be stricter in a Zoom interview, as a recruiter or interviewer might be doing various interviews back to back. If you realize you\'re approaching the end time and haven\'t had the chance to ask any questions, you should feel free to ask a question or two."

14\. **Follow up with a thank you email**

Once the interview is done and dusted, you're left with the conundrum of following up. If you do, will you seem pushy? If you don't, will you look disinterested?

Robbie's advice? "A quick email to say thanks and that you\'re looking forward to feedback and hopefully continuing in the process is a great way to confirm your motivation and interest in the role, and is appreciated."

So if in doubt, follow up.

## What should you NOT do in a Zoom interview?

Flip all of the above points on their head and you've got a pretty detailed list of what not to do in a Zoom interview! Robbie's top tip? "It goes without saying but don\'t be too casual, remember that it\'s an interview! Drinking a beer or smoking a cigarette during the call is not advisable, and I have seen these before!"

## Zoom group interview tips

"There isn\'t too much difference between a group and a one-to-one Zoom interview. Just remember to acknowledge all participants, and not to over dominate the conversation - there are plenty of people who\'ll want to speak and ask questions, and they will give you a chance to answer!"

Keep all of these tips in mind before, during, and after your next Zoom interview, and you'll be sure to stand out, make a great first impression, and progress to the next stage in the hiring process.

For more Zoom tips, check out our guide on [[how to transcribe a Zoom meeting]{.underline}](https://transcribe.com/blog/id1), or find out [[how to integrate Transcribe with Zoom]{.underline}](https://transcribe.com/pseudo/zoom-integration).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Preparing for a Zoom interview? Check out these Zoom interview tips to ensure you stand out on the video call, make a great impression, and land your dream job!

abtk155.png

14 Zoom Interview Tips to Help You Land the Job

// How to Protect Your Content From ChatGPT
// Want to prevent your content from being used as AI training data without your permission? Check out our top tips on how to protect your content from ChatGPT.

# How to Protect Your Content From ChatGPT

ChatGPT has taken the world by storm. And love it, loathe it, or fear it, it's only going to grow more powerful! The chatbot is trained using huge amounts of data, which is scraped from websites across the internet, and until you say otherwise, the content on your very own website is there for it to access.

While there are plenty of benefits to ChatGPT and its enormous intelligence, there are concerns about website data being used for AI training without consent. The main concern is that sensitive information, personal data, and copyrighted material could be used to train the chatbot without the owner's knowledge or control. This can result in plagiarism and intellectual property infringement.

If you want to prevent your content from being used as AI training data without permission, then here's how to protect your content from ChatGPT. But first...

## What is ChatGPT?

Let's recap. ChatGPT is a powerful natural language processing tool driven by AI technology that engages in human-like dialogue based on a prompt, given by the user. It\'s designed to respond in a natural, intuitive way, answer follow-up questions, and assist with tasks from composing emails and essays to code and even poetry!

Find out [[how ChatGPT can be used for podcasting]{.underline}](https://transcribe.com/blog/id123).

## How ChatGPT works

ChatGPT is trained using massive amounts of text data from sources including books, emails, and crawled websites. The datasets used to train ChatGPT include Common Crawl (filtered), WebText2, Books1, Books2, and Wikipedia.

Common Crawl and WebText2 are both based on a crawl of the internet. The Common Crawl dataset is based on a crawl of the whole Internet, while the WebText2 dataset is based on a crawl of links from Reddit that have at least three upvotes.

All of this data has helped (and continues to help) ChatGPT to build a broad understanding of just about any topic and to understand the complexities of human language. Using all of that information, the tool has learned (and continues to learn) how to respond to questions, translate text into different languages, and a whole host of other language-based tasks.

And the more the chatbot is used, the more it learns from the human knowledge that users provide.

## So why would you want to protect your content from ChatGPT?

Despite the benefits of ChatGPT, it raises concerns about the use of sensitive information, personal data, and copyrighted material. The way that ChatGPT is trained means that it has access to all of the text on a website, which can lead to the unauthorized use of your content. It can result in plagiarism and intellectual property infringement, and if your content is duplicated elsewhere, it can even have a negative impact on your website's search engine ranking.

That's why it's important to understand how your website content is being used, and if necessary, take steps to protect your content from being used as training data without your consent.

So with that in mind...

## Here are three things you can do to protect your content from ChatGPT

There's no straightforward way to opt out of having your content used to train ChatGPT, but here are four things you can do to try to protect your website.

1\.  **Use robots.txt to prevent bots from accessing your website**

The first way to protect your content from ChatGPT is to use a robots.txt file. A robots.txt file tells web crawlers and bots which pages and files they can access on your site and which they cannot. This helps website owners to control which parts of their site are crawled.

By using robots.txt to exclude all bots from your entire site, allowing only major search engines to crawl it, you can protect your content from being used to train ChatGPT.

Please note that this will only protect your content against Common Crawl and not WebText2 - there's currently no known user agent to block the WebText2 bot. There's also no guarantee that ChatGPT or other language models will actually follow the instructions in the file.

Add the following to your robots.txt file to block the Common Crawl bot:

User-agent: CCBot

Disallow: /

Note: You might read elsewhere about another method for blocking ChatGPT from using your website content - the NoIndex meta tag. This is not an alternative solution to robots.txt blocking ChatGPT.

By adding this meta tag to the HTML of your web pages, you prevent search engine bots from indexing them. This helps to prevent your content from being indexed, but it still can be crawled and used as a source of the information by ChatGPT.

2\.  **Use authentication to block web crawlers and bots**

Another way to protect your website content is to implement authentication by enforcing a login process.

By adding authentication, you can block crawlers and bots from accessing and scraping your content. We might be starting to sound like a broken record now, but this method isn't foolproof, and AI may well evolve to bypass authentication measures.

3\.  **Copyright your content**

Including a copyright notice in the footer of every page on your website makes it clear that your content is protected. If you find that your content is being used without your permission, you can take action to have the infringing content removed.

It's important to monitor your content regularly to ensure that it's not being used elsewhere, and you can use tools like Copyscape or Google Alerts to notify you when your content appears on other websites.

It won't necessarily be clear that ChatGPT is the source of the infringement, but if the content is clearly plagiarized, then that should be enough to get the infringing content removed.

## Final thoughts

Protecting your content from ChatGPT isn't as straightforward as you might hope. As you've seen, the solutions aren't foolproof, and as AI develops, it might become harder and harder to prevent your content from being used as training material. That said, we may in time start to see new rules and regulations set out to limit how AI companies use website data. Perhaps they'll be forced to be more transparent about the data they're using, too.

In the meantime, it's worth remembering that this is an exciting time for AI. If you want to embrace artificial intelligence and use it to your advantage, then discover [[the best AI tools for business in 2023]{.underline}](https://transcribe.com/blog/id126).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/) and [Irina Serdyukovskaya](https://www.linkedin.com/in/irina-serdukovskaya/)

Want to prevent your content from being used as AI training data without your permission? Check out our top tips on how to protect your content from ChatGPT.

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How to Protect Your Content From ChatGPT

// 9 Zoom Tips for Fun and Productive Meetings
// Want to make your Zoom meetings more engaging and productive? Discover how, with the help of our 10 top tips for Zoom meetings, presentations, and webinars.

# 9 Zoom Tips for Fun and Productive Meetings

When you're responsible for running Zoom meetings with your immediate team, large Zoom meetings with the wider company, giving presentations, or even hosting webinars, it's understandable that you want each session to be both fun and productive! After all, you want attendees to come away feeling like it was both enjoyable and worthwhile.

With that in mind, we've pulled together nine Zoom tips, covering everything from the preparation through to follow-up, that'll set you on track for a future of engaging meetings, presentations, and webinars.

**Jump to:**

-   [Add a co-host for extra support](#1-add-a-cohost-for-extra-support)

-   [Use PowerPoint sparingly](#2-use-powerpoint-sparingly)

-   [Keep your meetings secure](#3-keep-your-meetings-secure)

-   [Use breakout rooms](#4-use-breakout-rooms-to-get-participants-to-engage-with-one-another)

-   [Make it interactive with polls](#5-make-it-interactive-with-polls)

-   [Encourage questions with Q&A](#6-encourage-questions-with-qa)

-   [Tell participants to raise a hand](#7-tell-participants-to-raise-a-hand)

-   [Practice makes perfect!](#8-practice-makes-perfect)

-   [Follow up with a Zoom transcript](#9-follow-up-with-a-zoom-transcript)

## Tips for Zoom meetings, presentations, and webinars

### 1\. Add a co-host for extra support

First things first, to help lighten the load and give you some extra support, it's a great idea to add a co-host. This is a particularly important tip for managing large Zoom meetings and webinars. The co-host can be on hand to manage the administrative side of the meeting, such as starting and stopping the recording, managing participants, and filtering through any questions that have been asked behind the scenes (more on that later). This will make your meetings much more enjoyable and relaxed for both you, and your attendees.

Adding a co-host isn't the most straightforward process, so check out [[Zoom's guide for enabling and adding a co-host]{.underline}](https://support.zoom.us/hc/en-us/articles/206330935-Enabling-and-adding-a-co-host) for step-by-step instructions.

### 2\. Use PowerPoint sparingly

There's little more boring than attending a Zoom meeting where the host presents slide after slide packed full of data and text... and then proceeds to read from the slides word for word...

Instead, a top tip for Zoom presentations is to use PowerPoint sparingly, with only very essential information presented on slides. Then it's down to you to provide the rest of the information verbally, injecting energy, enthusiasm, and humor (if appropriate) to make the presentation infinitely more fun and engaging!

And don't worry about those who couldn't attend the presentation, as our ninth tip has you covered for that.

### 3\. Keep your meetings secure

To prevent disruptions and to stop uninvited participants or bots from attending your meeting, there are several steps you can take to secure your Zoom meeting. If you're planning on hosting a virtual event with people you may not know, make sure you use Zoom Webinars, as this is designed specifically for digital events.

Otherwise, you can manage your participants by locking the meeting, requiring a meeting passcode, or enabling the waiting room function so that you (or your co-host) can monitor who gets let in. Other steps you can take to keep your Zoom meeting secure and free from disruptions include turning off participant screen sharing, disabling file transfer, and muting participants.

### 4\. Use breakout rooms to get participants to engage with one another

If you're hosting a large Zoom meeting or a webinar, then breakout rooms are a great way to divide your audience into smaller groups so that they can interact with one another. This gives all attendees a chance to contribute, to discuss topics that may have been missed, and to answer one another's questions. This will make your Zoom meeting feel more personal and engaging, and it'll make it more productive too.

### 5\. Make it interactive with polls

No matter how many attendees there are, and no matter how dry the subject matter, polls are a great way to keep your meeting or webinar audience engaged, feeling involved, and even having fun! Not only that, polls also provide you with instant feedback when you want to gauge sentiment or make decisions, and they're a great way to generate a high response rate.

### 6\. Encourage questions with Q&A

Another way to make your Zoom meeting more productive is to give your audience the chance to ask questions. Zoom's Q&A feature allows participants to ask questions during the meeting, which you can answer either privately, for everyone, or live. You can also set it so that participants can upvote questions that resonate with them, or even so that other participants can comment - either with related questions or with their own answer.

### 7\. Tell participants to raise a hand

Hand-raising is another feature that encourages questions in a Zoom meeting or webinar. When a user raises their hand, you'll be notified immediately, and when the time is right you can then call upon specific audience members to ask their question. As well as hand raising, Zoom offers a range of other non-verbal feedback options, including the chance for attendees to tell the host to slow down and speed up.

### 8\. Practice makes perfect!

A top tip for Zoom webinars and presentations: practice really does make perfect. Spend time ahead of the meeting rehearsing your presentation so that you're confident with what you're saying, and so that you know you're filling the right amount of time. You could even set up your lighting, background, and screens, and schedule a practice session on Zoom for a full-on dress rehearsal. Your confidence will be clear to your audience, who will stay more engaged as a result.

### 9\. Follow up with a Zoom transcript

To make your Zoom meeting, presentation, or webinar as productive as possible, always follow up with a meeting transcript once the meeting has ended. Sending the [[Zoom transcription]{.underline}](https://transcribe.com/pseudo/zoom-integration) to attendees will provide them with meeting notes that they can easily skim, search and refer back to when needed, saving them from having to come to you directly with questions.

But the benefits don't end there. Zoom transcriptions can be turned into captions for accessibility purposes, and they can also be repurposed and used for reports and articles to support your marketing activity.

We hope these Zoom tips have left you feeling inspired and ready for your next Zoom meeting, presentation or webinar! It's quick and easy to get a Zoom meeting transcription using Transcribe. Check out our guide on [[how to transcribe a Zoom meeting]{.underline}](https://transcribe.com/blog/id1), or learn [[how to integrate Zoom with Transcribe]{.underline}](https://transcribe.com/blog/id7).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Want to make your Zoom meetings more engaging and productive? Discover how, with the help of our 10 top tips for Zoom meetings, presentations, and webinars.

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9 Zoom Tips for Fun and Productive Meetings

// The Ultimate Guide to Content Repurposing
// Repurposing content is a great way to get the most out of what you already have. Discover the benefits and learn how to repurpose your existing content.

# The Ultimate Guide to Content Repurposing

As a marketer, there are never enough hours in the day. You're under pressure to publish high-quality content on a regular basis, but it can be hard to generate new ideas at the pace required. That's where the process of repurposing content comes in handy.

By taking your existing, high-quality content - whether that's a video, a blog post or a podcast - and presenting it in a different format on new channels, you're reducing your workload, targeting a wider audience, and making each piece of content provide exceptional ROI.

In this guide, we'll discuss the benefits of content repurposing and share ideas on how to repurpose content you've already created.

**Jump to:**

-   [What is content repurposing?](#what-is-content-repurposing)

-   [Why should you repurpose content?](#why-should-you-repurpose-content)

-   [How to repurpose video content](#how-to-repurpose-video-content)

-   [How to repurpose blog content](#how-to-repurpose-blog-content)

-   [How to repurpose a podcast](#how-to-repurpose-a-podcast)

## What is content repurposing?

Content repurposing is the process of taking content you've already created - be that a blog post, a podcast, or a video - and presenting it in a new format to expand its reach and extend its lifespan. Think of it like recycling!

It's not simply sharing an old blog post or copying what someone else has created in a way that suits your brand. Instead, it's about updating old content that you or your team have created, transforming it into different content formats to appeal to different parts of your audience, and ultimately giving it a new lease of life.

Content repurposing is also something that you can think about in the early stages of content creation. If you're planning on writing a new blog post or creating a new video, think about how it can be repurposed for use in other channels. This can shape how you then proceed with content creation. Keep reading for inspiration!

## Why should you repurpose content?

-   **To save time**

The main benefit of repurposing content is that it saves you time. And if there's one thing marketers need, it's more time! By using what you already have, the bulk of the legwork has already been done, so you only need to put in a bit of time to reap the rewards.

-   **To reach a wider audience**

If you take one piece of content and repurpose it for social media, your blog, YouTube, a podcast, and your email marketing, you'll naturally reach a wider, more diverse audience than if you were to only post one type of content on one channel.

-   **For SEO**

Repurposing content can also provide benefits in terms of your SEO. When you have multiple pieces of content covering similar topics and targeting different keywords related to one topic, search engines will generally recognize you as a source of authority.

## How to repurpose video content

Creating video content is a great way of connecting and communicating with your audience. In fact, according to [[Wyzowl]{.underline}](https://www.wyzowl.com/video-marketing-statistics/), 96% of video marketers say video marketing has increased user understanding of their product or service, and 92% say video gives them a good return on their investment. Go a step further and repurpose your video content to make it work even harder! Here's how.

-   **Turn video transcripts into blog posts**

[[Video transcripts]{.underline}](https://transcribe.com/pseudo/services/video-to-text) are essential for making your video content more accessible. And another benefit of creating transcripts is that they can be repurposed as blog posts. Once you have your transcription, read through it, rearrange the structure if necessary, optimize it for SEO, and upload it to your CMS.

Learn [[how to transcribe a video]{.underline}](https://transcribe.com/blog/id6) in our handy guide!

-   **Edit short snippets for social media**

Repurposing video content for social media is a brilliant way to get the most out of the videos you've created. Simply edit them down into bite-sized pieces and upload them to your chosen social media platforms - different platforms have different video length requirements, so make sure you do your research first.

-   **Create a podcast episode**

If you've created a long-form video - like a webinar or a presentation - then it's a great idea to extract the audio file and release it as a podcast. After all, the number of monthly podcast listeners worldwide is [[predicted to hit 504.9 million]{.underline}](https://www.statista.com/statistics/1291360/podcast-listeners-worldwide/) by 2024, which is a big market to tap into! The audio content may be perfect as it is, or you might need to tweak it using [[podcast editing software]{.underline}](https://transcribe.com/blog/id24) before you publish it.

If you're new to the world of podcasting, then check out our guide on [[how to start a podcast]{.underline}](https://transcribe.com/blog/id15).

## How to repurpose blog content

Chances are that creating blog posts is a big part of your current content strategy. Make the most of all that research, data and high-quality written content by repurposing it into different formats. Here are some ideas to inspire you.

-   **Create infographics**

Think infographics are a thing of the past? Think again! According to [[HubSpot]{.underline}](https://blog.hubspot.com/marketing/state-of-content-marketing-infographic), 45% of content marketers are still using infographics, and 56% of this group say that infographics are their most effective type of marketing content. So if you have a blog post that's full of data and statistics, then consider creating a visually striking infographic to highlight the most important points. Infographics can be uploaded to your blog post, and they can also be shared on social media and in email newsletters.

-   **Extract quotes for social media**

If your blog posts contain impactful quotes, possibly from industry experts, then repurpose your content for social media by taking these quotes and turning them into visual assets. Insert a quote on top of an eye-catching, branded background, and you've got an engaging and highly shareable piece of social content!

-   **Create a podcast episode**

You've already done a lot of research on this topic, so why not use the knowledge you have to create a podcast episode? The blog itself can form the foundations of the podcast script, and if you've already interviewed thought leaders and industry experts, get back in touch with these contacts to organize a [[podcast interview]{.underline}](https://transcribe.com/blog/id52).

## How to repurpose a podcast

As we mentioned earlier, the number of podcast listeners worldwide is soaring! And in the US alone, the number of monthly listeners is predicted to reach [[164 million by 2024]{.underline}](https://www.statista.com/statistics/786826/podcast-listeners-in-the-us/). So podcasting should, of course, be part of your content marketing strategy, and there are plenty of ways you can then repurpose your podcast content to get as much out of each episode as possible.

-   **Turn podcast transcripts into blog posts**

As with video content, transcriptions are an essential part of the podcast creation process. After all, the content is audio-only, meaning that there are large segments of your audience that won't be able to access it. You'll want to upload your transcript to your podcast hosting platform alongside your podcast, but it also makes sense to upload the transcript to your website as a blog post so that you can reap the SEO benefits. Ensure the transcript is well structured (and well written) and optimized with keywords, then you're ready to hit publish!

Learn [[how to transcribe a podcast]{.underline}](https://transcribe.com/blog/id13).

-   **Film your podcast recording for social media**

One of the main benefits of having a podcast is that it helps you connect with your audience on a more personal level, as it gives them the chance to get to know you and your brand more intimately. To help your audience feel even more familiar with you, consider filming your recording sessions, and then repurpose the recordings into social media content to publicize upcoming or recent episodes.

-   **Pull out quotes for social media**

In a similar vein to what we've just discussed, you can pull out key quotes from your podcast episodes to share on social media. This will get your audience excited for new episodes and encourage them to listen to the whole recording! This is particularly beneficial if you have guests on your show that your audience look up to - whether they're industry experts or celebrities!

So there you have it, plenty of tips for repurposing your content and getting the most out of everything you create! If you want to transform your audio or video content into a blog post, then [[download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/) and [Irina Serdyukovskaya](https://www.linkedin.com/in/irina-serdukovskaya/)

Repurposing content is a great way to get the most out of what you already have. Discover the benefits and learn how to repurpose your existing content.

abtk134.png

The Ultimate Guide to Content Repurposing

// Webcast vs Webinar vs Podcast
// Find out the key differences between webcasts, webinars, and podcasts, and discover which medium is best for helping you to achieve your business goals.

# Webcast vs Webinar vs Podcast - Which is Best for Your Business?

When you want to communicate with your remote workforce, your customers, and/or your prospective customers, there's a variety of routes you can take. There's the classic company newsletter, of course. But more recently, webcasts, webinars, and podcasts have grown in popularity.

All three mediums are a great way to get your content in front of your audience, building relationships and your brand identity in the process. So how do you choose which is best for your business?

In this article, we discuss what webcasts, webinars, and podcasts are, the differences between them, and which option is best for your business depending on your goals.

## What is a webcast?

A webcast - short for "web broadcast" - essentially involves broadcasting over the internet. Webcasts are commonly used by medium and large businesses to live stream events and meetings to a large audience (in the hundreds or even thousands).

That might be a conference, a virtual town hall, an AGM, or a big product launch. The content can be either live or pre-recorded (or a combination of the two), but the viewing is done simultaneously, and the end result is well-polished and professional.

Since the audience numbers are high, webcasting is typically non-interactive - think of it like a TV show or a TED Talk. That said, there's often the option to give online attendees the chance to submit questions and engage with polls.

### When to use a webcast

Webcasts are ideal when you want to live stream a meeting or event - like a conference, a virtual town hall, or a big product launch - to a large audience. If you don't have the capacity to host your entire audience in a physical location, or your audience is spread far and wide, then a webcast is a brilliant alternative.

### Tools to use for webcasting

There are loads of webcasting tools to choose from, each with different features, from event management tools to [[Zoom integration]{.underline}](https://transcribe.com/pseudo/zoom-integration) and analytics functions. These three are good all-rounders:

-   ClickMeeting

-   GlobalMeet

-   Cisco Webex

## What is a webinar?

A webinar, short for "web seminar", is an online presentation, meeting, or workshop, typically used for smaller audiences. Speakers present using webcams and microphones, and display slideshows or other multimedia elements, or share their screens.

A key feature of webinars is that they encourage attendees to engage and interact in real-time, with features including live chat, Q&A, polls, and surveys.

Like webcasts, webinars can also be pre-recorded. This is particularly useful if you need to do a specific online presentation (perhaps for training purposes) more than once. To make sure the webinar remains interactive, you can turn on live chat while the pre-recorded webinar is running and answer any audience questions live.

Webinars are popular with marketers focused on lead generation, and with [[40%]{.underline}](https://webinarcare.com/webinar-statistics/) of total webinar audiences converting into leads, it's easy to see why.

### When to use a webinar

Webinars are ideal for workshops, meetings, and presentations when you're working with a smaller audience and want them to be able to interact as part of the session. They're particularly great for knowledge sharing, onboarding, and training, and they're an effective way to convert your audience into leads.

### Tools to use for webinars

Many webcasting tools can be used for webinars too, but these three are specifically designed for webinars:

-   Zoom

-   Zoho Meeting

-   GoTo Webinar

## What is a podcast?

A podcast is a pre-recorded digital audio file that your audience can stream online or download and listen to at a time that suits them. Most podcasts are created as part of a series or collection, but they can also be one-offs.

Podcasts are typically used by businesses to share company information, industry information, or information about new products and services, and they often include interviews with other industry experts. They're a great way to build trust with your customers and prospective customers because they allow you to showcase your expertise and knowledge (as well as your personality).

In the US alone, the number of monthly podcast listeners is predicted to hit [[164 million in 2024]{.underline}](https://www.statista.com/statistics/786826/podcast-listeners-in-the-us/). That presents a huge opportunity for businesses, with an enormous number of potential customers to reach!

Podcasts take time to create, but with an audience that large at your fingertips, it's often worth it. And to get the most out of each episode, savvy marketers use [[podcast transcriptions]{.underline}](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters) to repurpose podcasts into other types of marketing material, such as social content and blog posts.

### When to use a podcast

If you want to grow your audience, and you have time to create regular content, then a podcast is a great way of sharing your expertise, expanding your reach, and building awareness of your brand.

### Tools to use for podcasting

You'll need access to a variety of tools when creating a podcast, from [[podcast recording and editing software]{.underline}](https://transcribe.com/blog/id24) to a hosting provider and [[transcription software]{.underline}](https://transcribe.com/pseudo/services/audio-to-text). Here are the three best tools in each of those categories:

-   Audacity

-   Buzzsprout

-   Transcribe

## Webcast vs webinar

Webcasts and webinars are often confused, and the terminology is sometimes used interchangeably. But while webcasts are better for live streaming an event to larger audiences, webinars are better for smaller audiences. Webinars are typically more interactive, making them better for training sessions and workshops, whereas webcasting tends to be a one-way flow of information.

## Webcast vs podcast

The most obvious difference between webcasts and podcasts is that a webcast involves both audio and visual content, while podcasts are just audio. The other key difference is that webcasts are live-streamed, whereas podcasts are pre-recorded and available to listen to on demand. They are similar in that neither is designed to be interactive, however, webcasts do have the possibility for audience engagement, whereas podcasts do not.

## Podcast vs webinar

The main difference between podcasts and webinars is that podcasts are audio-only, while webinars combine audio and visual content. Since podcasts are pre-recorded, there's no opportunity for audience engagement. Webinars, on the other hand, encourage real-time engagement and interaction from attendees via live chat, polls, and Q&As.

Both are great for building relationships with prospective customers, but podcasts are better for building brand awareness with a wider audience, while webinars are better for converting your audience into paying customers.

We hope you've enjoyed learning more about the differences between webcasts, webinars, and podcasts. Hopefully, you've come away with a better understanding of which might be most beneficial for your business. If you decide to take the podcast route, [[check out our podcast guides]{.underline}](https://transcribe.com/blog/id87) to help you from setup through to promotion.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/) and [Irina Serdyukovskaya](https://www.linkedin.com/in/irina-serdukovskaya/)

Find out the key differences between webcasts, webinars, and podcasts, and discover which medium is best for helping you to achieve your business goals.

abtk133.png

Webcast vs Webinar vs Podcast

// How to Use Transcription for Ghostwriting
// Learn what ghostwriting is and discover how to use transcription to make your ghostwriting project more efficient, more productive, and more profitable.

# How to Use Transcription for Ghostwriting

The gig economy is thriving. According to Statista, around [[69 million Americans]{.underline}](https://www.statista.com/statistics/685553/distribution-of-freelance-workforce-us/) earn a living by working independently, with this number expected to grow to [[86.5 million]{.underline}](https://www.statista.com/statistics/921593/gig-economy-number-of-freelancers-us/) by 2027. And ghostwriting is a popular choice for many freelancers.

Ghostwriting is the process of writing books, articles, blog posts, speeches, or other forms of copy under someone else\'s name. Ghostwriters commonly write on behalf of celebrities, politicians, business people, and experts who want to share their insights and experiences with the world.

If you have decent clients and charge good rates, then it can be a lucrative gig. And to make sure it's as profitable as possible, efficiency is key.

As a ghostwriter, one of the most time-consuming parts of the process is listening back to recordings of your interviews with your author. The constant stopping, starting, and rewinding is frustrating and, quite frankly, a waste of time. And every freelancer knows that time is money.

That's where transcription comes in.

In this guide, we'll share tips on how to use transcription to make your ghostwriting project more efficient, more productive, and more profitable.

## How to use transcription for ghostwriting

1\.  **Record your client interviews**

Interviewing your author is the most important part of the ghostwriting process. It's how you find out everything you need to know about the project, their specific requirements, and their insights and experiences. The more you can get out of your client during the interview process, the easier it will be when it comes to sitting down and writing.

To ensure you don't forget anything, make sure you record every interview on your phone, laptop, or dictaphone so that you can listen back to it - or better still, transcribe it.

Check out our guide on [[how to interview someone for an article]{.underline}](https://transcribe.com/blog/id14) for more tips.

2\.  **Get a transcription of the interview**

The next step is to transcribe the interview. There are several ways of doing this. The first is to do it yourself, listening to the recording and manually typing it up. Needless to say, this is a very time-consuming process, which doesn't help in terms of efficiency.

The second option is to pay a human transcription service to do the work for you. The downside of this is that it's expensive - [[an hour of audio takes approximately four hours]{.underline}](https://www.espressotranslations.com/transcribe-1-hour-of-audio/) for a professional to transcribe, and the average price is [[75 cents to \$1.50 per minute]{.underline}](https://www.thumbtack.com/p/transcription-rates). That works out as \$45-\$90 per hour of audio transcription.

The third - and best - option is to use an AI-powered transcription service like Transcribe, which is much faster and cheaper than the alternatives. Our PRO services cost just \$10 a month for 5 hours of transcription time, which works out as just \$2 per hour, and since the process is automated, you\'ll get a transcription of your podcast within minutes of uploading the recording.

Here's more information on [[how to transcribe an interview]{.underline}](https://transcribe.com/blog/id5).

3\.  **Use it to get the gist of the story**

Once you've got the written transcript in front of you, you can skim-read it, search for specific moments and themes, highlight key points and phrases, and start to piece together the general gist of the story.

By the time you've done this, you should have a good feel for the piece, and a good idea of how to structure your first draft. Make note of any questions that crop up along the way and any gaps in the story, and depending on what you've agreed, you can plan another call with your client or get in touch with them via email.

4\.  **Make sure you understand your author's voice**

As a ghostwriter, your job is to put your own voice to one side (for the most part), and channel the voice of your client into your copy. Use the transcription t get a good sense of their tone, the language they use, and signature words and phrases that are part of their vocabulary - highlighting anything that stands out to you.

There might be certain words and phrases in there that you would never normally use, but it\'s these details that will make the writing seem genuine, especially to readers familiar with the author.

5\.  **Write a first draft**

Using the transcription and any additional notes you've made, start to work out the structure of your ghostwriting work. Think about the different chapters, subheadings, and sections you're going to include, and add key points from the transcription into the relevant sections.

The structure of your work won't necessarily be the same as the structure of the interview - the way we think and speak isn't always logical and in order, so it's your job to organize your client's thoughts in a clear and articulate way.

It'll quickly become clear which sections are shaping up nicely and which are a bit thin. Go back through the transcript to see if there's anything else you can add in, otherwise make a note of areas that require extra research or further information from your author.

Add a draft introduction and conclusion, check that there's a smooth flow from start to finish, and then...

6\.  **Take a break**

After all that hard work, you deserve a break! Of course, you might need to get back in touch with your author or do a bit more research yourself, but otherwise, it's important to take some time out from your ghostwriting project so that you can return to it with fresh eyes.

Then when you're ready...

7\.  **Write a second draft**

Now that you're raring to go again, go back through your first draft with a fine tooth comb. Check your grammar and spelling, double-check that it includes all the important points from the transcription, and make any necessary edits. At this point, you want to get it as close to publishable quality as possible.

8\.  **Take another break**

Before you send the copy through to your author, it's a good idea to step away from your work again and have a brief pause. Sleep on it, if you can, and if you're still happy with your work the next day, send it to your client!

9\.  **Edit until complete**

Depending on the length of your project, there may be a fair few stages of feedback and edits. Every time you speak to your client on the phone, in person, or via video call, make sure you record your conversations (and transcribe them), as you may get some extra gems to feed into your work.

And there you have it! Everything you need to know about using transcription for ghostwriting. [[Download the Transcribe app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch the [[online editor]{.underline}](https://transcribe.com/app) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Learn what ghostwriting is and discover how to use transcription to make your ghostwriting project more efficient, more productive, and more profitable.

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How to Use Transcription for Ghostwriting

// Blogging vs Podcasting for Your Business
// Blogging and podcasting are both beneficial for businesses. But if you've got to choose, should you start a podcast or a blog? Let us help you decide.

# Blogging vs Podcasting: Which Should You Start?

Creating content for your business - whether that's through blogging or podcasting - is an important way to engage with your audience, build trust, get visitors to your site, and ultimately convert them into paying customers.

If you're planning your marketing strategy, there's no doubt that blogging or podcasting should be a part of it. Both channels are hugely beneficial for businesses of all sizes, but if you've only got the resource for one, then should you start a podcast or a blog?

In this guide, we'll focus on blogging vs podcasting - taking a look at the differences between the two and the benefits of each. By the end, you should have a better idea of which channel is best for you to pursue. So let's dive straight in!

## What's the difference between a blog and a podcast?

The obvious difference between blogs and podcasts is their medium. Blogs provide your audience with written content (and additional visual aspects), usually answering questions or solving common problems that your audience faces.

Podcasts, on the other hand, are audio-based, and while their purpose is still often to educate and inform, they're usually designed to entertain too.

Both blogs and podcasts are brilliant for getting your message out there, but the two mediums involve different skills, equipment and approaches. To make the differences between blogs and podcasts as clear as possible, let's take a look at the benefits and challenges of both.

## The benefits of blogging

-   ### Easy and inexpensive to set up

You don't need to spend money on expensive equipment like microphones and [[editing software]{.underline}](https://transcribe.com/blog/id24) to start a blog. All you need is a computer and a website - which chances are, you already have!

-   ### Great for SEO

Blogs are great for SEO (helping you to rank on search engines like Google). And once your article starts to rank, this will help drive traffic to your site, which you can then convert into leads. According to [[Orbit Media]{.underline}](https://www.orbitmedia.com/blog/blogging-statistics/), 80% of bloggers report that blogging drives results.

-   ### Generates new customers

Thanks largely to SEO, a blog helps businesses to reach a wider audience. It builds awareness about your brand, and over time helps to generate new customers.

-   ### Supports all stages of the marketing funnel

You can use blogs to support every stage of the funnel, from the awareness stage, through consideration, to conversion.

-   ### Interactive capabilities

Unlike podcasts, which are audio only, you can add images, videos, and other forms of media to your blog posts to make them interactive, engaging, and appealing to different types of audience.

## The challenges of blogging

-   ### Hard to cut through the noise

With so much competition - as of 2022 there were [[more than 600 million blogs]{.underline}](https://webtribunal.net/blog/how-many-blogs/) out there - it can be hard to cut through the noise. It takes time to build up your blog, and for it to rank and bring in traffic and revenue.

-   ### Requires good writing skills

Blog posts need to be well-written and genuinely useful to the reader. And to come across as authoritative and trustworthy, it's important that there are no typos or grammatical errors. If you're not a natural writer then this can be tricky, so you might need to hire a copywriter to do the job for you. Which leads us on to our next point...

-   ### Requires extra resource

Managing a blog and posting regular content takes time and requires resources. As well as copywriters, you might need to hire designers and developers too.

-   ### Less personal than a podcast

A podcast is better for building relationships and trust with your audience, as by hearing a voice, they feel like they know you. A blog, by comparison, can feel much less personal.

## The benefits of podcasting

-   ### Great for building a personal connection with your audience

Through podcasting, your audience can get to know you on a more personal level, which builds brand awareness and trust.

-   ### Interviewing experts builds trust and credibility

By interviewing industry experts, you become a reliable source of information, which builds trust and credibility.

-   ### Appeals to a wider audience

Not everyone enjoys reading, and podcasting appeals to those who prefer to digest content audibly. In many ways, podcasts are also more accessible, as they're easier to digest hands-free and on the go. People can put them on and listen to them when they're commuting, driving, exercising, or running errands.

By 2024, the number of monthly podcast listeners worldwide is [[predicted to hit 504.9 million]{.underline}](https://www.statista.com/statistics/1291360/podcast-listeners-worldwide/). That\'s a big market to tap into!

-   ### Easy to repurpose into other marketing content

Once you've recorded your podcast, it's easy to repurpose it into soundbites and written quotes for social media. Get a [[podcast transcription]{.underline}](https://transcribe.com/industries/audio-to-text-for-podcasters), and you can even turn it into a blog post!

-   ### Keeps people engaged longer

Most podcast episodes are [[20-40 minutes long]{.underline}](https://www.buzzsprout.com/global_stats), and [[more than half of podcast consumers]{.underline}](http://www.edisonresearch.com/wp-content/uploads/2019/04/Edison-Research-Podcast-Consumer-2019.pdf) listen to the entire episode, while an additional 41% listen to most of it. Compare that to blogs - where the average session duration is just [[37 seconds]{.underline}](https://www.semrush.com/blog/blogging-stats/) - and podcasts are clearly better at keeping people engaged for longer.

## The challenges of podcasting

-   ### More expensive to set up

[[Starting a podcast]{.underline}](https://transcribe.com/blog/id15) is typically more expensive than setting up a blog, as it requires additional equipment like a microphone and headphones. That said, you don\'t have to break the bank - find out more about podcast equipment for beginners.

-   ### Production takes time

Every episode takes a lot of time to produce. From researching and recording to editing and distributing, the entire process can take hours.

-   ### Hard to grow your audience

Unlike blogs, which grow your audience organically, you'll have to [[promote your podcast]{.underline}](https://transcribe.com/blog/id53) fairly heavily to reach a new audience. Podcasts are generally better for nurturing your existing audience than expanding it.

-   ### No direct call to action

Unlike blogs, which are hosted on your website and can have direct CTAs, podcasts are usually listened to on a streaming platform. And while you can discuss your products and services in your podcast, it's more effort for users to navigate to your website, which means there's more friction when it comes to converting them.

## Should you start a podcast or a blog?

There's no one-size-fits-all answer to this question. To help you decide, think about your target audience, your preferences, your budget and resource, and the topic of the content you're going to be created - as you may find it naturally lends itself better to a visual format than audio, or vice versa.

Truth be told, in an ideal world you'd start both! The two mediums complement one another and can be used to promote each other.

For example, you could create a podcast and then use a [[transcription service]{.underline}](https://transcribe.com/pseudo/services/audio-to-text) to convert your audio to text. Simply upload your podcast to Transcribe and you'll get a written version of your podcast, which you can then turn into a blog post.

Or looking at it the other way around, you could write a blog post, and then use your podcast to expand on the topic and direct listeners to the post, where they'll then be more likely to convert.

Some businesses do run a blog and a podcast, but don't underestimate the thought, time, and commitment it takes to keep both running. You'd be better off starting with one first and getting into the habit of producing regular content there before you launch the other.

Ultimately, so long as you're creating truly valuable content that's easy to consume and suited to your target audience, you're destined to see results, no matter the medium.

For more information about starting a podcast, [[check out our other podcast guides]{.underline}](https://transcribe.com/blog/id87).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/) and [Irina Serdyukovskaya](https://www.linkedin.com/in/irina-serdukovskaya/)

Blogging and podcasting are both beneficial for businesses. But if you've got to choose, should you start a podcast or a blog? Let us help you decide.

abtk131.png

Blogging vs Podcasting for Your Business

// Essential Podcast Equipment for Beginners
// Ready to dive into the world of podcasting? From hardware to software, let's take a look at all the beginner's podcast equipment you need to get started.

# Essential Podcast Equipment for Beginners

If you're about to [[get started in the world of podcasting]{.underline}](https://transcribe.com/blog/id15), then one of the first steps is to get your podcast equipment sorted. How much kit you invest in depends on how serious you are about podcasting and how much budget you have to play with, as if you're just dabbling or wanting to cut costs, then all you really need to get started is a computer and a microphone!

But as you progress on your podcasting journey, or if you're already committed to making a professional quality podcast, there are a few extra investments worth making to improve the sound quality and the process of recording and editing your podcast.

Let's take a look at all the beginner's podcast equipment you might need to get started.

## A complete list of podcast equipment for beginners

-   **Recording device**

First things first, you'll need something to record your podcast with. This could be a phone, a digital recorder, or a computer, but it's much easier to record and edit a podcast on a computer, so we'd definitely recommend having one of those at your disposal!

-   **Microphone**

To ensure good audio quality, a good microphone is an essential piece of podcasting equipment. You can pick up a USB microphone for as little as \$50, or you could spend a little more on an XLR mic that\'s better at eliminating background noise (but note, you'll need an audio interface or mixer if you go with an XLR. More on that later).

Co-hosting your show or inviting guests on? You don't necessarily need two microphones on the go - you can get by using one. But if you want to have more control over the sound quality, it's best for everyone to have their own microphone.

-   **Microphone stand**

A microphone stand (or boom arm) helps to raise the mic closer to mouth level, which improves the quality of the sound. Using a stand also eliminates unwanted movement and handling noise, and you're less likely to knock the mic when it's raised off the desk!

Sarah McDowell, cohost of the podcast [[SEO Mindset]{.underline}](https://theseomindset.co.uk/) and SEO Manager at [[Captivate Audio]{.underline}](https://www.captivate.fm/), says a boom arm is one of the most important pieces of podcast equipment for beginners: *"Microphone stands are good for keeping the microphone in one place when you are recording, but I would recommend getting yourself a boom arm. It has a bigger range of movement, meaning you can find that perfect position (which is usually a fists width away from your mouth), no matter if you're standing or sitting."*

-   **Headphones**

Wearing headphones while you record helps you to hear exactly what's being captured - so you can hear if you need to adjust your volume or tone, or get closer to the microphone. They also help when it comes to listening back to recordings and editing your podcasts too.

You don't need to fork out for anything fancy - the headphones you already have will do the job! But if you need a new pair, or if you need to get an extra pair for guests (it's vital they wear them too), then go for a pair of over-ear headphones, as these offer better sound quality than in-ear options.

-   **A camera**

A camera is a must-have piece of video podcast equipment for beginners! If your smartphone has a high-quality camera, that might be enough to get you started. Alternatively, invest in a webcam that you can mount on your computer or a video camera for the highest quality.

-   **An audio interface or mixer**

Interfaces and mixers aren't essential pieces of podcasting equipment for beginners if you choose to use a USB mic - and just one of them. They do become necessary, however, if you opt for an XLR mic or if you want to use multiple microphones.

Essentially, an audio interface converts analogue audio signals from a microphone input into digital signals that can be processed by a computer, while a mixer allows you to connect multiple microphones and other audio sources easily.

-   **Pop filter**

Pop filters reduce the plosive sounds we make when saying certain words (generally involving the letters p, t, k, b, d, g, like "please", "kid", or "bag"). Some microphones come with a built-in pop filter, but if yours doesn't, this is a great piece of podcast equipment that guarantees a smoother sound.

This is another of Sarah's top pieces of podcast equipment: *"I'd recommend anyone starting a podcast gets their hands on a pop filter, as they seriously help with audio quality when you're recording, meaning that you spend less time on the editing process. The pop filter helps to reduce or eliminate 'popping' sounds when you say words that have hard constants, which isn't pleasant for listeners to hear."*

-   **Recording and editing software**

That's the hardware covered, now onto the software! You'll usually only need one piece of software for both recording and editing: [[Audacity]{.underline}](https://www.audacityteam.org/) is a free audio recorder and editor that's super easy to use, or if you have a budget to work with, then [[Adobe Audition]{.underline}](https://www.adobe.com/products/audition.html) is a more advanced option and costs \$20.99/month.

Discover the [[best recording and editing software for podcasters]{.underline}](https://transcribe.com/blog/id24).

-   **Podcast hosting provider**

Once you're ready to publish your podcast, you'll need to upload it to a hosting platform like Buzzsprout, Transistor or Anchor. They'll generate an RSS feed for you (an RSS feed is the standard way to syndicate content to podcast directories), which you can then submit to your chosen podcast platform, whether that's Apple Podcasts, Stitcher, Spotify, Google Play, Soundcloud or YouTube.

-   **[[Podcast transcription software]{.underline}](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters)**

Adding a transcription to your podcast has numerous benefits, from boosting SEO and growing your audience to improving accessibility. You could transcribe the podcast yourself, or you could save yourself hours of work by using an AI-powered transcription tool like Transcribe, which provides you with high-quality transcriptions in a matter of minutes.

Find out more about [[how to transcribe a podcast]{.underline}](https://transcribe.com/blog/id13).

## How much should you budget for podcast equipment?

Assuming that you already have a computer to use, a typical podcast budget for beginners could start at \$50 for just a microphone. If you want to invest in some extra kit, then at the lower end of the scale you should budget around \$200 for podcast equipment. Of course, you can always go for higher-end gear, or upgrade it later on if you decide you need a better-quality kit.

  -------------------------------------------------------------------------------
  How much should you budget?
  ------------------------------------ ------------------------------------------
  **Microphone**                       \$50-200

  **Microphone stand**                 \$20-150

  **Headphones**                       \$20-200

  **Audio interface/mixer**            \$100-500

  **Pop filter**                       \$5-20

  **Recording and editing software**   \$0-40/month

  **Podcast hosting provider**         \$0-20/month

  **Transcription software**           \$0-10/month

  **TOTAL**                            \$195-1130
  -------------------------------------------------------------------------------

---

And there you have it, a full list of podcast equipment for beginners, plus an idea of what you should budget to get started! For more tips to help you on your podcasting journey, [[check out our other podcast guides]{.underline}](https://transcribe.com/blog/id87), including [[10 unique ways to promote your podcast]{.underline}](https://transcribe.com/blog/id53).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/) and [Irina Serdyukovskaya](https://www.linkedin.com/in/irina-serdukovskaya/)

Ready to dive into the world of podcasting? From hardware to software, let's take a look at all the beginner's podcast equipment you need to get started.

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Essential Podcast Equipment for Beginners

// 9 AI Predictions for 2023 and Beyond
// Artificial intelligence is developing at a rapid pace across a range of industries. Check out our AI future predictions, including threats and opportunities.

# 9 AI Predictions for 2023 and Beyond

It's an exciting time for artificial intelligence. The past few years have seen huge developments in the world of AI, and day by day it's moving in new, far-reaching directions across a wide range of industries - from automotive and entertainment to healthcare and education.

Global spending on AI is expected to [[more than double]{.underline}](https://www.statista.com/study/50485/in-depth-report-artificial-intelligence/) between 2022-2026, which means that AI-powered software and tools are set to become more widespread and more accessible. But what direction will they take? What can we expect from AI in the coming years?

Let's take a look at nine AI future predictions that we expect to play out in 2023 and beyond.

1\.  **The healthcare industry in particular will be revolutionized**

Looking to the future, AI in the healthcare industry is forecast to [[generate the most revenue]{.underline}](https://www.statista.com/study/50485/in-depth-report-artificial-intelligence/). AI is accelerating the pace of innovation in the industry, and one of the major changes that's expected is a transition from reactive healthcare to a proactive and preventative approach. There will be a focus on early and accurate diagnosis, and a shift is expected in the way we receive medical advice too, with AI enabling personalized medical advice without having to see a doctor.

Whether you work in healthcare or not, the impact of AI on this industry is bound to be noticeable.

2\.  **An estimated 33 million self-driving cars will be on the road**

Self-driving cars use AI to operate, and while they're currently not available to the public, they're expected to appear on our roads very soon. According to [[a report by IHS]{.underline}](https://news.ihsmarkit.com/prviewer/release_only/slug/automotive-autonomous-vehicle-sales-surpass-33-million-annually-2040-enabling-new-auto), the annual sales of autonomous cars is predicted to reach approximately 33 million units by 2040, with nearly 76 million vehicles with some level of autonomy expected to be sold by 2035!

3\.  **Chatbots will become one of the main customer service channels**

It's no longer unusual to interact with a chatbot in the early stages of customer support. Gartner predicts that by 2027, AI chatbots will become the primary customer service channel for roughly a quarter of organizations.

The chatbot market revenue is forecast to grow from \$4.4 billion in 2022 to [[more than \$10 billion by 2026]{.underline}](https://www.statista.com/study/50485/in-depth-report-artificial-intelligence/), which means they're destined to become more sophisticated too. If you're a business owner or responsible for customer support or UX, then deploying a chatbot should definitely be on your agenda for the near future.

4\.  **AI will get emotional**

Up until recently, the development of AI has mostly focused on linguistic, mathematical, and logical reasoning abilities. However, with the rising popularity of technology like chatbots, it's become clear that humans are drawn to human-like interaction. Because of this, the next wave of AI advancements is pushing towards developing emotional intelligence.

Future AI systems may therefore be able to distinguish between different feelings, and use those emotions to guide their thinking and behavior. Sounds scary, but this could be extremely beneficial for everything from customer service to advertising.

5\.  **Characters in video games will be able to think for themselves**

AI has been prominent in the gaming industry for a while now, but only to the extent of characters following a predetermined script. Developers are taking things a step (make that several steps) forward now, with the aim of creating AI-powered characters that can think, learn, and even develop their own personalities!

6\.  **AI will help with content creation in general**

It's not just gaming content that will benefit from AI. AI is having a big impact in the entertainment industry too, helping to create scripts and more lifelike animated characters. And AI content-generating tools can help to create original written content that can be used across the board, for everything from podcasts and blog posts to emails and Facebook ads.

Take the recently launched ChatGPT. It's only in its research phase and it's already making enormous waves. Its use cases are virtually endless already, and as it learns from user behavior and feedback, it will inevitably become more effective.

7\.  **AI could lead to redundancies**

It's not all plain sailing, and while AI certainly presents many opportunities, it comes with threats too. AI adoption is [[causing many industries to cut their workforce]{.underline}](https://www.statista.com/study/50485/in-depth-report-artificial-intelligence/) - the telecom industry is predicted to experience the biggest cuts, followed by automotive and assembly.

That said, AI will also bring about plenty of new opportunities. A report from [[MIT's Task Force on the Work of the Future]{.underline}](https://workofthefuture.mit.edu/wp-content/uploads/2021/01/2020-Final-Report4.pdf) reminds us that more than 60% of the jobs we do today didn't exist a generation ago, and technological change leads to new kinds of work opening up.

8\.  **AI will help in the realms of education, but won't replace teachers**

According to [[Global Market Insights]{.underline}](https://www.gminsights.com/industry-analysis/artificial-intelligence-ai-in-education-market), the market size of AI in education is predicted to reach a whopping \$80 billion by 2030. The use of virtual reality will become more prevalent in education to give students first-hand experience in different subjects, and AI apps will become more and more sophisticated, giving students a highly personalized learning experience.

There is some fear that AI technology might replace the role of the teacher altogether in the future, however, there's a general agreement that while AI might be able to teach students math and help them learn a new language, human teachers are irreplaceable when it comes to fundamental aspects like building social and emotional skills.

Find out more about [[the future of AI in education]{.underline}](https://transcribe.com/blog/id54).

9\.  **AI transcription will get more and more accurate**

The global voice recognition market size is forecast to grow from [[\$10.7 billion in 2020 to \$27.16 billion by 2026]{.underline}](https://www.statista.com/statistics/1133875/global-voice-recognition-market-size/), and this increase in investment will mean an improvement in machine learning. As a result, [[AI transcription]{.underline}](https://transcribe.com/pseudo/services) will continue to become faster, more accurate, and more accessible.

Recognition and understanding of different accents and sentiments will improve, as will the ability to differentiate between speakers. As time goes on, AI transcription tools will even be able to perform topic analysis and create summaries, making the software even more valuable in your workplace.

Find out more about [[the future of AI transcription]{.underline}](https://transcribe.com/blog/id49).

We hope you've enjoyed reading our AI predictions. We'll update this article as time goes on and as AI develops - which we expect to happen at a fairly rapid pace!

In the meantime, check out our guide to the [[best AI tools for your business]{.underline}](https://transcribe.com/blog/best-AI-tools-for-business), or learn [[how AI can help your startup succeed]{.underline}](https://transcribe.com/blog/AI-for-startups).

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)


Artificial intelligence is developing at a rapid pace across a range of industries. Check out our AI future predictions, including threats and opportunities.

abtk129.png

9 AI Predictions for 2023 and Beyond

// The 9 Best AI Tools for Business in 2023
// Using AI tools can help to automate tasks, speed up processes and save your business time and money. Discover the best AI tools for businesses large and small.

# The 9 best AI tools for businesses in 2023

Whether you manage a small business or are part of a huge enterprise, using AI tools can help to speed up processes, reduce the need for human input (and the chance of human error), and make work more enjoyable for everyone involved.

How? Artificial intelligence can automate certain tasks, from customer emails and live chat to meeting scheduling, and even content creation! It can also help with data analysis, helping you to make informed decisions to skyrocket your business.

Let's take a look at the nine best AI tools for businesses small and large.

But first...

## How can small businesses use AI?

Small businesses can use AI in a range of areas, including customer service, marketing, operations, and even HR! By using AI tools within your business to automate tasks and processes, you and your team have more time to focus on the more important, impactful, and interesting parts of the job.

## How can businesses use AI to achieve cost-saving benefits?

AI tools perform certain tasks much quicker than a human could, which means you can save money on hiring. And because you and your team will be spending less time on repetitive tasks, and more time on the interesting stuff, staff retention will likely improve, saving you the costs associated with recruiting and training new team members.

With AI, there's also less chance of human error, which means less time and money spent correcting mistakes.

## The best AI business tools

1\.  **[[Zapier]{.underline}](https://zapier.com/) - for automating tasks**

Zapier is a workflow automation platform that seamlessly connects all the apps you use. It supports more than 5,000 apps, so you name it, and chances are they support it! Linking all your apps together means that data is automatically transferred between them (with the help of AI for speed and efficiency), and you can set up 'Zaps' so that when something happens, it triggers another action in another app.

Examples of how it could help your business include:

-   Generating leads and turning them into sales

-   Streamlining your business operations

-   Delivering seamless service to your customers

Thanks to AI, you can build workflow processes faster, innovate quickly, and move your business forward!

2\.  **[[Hotjar]{.underline}](https://www.hotjar.com/) - for understanding user behavior**

Hotjar is a behavioral analytics tool that provides valuable insights into how users interact with your website. With Hotjar, you can identify problems with the online user journey by tracking mouse movements and clicks, and use these AI learnings to improve customer experience and increase conversion rates.

3\.  **[[Drift]{.underline}](https://www.drift.com/) - for connecting with customers via live chat**

Drift is another brilliant AI tool for small businesses and large enterprises alike. It offers an AI-powered live chat service so that you can engage website visitors with specific messages on different pages. You can quickly qualify customer interest, share useful content, and even schedule a meeting with your sales team!

By engaging prospective customers, you increase your chances of converting them, and thanks to AI it's possible to do this without using any of your team's resources!

4\.  **[[Calendly]{.underline}](https://calendly.com/) - for scheduling meetings**

When prospects, clients, or candidates express interest, there's no time to waste. Avoid missed opportunities by automatically qualifying website visitors and making it easy for them to book a meeting right away with Calendly. Calendly is an AI-powered scheduling platform that can be built into your website. It integrates with your calendar so that it only offers meeting times that work, and it can even send out pre-call email questionnaires, confirmation texts and post-call follow-up links.

These templates and workflows increase engagement and ensure consistent, professional communications with your customers and candidates. And you can use it for booking internal meetings too!

5\.  **[[Transcribe]{.underline}](https://transcribe.com/) - for generating meeting notes**

When important meetings are underway, there's little more distracting than having to take notes - or someone else taking notes - throughout. The solution? Record the meeting, then use Transcribe to generate notes for you. Transcribe is an [[AI-powered transcription tool]{.underline}](https://transcribe.com/pseudo/services) that turns your audio and video files into text within minutes of your meeting ending.

You'll receive a text document that you can quickly skim read and search for key moments in the meeting. Edit the text to create a bulleted list of actionable points, export it in your preferred file format, and share it as required with colleagues and clients.

6\.  **[[Jasper]{.underline}](https://www.jasper.ai/) - for content creation**

Jasper is an AI content generator that helps you and your team break through creative blocks to create original written content at scale. It uses artificial intelligence to generate written content for your business in just a few minutes - no matter your need!

There are more than 50 templates to choose from, covering blog posts, marketing copy, press releases, emails, Facebook ads, Google ads, SEO meta data, and more, so how you choose to use it is up to you.

7\.  **[[Textio]{.underline}](https://textio.com/) - for better recruitment**

Another excellent AI business tool, but this time specifically for your recruitment, Textio analyzes the language in your job listings to identify any hidden social bias. That bias might be based on gender, age, and ability. It then recommends how to fix it, to help you expand your talent pool, attracting candidates from a more varied background.

With Textio you can quickly optimize job posts, as well as emails, social posts, and brand content, saving you time while improving how you recruit.

8\.  **[[Time Doctor]{.underline}](https://www.timedoctor.com/) - for generating timesheets**

Time Doctor is a time-tracking tool that helps you to understand how your team spends their time. Rather than using it ominously as a means of keeping track of your employees, Time Doctor can be used to reduce admin time by automatically generating timesheets, helping you bill your clients, and automating payroll.

9\.  **[[Grammarly]{.underline}](https://app.grammarly.com/) - best AI tool for reviewing your writing**

Grammarly is another great AI tool for applying business-wide. Ensure all written content that's ever sent, published, or shared by your employees is accurate and error-free by providing the means for a thorough spelling, grammar, and punctuation check on every document.

From emails and social posts to website copy and blog posts, Grammarly will make sure your business oozes professionality from every angle.

I hope you've enjoyed learning about the best AI tools for business and how they could benefit you and your team. If you'd like to see for yourself how Transcribe can help with automatically generating your meeting notes, [[download our app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [[online editor]{.underline}](https://transcribe.com/app) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Using AI tools can help to automate tasks, speed up processes and save your business time and money. Discover the best AI tools for businesses large and small.

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The 9 Best AI Tools for Business in 2023

// 9 AI Tools to Boost Productivity in 2023
// Want to be more productive? Discover the nine best AI productivity apps that'll help you in the realms of content creation, time management, focus, and more!

# The 9 best AI tools to boost your productivity in 2023

Do you find yourself wishing that there were more hours in the day? Or that you could use the time you do have more productively?

Advancements in technology mean that there are now a wide range of AI productivity tools out there, all designed to help you use your time more effectively - whether that's to squeeze more in or to improve your work-life balance.

There are hundreds, if not thousands of tools available, but we've curated a list of our nine favorite AI productivity apps that'll help you in the realms of content creation, time management, focus, and more!

But before we begin...

## How can AI be used to enhance productivity?

We're glad you asked. AI enhances productivity by automating certain tasks that would otherwise take much longer. It can also help by eliminating human error - which can take time to rectify.

Certain AI tools can help with content creation - from writing blog posts and checking your grammar and spelling to [[transcribing audio content]{.underline}](https://transcribe.com/pseudo/services/audio-to-text) and editing images for social media.

Other AI productivity apps can help you to manage your time effectively, schedule meetings, organize your inbox, and stay focused on the task at hand.

## The best AI productivity tools to enhance the way you work

Without further ado, here are the nine best productivity solutions, covering a range of categories and use cases.

1\.  **Transcribe - best AI tool for speech-to-text transcription**

Tired of churning out meeting notes, typing up lecture notes, or manually transcribing your podcasts or interviews? [[Transcribe]{.underline}](https://transcribe.com/) is an [[AI-powered transcription tool]{.underline}](https://transcribe.com/pseudo/services) that does all that for you. Simply upload your audio or video recording, and you'll get a clear and accurate written transcription in a matter of minutes (if not seconds)!

By using Transcribe, not only will you save time, you'll also be able stay focused during your meetings, without worrying about taking notes. That's a win-win on the productivity front!

2\.  **[[Grammarly]{.underline}](https://app.grammarly.com/) - best AI tool for reviewing your writing**

If you find yourself stumbling over spelling and re-reading the same sentence over and over again wondering why it doesn't sound quite right, then Grammarly is about to change your life! Grammarly is an AI writing tool that helps you with your spelling, grammar, punctuation, and sentence structure, correcting mistakes and offering suggestions to improve what you've written.

Whether you need help writing emails, social media posts, website copy, or blog posts, Grammarly is on hand to ensure what you've written is accurate and error-free.

3\.  **[[Beautiful.ai]{.underline}](https://www.beautiful.ai/) - best AI tool for creating presentations**

Save yourself the time and effort that goes into creating presentations with the help of Beautiful.ai. This presentation design tool uses AI to help you create professional and beautiful-looking slides in minutes, so you can focus on the most important bit: the content itself.

Take your pick from its library of templates and icons, and watch as its automatic slide formatting feature transforms your decks - just add content and your slides adapt like magic!

4\.  **[[Calendly]{.underline}](https://calendly.com/) - best AI tool for scheduling meetings**

The key to productivity is having a schedule in place, and Calendly makes creating that schedule infinitely easier. This AI-powered scheduling platform makes it super easy to book meetings, getting rid of that endless back and forth to find a convenient time for all parties.

Let Calendly know your availability (it can even integrate with your Google, Outlook, Office365, or iCloud calendar), then send out personalized booking links so that other attendees can pick an option that works for them too. Calendly also acts like a personal assistant by sending reminder emails and follow-ups, giving you that time back to focus on more important work.

5\.  **[[Time Doctor]{.underline}](https://www.timedoctor.com/) - best AI time-tracking tool**

If you're managing a team, working on multiple projects, or struggling to prioritize your studies, let us introduce you to Time Doctor. Time Doctor is a time-tracking productivity tool that helps you to track the time you spend on work.

It's designed to be used by teams, but it works wonderfully for individuals too! Daily time reports show your metrics for the day, and dashboards make it easy to see how much time you've spent on each task or client (or distraction!). Use it to generate timesheets and bill your clients, and set up distraction alerts to help you stay focused and productive.

6\.  **[[StayFocusd]{.underline}](https://www.stayfocusd.com/) - best AI productivity app for helping you focus**

Speaking of staying focused...StayFocusd is an AI productivity solution that helps you do just that. The highly customizable tool increases your productivity by limiting how much time you can spend on time-wasting websites (whether that's Twitter, Instagram, YouTube, or your favorite gaming site).

You can choose to block entire websites, subdomains, or even specific in-page content like videos or images. Set time limits so that once your allotted time is up, you're forced to focus back on your work.

7\.  **[[SaneBox]{.underline}](https://www.sanebox.com/) - best AI tool for email management**

If your inbox is on the more chaotic end of the spectrum, then SaneBox is at hand to help get things in order. With SaneBox, you create folders, and it automatically files new emails into them. You might pick one for newsletters, one for distractions, and one for those emails where you're cc'd but not directly addressed.

Important emails stay in your inbox ready for you to read and action, while those other less important emails that don't deserve your time and attention are filed away, ready for you to check as and when you have time. The filing action has already happened wherever you check your emails, whether that's on your laptop, your mobile, or in an app.

8\.  **[[Jasper]{.underline}](https://www.jasper.ai/) - best AI writing tool for content creation**

If you aren't a natural writer, then using an AI copywriting tool like Jasper is a great way to create content at scale, so that you can focus on other aspects of your job. From website content and blog posts to social media copy and even emails, Jasper uses artificial intelligence to generate written content in just a few minutes.

9\.  **[[Magic Eraser]{.underline}](https://magicstudio.com/magiceraser) - best AI tool for editing images**

As its name suggests, Magic Eraser, from Magic Studio, magically erases unwanted objects in your photos. Simply upload your image, mark the thing you need removed, then download it! This is a brilliant AI tool for social media teams and marketing teams in particular.

And there you have it! Nine AI productivity tools that will revolutionize the way you work. If you'd like to see for yourself how Transcribe can help you to increase your productivity, [[download our app]{.underline}](https://apps.apple.com/us/app/transcribe-speech-to-text/id1241342461) or launch our [[online editor]{.underline}](https://transcribe.com/app) to get started.

\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Want to be more productive? Discover the nine best AI productivity apps that'll help you in the realms of content creation, time management, focus, and more!

abtk125.png

9 AI Tools to Boost Productivity in 2023

// AI for Startups: How AI Can Help You Succeed
// Explore our guide to AI for startups and learn how AI can be used across your business to help your startup succeed, with recommended tools to get you started.

# How AI can help your startup succeed

Artificial intelligence is revolutionizing the way businesses operate. And while it might seem like something beyond your startup's means, AI is quickly becoming more and more accessible for companies of any size.

Embracing AI can play a big part in helping your startup to succeed. How? Well, one of the main benefits of AI for startups is that it can automate certain time and resource-intensive processes. By automating these processes, you'll save both time and money, making it easier to accelerate your company's growth.

In this article we'll outline how AI can be used across your business to help your startup succeed, with recommended tools to help you get started.

## Why startups need AI

First of all, let's take a look at exactly why startups need AI:

-   **To stay competitive**

The startup world is a competitive place, and only [[80% of startups survive their first year]{.underline}](https://www.investopedia.com/articles/personal-finance/040915/how-many-startups-fail-and-why.asp). To stay competitive, especially when you're up against larger enterprises in your field of work, it's important to scale fast, and AI can certainly help with that.

-   **To save money**

Thanks to AI's ability to automate repetitive tasks, you'll be able to reduce the number of employees you hire and the amount of work you outsource.

-   **To keep your employees engaged**

A happy workforce is a productive workforce, and by taking away certain monotonous tasks from their workload, you'll free up your team's time to focus on the more exciting and rewarding parts of their job.

## How AI can help your startup

AI can help to automate tasks across all areas of your business, from analytics and marketing to customer services and recruitment. Here's how!

### Automating data collection and analysis

One of the best use cases of AI for startups is within the field of data analysis. Collecting and analyzing data can be both taxing and tedious, and many startups simply don't have the time or resources to get it done, despite how useful the insights can be.

AI can help to automate data input and analysis, saving you from having to hire analysts while giving you access to important insights - from customer behavior to competitor analysis.

#### Recommended AI analytics tools for startups

-   **[[Google Analytics]{.underline}](https://analytics.google.com/analytics/web/)** - Google Analytics has its very own set of AI features that analyze your website data and provide insights on major changes or opportunities you should be aware of, such as if a certain landing page is performing better or worse than normal.

-   **[[Hotjar]{.underline}](https://www.hotjar.com/)** - Hotjar is a behavioral analytics tool that provides valuable insights into how users interact with your website. By tracking mouse movements and clicks, you can identify problems with your user journey and use these learnings to improve customer experience and increase conversion rates.

-   **[[Crayon]{.underline}](https://www.crayon.com/)** - Crayon is a competitive intelligence platform that tracks your competitor's data from a range of sources, helping you stay on top of everything from pricing updates and marketing to team changes and more! It provides you with actionable insights to ensure you stay ahead of the game.

### Assisting with your startup's marketing efforts

Marketing plays a pivotal role in your startup's success, but like data analysis, it can fall by the wayside when resource is scarce. Startups can use AI to help with their marketing efforts, from carrying out user testing to targeting specific customers with automated emails.

AI can even help with creating marketing content from scratch, saving you from having to hire a full team of marketing specialists.

#### Recommended AI marketing tools for startups

-   **[[Hubspot]{.underline}](https://www.hubspot.com/)** - HubSpot is a CRM platform that helps you to automate your marketing efforts across email, ads, live chat, and more. It helps you with everything from simple routine tasks like email automation, right through to complex, multi-channel campaigns, with the aim of helping you to attract the right audience and convert more visitors into customers.

-   **[[VWO]{.underline}](https://vwo.com/)** - VWO is an A/B testing tool that helps startups to conduct user testing, gather insights, and analyze the results. It makes experimentation easy, and there's even an AI copy generator to help you create and test variations.

-   **[[Jasper]{.underline}](https://www.jasper.ai/)** - Jasper is an AI content generator that helps you to create original written content, at scale, whether that's for blog posts, social media ads, press releases, or any other type of marketing content.

### Providing virtual assistant services

Whether you can afford a human assistant or not, AI virtual assistant services are super beneficial for startups. These services help you with a wide range of administrative tasks that would otherwise be time-consuming, or worse, forgotten about.

Scheduling, meeting notes, timesheets, billing, and payroll are just a handful of areas that virtual assistants can help with.

#### Recommended AI virtual assistant tools for startups

-   **[[Calendly]{.underline}](https://calendly.com/)** - Calendly is an AI-powered scheduling platform that integrates with your calendar and makes it easy to book meetings, getting rid of that endless back and forth as you try to find a suitable time. It even goes a step further by sending reminder emails and follow-ups, freeing up your time to work on more important tasks.

-   **Transcribe** - [[Transcribe]{.underline}](https://transcribe.com/) is an [[AI-powered transcription tool]{.underline}](https://transcribe.com/pseudo/services) that automatically generates meeting notes for you. Simply upload your audio or video recording, and in minutes you'll get a clear and accurate written transcription that you can edit, search, save, and share as required.

-   **[[Grammarly]{.underline}](https://app.grammarly.com/)** - Grammarly is an AI writing tool that reviews your writing and helps you with your spelling, grammar, punctuation, and sentence structure, correcting mistakes and offering suggestions to improve what you've written.

### Improving customer support with chatbots

As a startup, chances are you can't justify having a customer support team on hand 24/7. Not to mention a sales and marketing team! That's where AI comes in. AI-powered chatbots help startups to communicate with customers at various stages of their journey - whether it's answering their queries or sharing useful marketing content at an opportune moment.

By harnessing the power of a chatbot, startups can engage web visitors, qualify interest, and increase the chances of converting web visitors into customers!

#### Recommended AI chatbot tools for startups

-   **[[Drift]{.underline}](https://www.drift.com/)** - Drift provides startups with an AI-powered live chat service that you can use to engage and assist website visitors. Arrange for specific messages to pop up on different pages to increase your chances of converting them into customers. You can quickly qualify customer interest, share useful content, and even schedule meetings with your sales team.

### Streamlining your recruitment process

The recruitment process is an important one, especially when you're scaling your startup and needing to hire fast. When you haven't got enough time to network and recruit new talent, AI can do its fair share of the legwork.

It can streamline the process, optimize your job posts, help you screen and qualify candidates, and help with interview scheduling too.

#### Recommended AI recruitment tools for startups

-   **[[Manatal]{.underline}](https://www.manatal.com/)** - Manatal is an AI recruitment tool designed to help you source and hire candidates faster. It simplifies the entire hiring process by suggesting the best candidates for the job and automating the process of filtering and scoring candidates' profiles.

-   **[[Textio]{.underline}](https://textio.com/)** - Textio is a tool that's designed to help you recruit a more diverse range of people. It does so by analyzing your job listings to identify any hidden social bias in the language used - including gender, age, and ability bias. It then suggests improvements to help you expand your talent pool. Textio helps you to quickly optimize job posts and any associated emails and content, saving you time while improving how you hire.

So there you have it, the full lowdown on AI for startups. Once you've started to harness the power of AI, you'll never look back!

Want to learn more about how you can use AI to your advantage? Check out our list of [[the best tools to boost productivity]{.underline}](https://transcribe.com/blog/id125).



\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Explore our guide to AI for startups and learn how AI can be used across your business to help your startup succeed, with recommended tools to get you started.

abtk124.png

AI for Startups: How AI Can Help You Succeed

// How ChatGPT Can Be Used for Podcasting
// If you aren't already using chatbots for your podcasts, now's the time to start! Discover how ChatGPT can be used as part of your podcast creation process.

# 6 Ways to Use ChatGPT for Your Podcasts

ChatGPT has taken the world by storm. Since the launch of the mind-blowingly sophisticated chatbot in 2022, it's been a hot topic of conversation across pretty much every industry, including the podcasting industry.

And while there's a whole lot of fear and worry about what it could mean for the future of jobs (and humankind for that matter), there's also a lot of excitement about how it can be used for podcasting.

So how exactly can you use this remarkable chatbot for your podcast?

I'm glad you asked! In this guide I've outlined six examples of how ChatGPT can be used for podcasting. But first, let's take a closer look at what ChatGPT actually is.

## What is ChatGPT

ChatGPT is a powerful AI chatbot that engages in human-like dialogue based on a prompt, given by you. It's designed to respond in a natural, intuitive way, answer follow-up questions, challenge incorrect premises, and even admit when it makes a mistake.

It's much like using Google to search for a question, but instead of working your way through the search results, ChatGPT provides a response there and then in a friendly, chatty, and creative manner, explaining itself in a human-like way.

ChatGPT is currently free to try out during the research phase, so there's no time like the present to give it a go!

## How ChatGPT can be used for podcasting

When it comes to podcasts, ChatGPT can be used in a variety of ways. In theory, you could ask it to write an entire podcast script for you! But while the results from the chatbot are undeniably impressive, the scripts they come up with feel somewhat flat, predictable, and - dare I say it - robotic. In short, they lack that all-important human touch.

But there are a whole host of other ways that ChatGPT can be used for podcasting, from idea generation to carrying out research. Let's take a look at six ways you could use the chatbot for your podcasts.

\
1\.  **Coming up with ideas for topics**

ChatGPT can come up with infinite podcast ideas for you. When I tested by searching for podcast ideas about music, I had to click "stop generating" or it would have kept on going! Here are the suggestions it gave me:

![Image 1](https://transcribe.com:8080/uploads/p123_image3_c261981209.png "Image 1. Coming up with ideas for topics. Screenshot from ChatGPT January 2023")

It doesn't just generate a title, it goes a step further and provides a description of exactly what the episode could entail and the type of guest you could invite on to the show.

You can be as specific and niche as you want with your requests, and even if the ideas aren't perfect, they can certainly act as a starting point.

\
2\.  **Generating ideas for guests**

Speaking of guests, ChatGPT can also help to come up with ideas for guests you could invite on to your show. And not just the *type* of guest, actual specific individuals! Here's an example:

![Image 2](https://transcribe.com:8080/uploads/p123_image5_ff5340841d.png "Image 2. Generating ideas for guests")

The results took a little while to load (I went pretty niche after all), but there were eight in total and all very relevant.

\
3\.  **Helping with ideas for interview questions**

Once your guest is booked, you can use ChatGPT to help you come up with interesting [[podcast interview questions]{.underline}](https://transcribe.com/blog/id52):

![Image 3](https://transcribe.com:8080/uploads/p123_image4_c176b1e3c3.png "Image 3. Helping with ideas for interview questions")

At the end of its reply, the chatbot even gave me some advice about tailoring the questions to specific guests, as well as asking follow-up questions.

\
4\.  **Carrying out top-level research**

Using ChatGPT to help with top-level research can save you a lot of time digging through search results trying to find exactly what you're looking for. ChatGPT does that hard work for you, searching through thousands of sources to find relevant information. It then presents it in an accessible way.

For example, if I were doing a podcast series on food delicacies around the world, I could ask it to help me come up with ideas for each country:

![Image 4](https://transcribe.com:8080/uploads/p123_image7_5c71e74730.png "Image 4. Carrying out top-level research")

While ChatGPT is incredibly helpful for top-level research, it doesn't guarantee that all its responses are *entirely* accurate. And if you ask something it can't answer, it may well go ahead and make something up, so make sure you fact check everything before including it in your show.

\
5\.  **Drafting your podcast show notes**

Every podcast needs show notes to accompany it, and ChatGPT can be used to help generate these summaries. Either upload your [[podcast transcription]{.underline}](https://transcribe.com/pseudo/industries/audio-to-text-for-podcasters), or type out a brief description that ChatGPT can bring to life.

This will generally act as a draft rather than a finished product, but it's great for giving you some inspiration and a rough outline that you can edit as you wish.

Check out the difference between the first summary and the second - where I asked for something more "exciting".

![Image 5](https://transcribe.com:8080/uploads/p123_image6_3d9f77c893.png "Image 5. Drafting your podcast show notes")

Have a play around with the chatbot and see what you can generate!

\
6\.  **Creating social content to publicize your podcast**

In a similar vein, you can also ask ChatGPT to create a tweet or Instagram caption, either by uploading your show notes or simply by asking it. As you'll see from the example below, the more detailed you are with your request, the better the outcome. But this will generally still act as a first draft rather than a finished product:

![Image 6](https://transcribe.com:8080/uploads/p123_image2_83d9c3364e.png "Image 6. Creating social content to publicize your podcast - 1")

![Image 7](https://transcribe.com:8080/uploads/p123_image1_36df0475ab.png "Image 7. Creating social content to publicize your podcast - 2")

So there you have it - six brilliant ways to use the ChatGPT chatbot for your podcast. For more help and advice on launching and promoting your podcast, [[check out the rest of our podcast guides]{.underline}](https://transcribe.com/blog/id87)!


\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

If you aren't already using chatbots for your podcasts, now's the time to start! Discover how ChatGPT can be used as part of your podcast creation process.

abtk123.png

How ChatGPT Can Be Used for Podcasting

// All about Podcast Launch & Promotion
// We've been creating a lot of useful content lately to help with your podcast. Check out this quick summary of what's on offer and where to find it.

# Everything you need to know about podcasts

We've been creating a lot of useful content lately to help you succeed in the world of podcasts, so we thought we'd share a quick summary so that you know what's on offer and where to find it:

First things first, learn [[how to start a podcast]{.underline}](https://transcribe.com/blog/id15). As part of that, discover [[how to choose a topic for your podcast]{.underline}](https://transcribe.com/blog/id16) - perfect if you're struggling for ideas.

Get organized by checking out the [[best recording and editing software for podcasts]{.underline}](https://transcribe.com/blog/id24), and brush up on [[how to conduct a podcast interview]{.underline}](https://transcribe.com/blog/id52) to ensure you're prepared for your first guest!

Once your podcast is ready for launch, set it up for success by making it rank with the help of our [[SEO for podcasts]{.underline}](https://transcribe.com/blog/id20) guide. And discover [[10 unique ways to promote your podcast]{.underline}](https://transcribe.com/blog/id53) to ensure your content reaches far and wide.

Last but by no means least, find out [[how to transcribe a podcast]{.underline}](https://transcribe.com/blog/id13) in order to improve accessibility, boost SEO, and repurpose your audio into marketing material.

Happy reading!


\
Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/) and [Irina Serdyukovskaya](https://www.linkedin.com/in/irina-serdukovskaya/)

We've been creating a lot of useful content lately to help with your podcast. Check out this quick summary of what's on offer and where to find it.

abtk87.png

All about Podcast Launch & Promotion

// MP3 File Format: Advantages, Disadvantages, and Alternatives
// The mp3 file format has been the go-to audio format since the 90s. Learn more about mp3, including its pros and cons, and alternatives to the popular format.

# Everything you need to know about the MP3 file format

The [[mp3]{.underline}](https://transcribe.com/pseudo/formats/convert-mp3-to-text) file format has been the go-to format for digital audio files since the early 90s. Its high-quality sound but the comparatively small file size is what made it such a hit, and virtually every device, system, and media player support it.

In this guide, we'll deep dive into the realms of mp3, going back in time for a brief history of the format, outlining its advantages and disadvantages, and looking at alternatives to the popular format.

**Jump to:**

-   [What is mp3](#what-exactly-is-the-mp3-file-format)

-   [A brief history of mp3](#a-brief-history-of-mp3)

-   [Advantages and disadvantages of mp3](#advantages--disadvantages-of-mp3)

-   [Alternatives to mp3](#mp3-alternatives)

## What exactly is the mp3 file format?

Mp3 is a lossy file format, which means that some of the sound quality is dropped to reduce the file size. This usually doesn't have much of an impact on what you hear, as the difference is too small for the human ear to notice. The file size, though, is significantly smaller, making it easier for streaming online, uploading and downloading, and storing on mobile phones and computers.

The name mp3 stands for "MPEG-1 Audio Layer 3". MPEG-1 is a popular file format which stands for "Motion Picture Experts Group" - the group that developed compression systems for video files (more on that shortly).

The 3 (audio layer 3) is a specific audio compression format. The compression ratio is 12:1, which means the compressed file is 1/12 the size of the original file.

## A brief history of mp3

Mp3 was invented and developed by a German company called Fraunhofer-Gesellschaft. They began researching the concept more than 35 years ago!

Let's take a look at a timeline of mp3 history:

**1987 -** The Fraunhofer Institut in Germany began researching high-quality, low-bit-rate audio coding.

**1988 -** The Moving Picture Experts Group (MPEG) was established to develop international standards for compression, decompression, processing, and coded representation of moving pictures and audio.

**1989 -** Fraunhofer received a German patent for mp3.

**1992 -** Fraunhofer\'s audio coding algorithm was integrated into MPEG's original MPEG-1 video compression standard.

**1993 -** MPEG-1 standard was published. This included three layers for audio encoding, and the third - mp3 - quickly became the most popular.

**1994 -** MPEG-2 (which is now used for digital video broadcasting and DVDs) was developed and published.

**1996 -** A United States patent for mp3 was issued.

**1998 -** Fraunhofer began enforcing their patent rights and charging licensing fees.

**1999 -** A record company called SubPop was the first to distribute music tracks in the mp3 format.

**1999 -** The portable mp3 players that we came to know and love made their debut.

And the rest is history!

## Advantages & disadvantages of mp3

### Advantages

-   **Easy streaming and sharing**

Reduced file sizes make mp3 ideal for quick online streaming and easy sharing.

-   **Faster uploads and downloads**

Uploading and downloading mp3 files is quick and easy too thanks to their small file sizes.

-   **Less storage space**

Small file sizes mean less storage space is taken up. That's particularly important for portable devices where storage space is limited.

-   **Widely supported**

The mp3 format is compatible with just about every computer system, media player, and video-sharing platform.

-   **Versatile compression**

Mp3 files can be compressed to different sizes - from 320 kbps right down to 128 kbps.

-   **Metadata**

You can add metadata, also known as ID3 tags, to mp3 files to name, describe, catalogue, and indicate ownership or copyright. Among other things, this makes it easier to search for and locate audio files in search engines.

-   **Free to use**

Last but not least, mp3 is a free audio format, so you don't have to pay for patents. You can use it free of charge for your commercial interests, whether that's publishing a podcast or distributing your own music.

### Disadvantages

-   **Reduced audio quality**

There's only one real disadvantage to mp3, and that's reduced audio quality. While this reduced sound quality is generally inaudible, it might be more noticeable on high-end headphones or speakers.

## What is the best mp3 bitrate?

Bitrate is the average amount of data required per second of audio, and it determines the audio resolution of an mp3. The higher the number of kilobits per second (kbps), the higher the quality and the larger the file size.

When it comes to the best mp3 bitrate, this really depends on your ears and what you're using it for.

Most download services offer mp3s at 192 kbps or 256 kbps. These resolutions strike the perfect balance between sound quality and file size.

Mp3s at 128 kbps are generally considered the lowest acceptable level of sound quality. Compressing much more than this can completely flatten the sound.

If in doubt, start big, as you can always compress a large file into a smaller one, but you can't restore a small file back to a higher quality.

## Mp3 alternatives

Mp3 is a great all-rounder, but if reduced audio quality is a dealbreaker, then there are some alternatives:

-   **WAV**

[[WAV]{.underline}](https://transcribe.com/pseudo/formats/convert-wav-to-text) files are lossless, uncompressed audio files, which means they retain all the original sound, but with large file sizes. This is an ideal alternative to mp3 if the audio is going to be played through high-quality speakers or headphones.

-   **M4A**

[[M4a]{.underline}](https://transcribe.com/pseudo/formats/convert-m4a-to-text) files feature either lossless or lossy compression, but in both cases, they retain original audio quality but with smaller file sizes. The drawback is that M4a has poor compatibility with non-Apple devices.

-   **FLAC**

FLAC is a lossless audio format, but it can reduce the file size by 50-70%. The file sizes are still larger than mp3s though, making them harder to share and less ideal for mobile devices.

Find out more about [[how to choose the best audio file format]{.underline}](https://transcribe.com/blog/id26).

## How to convert to mp3

It's quick and easy to convert audio and video files to mp3 using the Transcribe [[mp3 converter]{.underline}](https://transcribe.com/pseudo/formats-to-mp3). Simply upload your file, click convert, and we'll work our magic!


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Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

The mp3 file format has been the go-to audio format since the 90s. Learn more about mp3, including its pros and cons, and alternatives to the popular format.

abtk86.png

MP3 File Format: Advantages, Disadvantages, and Alternatives

// How to Choose the Best Video File Format
// Whether you're creating clips for your socials, short ads, or full-length movies, learn how to choose the best video file format for different situations.

# How to Choose the Best Video File Format

With so many different video file formats out there - MP4, MOV and AVI to name just a few - it can be tricky knowing which one to choose for your clips. What's the difference between them? *Is* there a difference between them, in fact? What's the benefit of picking one over another?

Those are the questions on everyone's lips. And we're here to talk you through it all.

The best video file format for you will depend on a number of factors. Quality, file size, and your intended use are all points to take into consideration when choosing a video file format. Does the video need to be of the highest possible quality? Does it need to have a super-fast load time for quick and easy streaming? Do you need the file to be compatible with a wide range of computer systems, media players, and video-sharing platforms?

In this guide, we'll talk you through five of the most common video file formats, their pros and cons, and examples of when each one might be the best video file format for the job.

## Video file formats explained

### MP4

[[MP4]{.underline}](https://transcribe.com/pseudo/formats/convert-mp4-to-text) is the most common type of video file format. It's very versatile and compatible with most devices and platforms. MP4 compresses videos, making the file size much smaller but without significantly affecting the quality of the video. In short, it's a great all-rounder.

#### Pros

-   Compatible with most media players

-   Compatible with most video-sharing platforms, including YouTube, Facebook, Twitter, and Instagram

-   Small file sizes without a huge loss of quality

#### Cons

-   Slightly lower definition than other formats

#### What it's best for

-   YouTube videos

-   Social media videos

### M4V

[[M4V]{.underline}](https://transcribe.com/pseudo/formats/convert-m4v-to-text) was produced by Apple, and it's very similar to MP4. The only differences are the file extension and the fact that M4V files are copy-protected by DRM (digital rights management) to prevent unauthorized reproduction of the video. While M4V isn't supported by all media players, it's easy to convert an M4V to MP4 by simply changing the file extension.

#### Pros

-   Copy-protected to prevent unauthorized reproduction

-   Small file size without a huge loss of quality

#### Cons

-   M4V files can only be accessed on Apple devices or certain media players

#### What it's best for

-   Protecting your videos against piracy (if you're not worried about limited access)

### MOV

[[MOV]{.underline}](https://transcribe.com/pseudo/formats/convert-mov-to-text) was also developed by Apple, and it's one of the best video file formats for full-length movies. Since the videos are often long and the quality is high, these files tend to be large. MOV is compatible with a wide range of video-sharing platforms, and although it was developed by Apple, it works on Windows too, but only using QuickTime or VLC.

#### Pros

-   High quality

-   Widely supported by video-sharing platforms

-   Can store different multimedia elements (such as video, audio, or text) as separate tracks

#### Cons

-   Large file sizes

-   Poor compatibility with media players other than QuickTime or VLC

#### What it's best for

-   Full-length movies

-   TV

### AVI

[[AVI]{.underline}](https://transcribe.com/pseudo/formats/convert-avi-to-text) was developed by Microsoft back in 1992. It's one of the most commonly used video file formats, particularly for TV, and it's compatible with Windows, Mac, and Linux, as well as all major web browsers. AVI files are very high quality, but the file sizes are large, which means they take up a lot of storage space.

#### Pros

-   High video quality

-   Compatible with most systems, browsers, players, and platforms

#### Cons

-   Large file sizes require a lot of storage space

#### What it's best for

-   Short videos and adverts

-   TV

### WebM

WebM is an open-source video format developed by Google for the purpose of sharing files online. WebM files are supported by all major browsers. File sizes are small, so they load very quickly and stream easily, making this the best video file format for live streaming and for embedding on your website without slowing down page load speed.

#### Pros

-   Small file sizes which load quickly

-   Good quality real-time video delivery

-   Compatible with major video-sharing platforms

#### Cons

-   Not the best compatibility with mobile devices

#### When to choose it

-   For embedding on your website

-   For live streaming

## MP4 vs AVI

MP4 and AVI are both compatible with a wide range of systems, browsers, players, and platforms. MP4 is the better file format if you need the file size to be small and don't mind the quality being reduced slightly, while AVI is the better option if high quality is the priority.

## MP4 vs MOV

While both MP4 and MOV are supported by most video-sharing platforms, MP4 is compatible with a wider range of media players. MP4 file sizes are smaller and better if you're creating shorter videos for social media, while MOV files are higher quality and better for full-length movies.

## MOV vs AVI

MOV and AVI are both brilliant file formats for full-length films. AVI has greater compatibility with media players, but MOV is better quality than AVI.

We hope you've enjoyed learning more about the best video file formats for different situations. When it comes to [[transcribing a video file]{.underline}](https://transcribe.com/pseudo/services/video-to-text), remember that Transcribe supports MP4, M4V, MOV, and AVI.

If you want to convert your video to an audio file for ease of use, then you might also find it useful to learn about the [[best audio file formats]{.underline}](https://transcribe.com/blog/id26). And if you'd like to convert your video to MP3, use our [[MP3 converter]{.underline}](https://transcribe.com/pseudo/formats-to-mp3).


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Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Whether you're creating clips for your socials, short ads, or full-length movies, learn how to choose the best video file format for different situations.

abtk85.png

How to Choose the Best Video File Format

// Top tips for a successful hybrid meeting
// Discover the biggest challenges of hybrid meetings, with top tips to help you overcome them and make your hybrid meetings more inclusive and engaging.

# Top tips for a successful hybrid meeting

The last few years have seen a huge shift in the way we work, and since the pandemic, many companies have continued to function remotely. In fact, by the end of 2022, an estimated [[25% of professional jobs in the US]{.underline}](https://www.theladders.com/press/25-of-all-professional-jobs-in-north-america-will-be-remote-by-end-of-next-year) were remote. And while most companies haven't gone fully remote, many have adopted a system of hybrid working.

With some staff working in the office and others working from home, hybrid meetings are a way of life now. But they don't come without their challenges. Tech issues, bad audio, and finding it hard to contribute are just some of the challenges experienced in hybrid meetings. But fear not, they're easily avoidable!

Keep reading for seven top tips to make your hybrid meeting a success.

**Jump to:**

-   [What is a hybrid meeting?](#what-is-a-hybrid-meeting)

-   [The biggest challenges experienced in hybrid meetings](#the-biggest-challenges-experienced-in-hybrid-meetings)

-   [Seven tips to make hybrid meetings work](#seven-tips-to-make-hybrid-meetings-work)

## What is a hybrid meeting?

Let's start with the basics. A hybrid meeting involves a mixture of in-person and remote attendees. In-person attendees physically gather in a meeting room, while those attending remotely dial in via an online conferencing platform like [[Microsoft Teams]{.underline}](https://www.microsoft.com/en/microsoft-teams/group-chat-software) or [[Zoom]{.underline}](https://zoom.us/).

If there's a meeting presentation, it will be shared on a screen in the meeting room, and shared online for everyone else.

## The biggest challenges experienced in hybrid meetings

According to the [[2022 State of Hybrid Work Report]{.underline}](https://resources.owllabs.com/cs/c/?cta_guid=d68637d2-4bfa-444d-9107-175d0090a3c8&signature=AAH58kEVE0Zu1afXeoQbpWQX0_63S5eGuA&pageId=81645954978&placement_guid=9c2fd09d-af70-49bd-ad5d-23eda3cbaea2&click=5768d628-1c68-4934-8540-ef5a7d37b62a&hsutk=a0d865f5ad3aaa0d9e25e8b9e3cae0a4&canon=https%3A%2F%2Fresources.owllabs.com%2Fblog%2Fhybrid-meetings-challenges&portal_id=2799205&redirect_url=APefjpGKipMqBCuBIc9PjHFPmcXomAzXEXbv7ex2sscLSiKvjs3Vwxd1cZw0Ta9R0QSePfXqhU2XpJY-qZPfx16YUP1PA89X8mgQFWULiTQpOYDAs4-vc7k&__hstc=81850313.a0d865f5ad3aaa0d9e25e8b9e3cae0a4.1669387856212.1669387856213.1669387856213.1&__hssc=81850313.1.1669387856213&__hsfp=864848773&contentType=blog-post), more than 70% of meeting attendees experience the following challenges during hybrid meetings:

-   Uncertainty about whether to interrupt someone who's speaking

-   Audio echo/distortion

-   Not being able to hear everyone

-   Not being able to see faces and therefore missing visual cues

-   Finding it difficult to be part of or contribute to the conversation

-   Feeling disengaged

These are the biggest challenges, but with the right planning and preparation, they're easy to overcome.

## Seven tips to make hybrid meetings work

1\.  **Choose your platform**

Each [[online meeting tool]{.underline}](https://transcribe.com/blog/id27) comes with its own unique pros and cons. Make sure you do your research to find the best one for your particular needs. Once you've chosen one, make sure you share a link to the online meeting as part of your meeting invite.

2\.  **Allow plenty of time for setup**

Arrive around 20 minutes early to the meeting area so you can run through your presentation and check all technology is working as it should be. Set up your camera so those watching online can clearly see you and make sure there is enough seating for in-person attendees.

3\.  **Prioritize great audio**

Bad audio is one of the biggest issues when it comes to hybrid meetings, so get ahead of the problem and make sure you have good quality microphones. Ensure your meeting is held in a quiet, distraction-free space and check with online participants that they can hear before you begin.

4\.  **Think about the visuals**

As well as making sure your camera works and is pointing in the right direction so that online attendees can see everything going on in the room, you should also consider things like lighting, the position of your interactive board, and anything that could cause annoyance or discomfort (like sun streaming through the blinds).

5\.  **Help online members feel more included and engaged**

Feeling disengaged and finding it hard to contribute to the conversation are two of the biggest challenges in hybrid meetings, but there's lots you can do to make hybrid meetings more inclusive.

Encourage everybody to turn on their cameras so that it's clear who's in attendance, and consider using the "raise your hand" function so that remote attendees can easily interject if they have a question or comment, without fear of interrupting someone.

6\.  **Use an online whiteboard for hybrid brainstorms**

If your hybrid meetings are used for ideation and collaborative thinking, then online whiteboard tools are a great way to get remote attendees more involved.

One of the main trends in remote working at the moment is the use of online collaboration tools. In fact, the global online whiteboard software market is projected to grow from [[\$9.56 million in 2019 to \$24.67 million by 2027]{.underline}](https://www.verifiedmarketresearch.com/product/online-whiteboard-software-market/), and searches for the online whiteboard platform Miro are up 900% over the last three years!

By using an online whiteboard, remote attendees can play as big a part in the session as their in-person colleagues, contributing their ideas and engaging in the task at hand.

7\.  **Record and transcribe the meeting**

Recording the meeting is important - for those who can't make the meeting and also for attendees to refer back to if they experience any tech problems or if they need to double check anything. Go one step further with a [[meeting transcription]{.underline}](https://transcribe.com/industries/for-business), which your team can skim-read and search for key points, saving them loads of time compared to skipping through a video file.

Meeting transcripts are beneficial when it comes to keeping the team engaged in the meeting too, as attendees won't have to worry about taking notes. Instead, they can stay focused and remain a part of the conversation throughout.

While they come with their challenges, with a few simple tweaks and the right planning and preparation, hybrid meetings can be inclusive, engaging, and very productive! If you like the sound of meeting transcriptions, then find out [[how to transcribe a Zoom meeting]{.underline}](https://transcribe.com/blog/id1) or [[how to transcribe a Teams meeting]{.underline}](https://transcribe.com/blog/id10).


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Written By [Katie Garrett](https://www.linkedin.com/in/katie-garrett-87714a84/)

Discover the biggest challenges of hybrid meetings, with top tips to help you overcome them and make your hybrid meetings more inclusive and engaging.